Flight Planning Coordinator Job Description [Updated for 2025]

In the world of aviation, the role of a Flight Planning Coordinator has never been more critical.

As the global air traffic system grows in complexity, the demand for proficient individuals who can meticulously plan, coordinate, and execute flight plans escalates.

But let’s delve deeper: What’s truly expected from a Flight Planning Coordinator?

Whether you are:

• A job seeker trying to decode the essence of this role,
• A hiring manager outlining the ideal candidate,
• Or simply intrigued by the intricate world of flight planning,

You’ve landed at the right destination.

Today, we present a customizable Flight Planning Coordinator job description template, designed for seamless posting on job boards or career sites.

Let’s take flight and explore it.

Flight Planning Coordinator Duties and Responsibilities

Flight Planning Coordinators play a pivotal role in aviation operations, ensuring flights are meticulously planned and coordinated to ensure safety, efficiency, and adherence to regulatory requirements.

Their main duties and responsibilities include:

• Developing comprehensive flight plans, considering factors like weather conditions, fuel requirements, and aircraft performance data
• Coordinating with pilots, air traffic control, and ground staff to ensure smooth flight operations
• Monitoring and updating flight schedules, taking into account factors such as aircraft availability and maintenance schedules
• Staying updated with the latest aviation regulations and incorporating them into flight plans
• Ensuring all flight documentation, including flight plans and crew briefings, are accurately prepared and distributed in a timely manner
• Providing flight following and operational support during flights, including handling any changes or emergencies that may arise
• Maintaining communication with flight crews to relay pertinent information such as weather updates, airspace restrictions, and schedule changes
• Analyzing post-flight data to identify areas for improvement in future flight plans

 

Flight Planning Coordinator Job Description Template

Job Brief

We are seeking a detail-oriented and highly organized Flight Planning Coordinator to assist with the efficient management and planning of our flight operations.

The ideal candidate will be responsible for coordinating and planning flight paths, considering factors such as weather conditions and fuel requirements.

They should be familiar with aviation regulations, have a keen understanding of flight safety standards, and be capable of making quick decisions when necessary.

 

Responsibilities

• Plan and coordinate optimal flight paths in line with company policies and aviation regulations
• Monitor weather conditions and liaise with pilots to ensure safe and efficient flights
• Coordinate with the operations team to manage flight schedules and resolve any potential conflicts
• Assess and plan for fuel requirements, including arranging for refuelling as needed
• Maintain accurate flight records and ensure all documentation is up to date
• Assist in managing emergency situations and implement contingency plans as required
• Coordinate with air traffic control to ensure smooth operations and flight transitions
• Stay informed of changes in aviation regulations and incorporate them into flight planning

 

Qualifications

• Proven experience in flight planning or similar role within the aviation industry
• Strong knowledge of aviation regulations and flight safety standards
• Excellent problem-solving skills and the ability to make quick decisions
• Strong organizational skills and attention to detail
• Strong communication and interpersonal skills
• Ability to work in a fast-paced, high-stress environment
• Bachelor’s degree in aviation, logistics, or a related field preferred

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Opportunities for professional development

 

Additional Information

• Job Title: Flight Planning Coordinator
• Work Environment: This role typically works in an office setting within an airport, but there may be occasions where travel to various sites is required.
• Reporting Structure: Reports to the Flight Operations Manager or similar.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $50,000 minimum to $80,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Flight Planning Coordinator Do?

Flight Planning Coordinators are pivotal figures in the aviation industry who work for airlines, private charter companies, or military departments.

Their primary role is to arrange and oversee all aspects of flight plans to ensure safe, efficient, and cost-effective travel.

This involves determining the optimal route, calculating fuel requirements, considering weather conditions, and accounting for any potential obstacles or challenges that might affect the flight.

Flight Planning Coordinators work closely with pilots, dispatchers, and air traffic controllers to communicate and implement these plans.

They must ensure that all plans are in accordance with aviation regulations and procedures, and they are also responsible for making amendments to flight plans when necessary, such as in case of unexpected weather changes or mechanical issues.

Additionally, they handle administrative tasks such as record-keeping of flight logs, coordinating with maintenance teams for aircraft readiness, and liaising with ground handling teams for smooth passenger transitions.

In some cases, Flight Planning Coordinators might also be tasked with arranging accommodations and transportation for flight crews during layovers.

Overall, their primary focus is to ensure the safety and satisfaction of passengers and crew during their air travel.

 

Flight Planning Coordinator Qualifications and Skills

A flight planning coordinator should have a variety of technical skills, soft skills and industry knowledge to manage and optimize flight plans, such as:

• Strong knowledge of aviation operations and regulations, as well as understanding of weather patterns and their impact on flights.
• Excellent organizational and time-management skills to coordinate multiple flight plans and respond effectively to changes and emergencies.
• Outstanding problem-solving skills to identify and resolve potential issues that could affect flight plans, including weather disruptions and mechanical issues.
• High level of computer literacy, including proficiency in flight planning software and systems, and ability to quickly learn new technology.
• Exceptional communication skills to clearly convey information to pilots, air traffic control, and other staff, and to liaise with various departments and external agencies.
• Strong attention to detail to ensure accuracy in flight plans and regulatory compliance.
• Ability to work under pressure and make quick decisions in a fast-paced environment.
• Customer service skills to handle inquiries from passengers and address their concerns effectively and professionally.

