Fleet Maintenance Supervisor Job Description [Updated for 2025]

In the fast-paced world of logistics, the role of fleet maintenance supervisors is increasingly critical.

As transport and logistics evolve, so does the demand for skilled professionals who can efficiently manage, maintain, and ensure the safety of our vehicle fleets.

But let’s delve deeper: What’s really expected from a fleet maintenance supervisor?

Whether you are:

• A job seeker trying to understand the core of this role,
• A hiring manager outlining the perfect candidate,
• Or simply interested in the intricate details of fleet maintenance supervision,

You’re in the right place.

Today, we present a customizable fleet maintenance supervisor job description template, designed for easy posting on job boards or career sites.

Let’s get started.

Fleet Maintenance Supervisor Duties and Responsibilities

Fleet Maintenance Supervisors manage and coordinate the activities of workers engaged in the maintenance and repair of motor vehicle fleets.

They have to ensure the safety and efficiency of the organization’s fleet of vehicles.

Their duties and responsibilities include:

• Oversee the day-to-day operations of the fleet maintenance department
• Coordinate and schedule routine maintenance and repairs for fleet vehicles
• Maintain accurate records of vehicle maintenance, parts inventory, and fuel usage
• Supervise maintenance staff, assign tasks and monitor progress
• Ensure that all maintenance procedures comply with local and federal regulations
• Identify and recommend vehicle replacement, when necessary
• Manage relationships with vendors and service providers
• Analyze maintenance costs and provide recommendations on fleet utilization and replacement
• Train and mentor maintenance staff in safety procedures and best practices
• Develop and implement preventative maintenance programs
• Conduct regular inspections to identify and fix potential equipment and safety issues
• Manage emergency breakdowns, coordinating roadside assistance and repairs

 

Fleet Maintenance Supervisor Job Description Template

Job Brief

We are seeking a detail-oriented, reliable Fleet Maintenance Supervisor to join our team.

The Fleet Maintenance Supervisor’s responsibilities include scheduling regular vehicle maintenance, tracking vehicles’ fuel consumption, and maintaining records of service intervals, tire rotations, and part replacements.

Our ideal candidate has a strong understanding of all aspects of vehicle maintenance and repair, along with exceptional leadership and management skills.

Ultimately, the role of the Fleet Maintenance Supervisor is to ensure that the entire fleet is in excellent operating condition so that disruptions to business operations are minimized.

 

Responsibilities

• Develop maintenance procedures and ensure implementation
• Carry out inspections of the facilities to identify and resolve issues
• Plan and oversee all repair and installation activities
• Monitor equipment inventory and place orders when necessary
• Manage relationships with contractors and service providers
• Keep maintenance logs and report on daily activities
• Ensure health and safety policies are complied with

 

Qualifications

• Proven work experience as a Fleet Maintenance Supervisor or similar role
• In-depth knowledge of mechanical and electrical systems in vehicles
• Familiarity with vehicle diagnostic systems and methods
• Ability to handle various tools and heavy equipment
• Excellent physical condition
• High school diploma or equivalent; Certificate from a vocational school or BSc/BA in business administration or facility management will be an advantage
• Valid certified training on automotive repair and maintenance

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Fleet Maintenance Supervisor
• Work Environment: This role requires work in a garage or shop environment and outside in various weather conditions. Some travel may be required for team meetings or to visit various work sites.
• Reporting Structure: Reports to the Fleet Manager or Operations Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $45,000 minimum to $70,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Fleet Maintenance Supervisor Do?

Fleet Maintenance Supervisors typically work for transportation companies, delivery services, or any organization that operates a large number of vehicles.

Their primary duty is to oversee the maintenance, repair, and inspection of the fleet of vehicles to ensure they are in good working condition and meet all safety regulations.

They closely coordinate with mechanics and other technical staff, providing them with guidance and instructions for repairs and maintenance tasks.

Fleet Maintenance Supervisors also develop and implement preventive maintenance programs to minimize vehicle downtime and extend the life of the fleet.

Additionally, they manage the inventory of spare parts and equipment necessary for the maintenance and repair of the vehicles.

They often play a role in budget planning by estimating the cost of repairs and maintenance and may also assist in the acquisition of new vehicles for the fleet.

Fleet Maintenance Supervisors also ensure that all maintenance and repair work complies with company policies and procedures, as well as local, state, and federal regulations.

Their role also includes maintaining accurate records of each vehicle’s maintenance history, scheduling regular vehicle inspections, and coordinating driver reports regarding mechanical problems.

Overall, the Fleet Maintenance Supervisor is responsible for ensuring that the fleet of vehicles is operationally ready at all times.

 

Fleet Maintenance Supervisor Qualifications and Skills

A competent Fleet Maintenance Supervisor should possess the skills and qualifications that align with your job requirements, which may include:

• Technical understanding of fleet maintenance processes and practices to effectively oversee and manage the maintenance of a diverse range of vehicles.
• Strong leadership and management skills to supervise maintenance crews and ensure tasks are completed accurately and efficiently.
• Exceptional organizational skills to schedule maintenance operations, track fleet condition, and maintain relevant documentation.
• Proficiency in relevant software and technology for inventory management and maintenance scheduling to streamline fleet operations.
• Excellent problem-solving abilities to quickly identify and address mechanical issues and implement effective solutions.
• Strong communication skills to effectively relay information between team members, upper management, and external vendors or service providers.
• Understanding of safety regulations and compliance standards related to fleet maintenance and operations to ensure a safe working environment.
• Ability to manage budgets, control costs, and effectively allocate resources for optimal fleet maintenance.
• Physical fitness to inspect vehicles, evaluate repair works, and occasionally assist with hands-on maintenance tasks.