 

Flight Planning Coordinator Experience Requirements

Entry-level Flight Planning Coordinators may have 1 to 2 years of experience, often gained through an internship or part-time role in an airline, air freight, or aviation operations environment.

These professionals can also gain on-the-job experience in roles such as Flight Operations Assistant, Aircraft Dispatcher, or other aviation-related roles.

Candidates with more than 3 years of experience often develop their aviation logistical skills and knowledge in entry-level Flight Planning Coordinator or Flight Operations roles.

During this time, they will have developed a deep understanding of flight planning systems, weather systems, aviation safety regulations, and airline operations.

Those with more than 5 years of experience may have some leadership experience in their background and may be ready for a managerial or supervisor position within flight operations.

In addition to their deep operational knowledge, these candidates often have experience in managing teams, coordinating with air traffic control and ground operations, and dealing with emergency or irregular operations.

Some airlines or aviation companies may require their Flight Planning Coordinators to have advanced relevant experience or certifications such as a Private Pilot License, Dispatcher certification, or a degree in aviation management.

 

Flight Planning Coordinator Education and Training Requirements

Flight Planning Coordinators generally need a high school diploma or its equivalent as the minimum educational requirement.

A bachelor’s degree in a related field such as aviation management, air traffic control, or aerospace engineering can prove beneficial, providing a deeper understanding of the aviation industry.

They should have strong mathematical skills as flight planning involves numerous calculations related to fuel consumption, weather conditions, and aircraft weight among others.

A detailed knowledge about aviation regulations and safety standards is crucial for this role.

Additionally, they should be proficient in using flight planning software and other relevant computer applications.

Some employers may prefer candidates with a pilot’s license or previous experience in an aviation role.

Although not always required, certifications offered by reputable aviation bodies can enhance a Flight Planning Coordinator’s credentials.

These certifications often indicate the candidate’s commitment to the field and their willingness to stay updated with evolving aviation trends and regulations.

In addition to formal education, they should also possess strong communication, problem-solving, and decision-making skills as the role involves coordinating with various airline departments and making critical decisions that impact flight operations.

 

Flight Planning Coordinator Salary Expectations

A Flight Planning Coordinator earns an average salary of $50,624 (USD) per year.

The salary can vary significantly based on the coordinator’s level of experience, specific skill set, and geographical location.

Factors such as the size of the airline or aviation company can also impact the earnings of a Flight Planning Coordinator.

 

Flight Planning Coordinator Job Description FAQs

What skills does a Flight Planning Coordinator need?

A Flight Planning Coordinator needs to have strong organizational and multitasking skills to manage multiple flights and related components simultaneously.

They should also have good analytical abilities to interpret weather reports and flight data accurately.

Proficiency in software used for flight planning and excellent communication skills to liaise with pilots, air traffic controllers, and other airline staff are also necessary.

 

Do Flight Planning Coordinators need a degree?

Yes, a bachelor’s degree in aviation, air traffic management, or a related field is often required for a Flight Planning Coordinator role.

Some positions may also require a certain number of flight hours.

Additionally, a deep understanding of FAA regulations, meteorology, and aviation safety is essential.

 

What should you look for in a Flight Planning Coordinator’s resume?

When reviewing a resume for a Flight Planning Coordinator, look for a background in aviation, whether it’s a degree or work experience.

Ensure they have experience with flight planning software and a good understanding of FAA regulations.

Evidence of strong communication and organizational skills is also important.

 

What qualities make a good Flight Planning Coordinator?

A good Flight Planning Coordinator must be detail-oriented and able to work under pressure, as they are responsible for organizing complex flight plans and sometimes dealing with emergencies.

They should also have strong problem-solving skills to quickly adjust flight plans when necessary.

Excellent communication skills are crucial, as they need to coordinate with various people, including pilots, air traffic controllers, and airport personnel.

 

Is it difficult to hire Flight Planning Coordinators?

Hiring Flight Planning Coordinators can be challenging due to the specific nature of the role.

The candidate must possess a blend of aviation knowledge, technical skills, and soft skills, which can be hard to find.

However, offering competitive salaries, professional growth opportunities, and a supportive work environment can attract qualified candidates.

 

Conclusion

And there we have it.

Today, we’ve explored the often-overlooked role of a flight planning coordinator.

And surprise, surprise?

It’s not just about mapping flight paths.

It’s about charting the course for seamless air travel, one flight itinerary at a time.

With our comprehensive flight planning coordinator job description template and real-world examples, you’re well-prepared for your next venture.

But why stop at just being prepared?

Venture further with our job description generator. It’s your ultimate tool for crafting precision-tailored job listings or fine-tuning your resume to perfection.

Remember:

Every flight planned is a piece of the broader journey.

Let’s navigate that journey. Together.

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