 

Fleet Maintenance Supervisor Experience Requirements

Entry-level candidates for a Fleet Maintenance Supervisor position may have 1 to 2 years of experience in fleet maintenance or a related field, often obtained through an apprenticeship or part-time role.

This could be within a role such as Fleet Technician, Automotive Mechanic, or other roles related to vehicular maintenance and repairs.

Candidates with more than 3 years of experience have often deepened their technical skills and knowledge in fleet maintenance roles.

They have likely mastered the routine maintenance tasks, troubleshooting, and repairs for a variety of fleet vehicles.

Those with more than 5 years of experience may have already held supervisory or managerial roles within a fleet maintenance environment.

They may have experience leading a team, scheduling and overseeing maintenance tasks, ensuring compliance with safety regulations, and managing inventory of parts and supplies.

Additionally, individuals with a significant amount of experience might also have dealt with administrative tasks such as budgeting, record keeping, and liaising with vendors and suppliers.

They may also be expected to have familiarity with fleet management software and technology.

All in all, a Fleet Maintenance Supervisor should demonstrate advanced understanding of the mechanics, systems, and components of various fleet vehicles, as well as strong leadership and organizational skills.

The ability to train and mentor other mechanics is also a crucial part of this role.

 

Fleet Maintenance Supervisor Education and Training Requirements

Fleet Maintenance Supervisors typically have a high school diploma or equivalent education.

However, many employers prefer candidates with a degree in a relevant field such as Mechanical Engineering, Industrial Technology, or Automotive Service Management.

In addition, they should have significant experience in vehicle repair and maintenance.

This experience is often gained through vocational school programs, on-the-job training, or previous work in a mechanic or technician role.

Many employers require Fleet Maintenance Supervisors to have industry certifications such as those offered by the National Institute for Automotive Service Excellence (ASE).

These certifications demonstrate a mechanic’s competence and usually increase advancement opportunities.

Furthermore, Fleet Maintenance Supervisors should be familiar with the latest automotive technology and keep up with changes by attending technical training and workshops.

Management and leadership skills are often necessary for this role, as Fleet Maintenance Supervisors are typically responsible for managing a team of mechanics or technicians.

Previous experience as a team leader or supervisor can be beneficial.

Knowledge of fleet management software and the ability to maintain and analyze operational records is also important.

As a result, some additional training in computer systems may be required.

Lastly, due to the safety-sensitive nature of the job, Fleet Maintenance Supervisors must have a clean driving record and may need to hold a commercial driver’s license (CDL).

They may also need to complete training in workplace safety and compliance with environmental regulations.

 

Fleet Maintenance Supervisor Salary Expectations

A Fleet Maintenance Supervisor typically earns an average salary of $63,139 (USD) per year.

This income can fluctuate based on factors such as experience, the size of the fleet they are managing, the complexity of the fleet’s requirements, and the location of the job.

The company that employs the Fleet Maintenance Supervisor can also significantly impact their salary.

 

Fleet Maintenance Supervisor Job Description FAQs

What skills does a Fleet Maintenance Supervisor need?

Fleet Maintenance Supervisors need strong mechanical skills, as they will oversee the maintenance of various types of vehicles.

They should also have good leadership and management skills to supervise a team of mechanics and technicians.

Problem-solving skills are crucial, as they will be responsible for identifying vehicle problems and implementing solutions.

In addition, they should have knowledge of fleet management software and the ability to maintain records of maintenance and repairs.

 

Do Fleet Maintenance Supervisors need a degree?

While a degree is not always required, having a degree in a field related to mechanics, engineering, or management can be beneficial.

Fleet Maintenance Supervisors should at least have a high school diploma or equivalent, and some previous experience in vehicle maintenance or a related field.

They may also need to have specific certifications, depending on the types of vehicles they will be working with.

 

What should you look for in a Fleet Maintenance Supervisor resume?

Look for experience in fleet maintenance or a related field, as well as any relevant certifications.

Good candidates will have a history of supervisory or management experience.

Also, look for evidence of problem-solving skills, knowledge of fleet management software, and the ability to maintain detailed records.

 

What qualities make a good Fleet Maintenance Supervisor?

A good Fleet Maintenance Supervisor is detail-oriented and has strong problem-solving skills.

They should be able to diagnose and repair a wide variety of mechanical issues, and should have the leadership skills necessary to manage a team.

They also need to be able to communicate effectively with their team, and with other stakeholders in the organization.

 

Is it difficult to hire Fleet Maintenance Supervisors?

The difficulty in hiring a Fleet Maintenance Supervisor can depend on a variety of factors, including the complexity of your fleet and the specifics of the job role.

However, finding a candidate with the right combination of mechanical knowledge, leadership skills, and experience can be a challenge.

Therefore, it is important to have a clear job description and to be prepared to offer competitive compensation to attract qualified candidates.

 

Conclusion

And there you have it.

Today, we’ve given you a detailed look into the life of a Fleet Maintenance Supervisor.

And guess what?

It’s not just about managing vehicles.

It’s about ensuring seamless operations, one fleet maintenance task at a time.

With our ready-to-use Fleet Maintenance Supervisor job description template and real-world examples, you’re now equipped to make that career leap.

But why stop there?

Go further with our job description generator. It’s your essential tool for creating detailed job listings or perfecting your resume to a T.

Remember:

Every vehicle maintenance task contributes to the bigger picture.

Let’s drive that future. Together.

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