Food Event Coordinator Job Description [Updated for 2025]

food event coordinator job description

In the world of culinary delights, the importance of a Food Event Coordinator has never been more pronounced.

As gastronomy evolves, the demand for skilled individuals who can plan, organize, and manage food-based events grows stronger.

But what does a Food Event Coordinator really do?

Whether you are:

  • A job seeker trying to understand the essence of this role,
  • A hiring manager outlining the perfect candidate,
  • Or simply fascinated by the intricacies of food event coordination,

You’ve come to the right place.

Today, we present a customizable Food Event Coordinator job description template, designed for effortless posting on job boards or career sites.

Let’s dive right into it.

Food Event Coordinator Duties and Responsibilities

Food Event Coordinators are primarily responsible for planning, coordinating and executing all aspects related to food events, such as festivals, fairs, competitions, and other similar activities.

They have the following duties and responsibilities:

  • Plan and coordinate various types of food events, from conception to completion
  • Communicate with clients to identify their needs and ensure customer satisfaction
  • Organize facilities and details such as decor, catering, entertainment, transportation, location, invitee list, special guests, equipment, promotional material etc
  • Coordinate and monitor event timelines and ensure deadlines are met
  • Handle event budget planning and adhere to financial targets
  • Coordinate with vendors, exhibitors and stakeholders during event planning
  • Ensure compliance with insurance, legal, health and safety obligations
  • Proactively handle any arising issues and troubleshoot any emerging problems on the event day
  • Conduct pre- and post – event evaluations and report on outcomes
  • Identify and engage with potential attendees and sponsors
  • Keep abreast of food industry trends and best practices

 

Food Event Coordinator Job Description Template

Job Brief

We are looking for an enthusiastic and organized Food Event Coordinator to plan, manage and execute food and beverage events.

The Food Event Coordinator’s responsibilities include liaising with vendors and suppliers, managing event logistics, coordinating with the culinary team, and ensuring a memorable guest experience.

Our ideal candidate has a passion for food and beverage, excellent organizational skills, and a flair for creating unique and memorable events.

 

Responsibilities

  • Plan and execute food and beverage events from concept to completion.
  • Liaise with vendors, suppliers, and culinary team to ensure the highest quality of food and drink.
  • Manage event logistics, including venue selection, menu creation, and setup and breakdown.
  • Ensure events run smoothly and guests have an enjoyable experience.
  • Handle any issues or emergencies that may arise during events.
  • Coordinate with marketing and PR teams to promote events.
  • Keep track of event budgets and negotiate contracts with vendors.
  • Follow all health and safety regulations.
  • Prepare reports and event feedback for management.

 

Qualifications

  • Proven experience as a Food Event Coordinator or similar role in the hospitality industry.
  • Excellent organizational and project management skills.
  • Strong knowledge of food, wine, and current industry trends.
  • Ability to handle stress and remain calm in a fast-paced environment.
  • Superb interpersonal and communication skills.
  • Proficiency in event management software and Microsoft Office Suite.
  • A degree in hospitality management or a related field is preferred.

 

Benefits

  • 401(k)
  • Health insurance
  • Dental insurance
  • Retirement plan
  • Paid time off
  • Opportunities for career advancement

 

Additional Information

  • Job Title: Food Event Coordinator
  • Work Environment: This role may require weekend or evening work, depending on the event schedule. Travel may also be necessary for site inspections and events.
  • Reporting Structure: Reports to the Event Manager or Director of Events.
  • Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
  • Pay Range: $45,000 minimum to $65,000 maximum
  • Location: [City, State] (specify the location or indicate if remote)
  • Employment Type: Full-time
  • Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
  • Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Food Event Coordinator Do?

Food Event Coordinators typically work for catering companies, restaurants, hotels, or are self-employed event professionals.

Their primary responsibility is to plan, organize, and coordinate food-related events such as food festivals, wine tastings, cooking workshops, corporate dinners, and private parties.

They work closely with chefs, food suppliers, and venue managers to ensure that the food and drink served at events meet the client’s preferences and dietary requirements.

Food Event Coordinators are also responsible for setting up the event space, including the layout and decor, to provide a pleasant dining experience.

They oversee menu planning, food preparation, and service, ensuring that the event runs smoothly from start to finish.

They may also be responsible for managing budgets, negotiating contracts with vendors, promoting the event, and addressing any issues that arise during the event.

Another important aspect of their job is to ensure that all food and beverage services comply with local health and safety regulations.

Food Event Coordinators often interact directly with clients, understanding their needs and preferences to create memorable food experiences.

 

Food Event Coordinator Qualifications and Skills

A proficient food event coordinator should possess a range of skills and qualifications to plan and execute successful events, including:

  • Strong organizational and multi-tasking abilities to effectively manage different aspects of an event from planning to execution.
  • Exceptional communication skills to liaise with clients, vendors, and staff, ensuring clear understanding of expectations and deliverables.
  • Profound knowledge of food, beverages, and latest trends to create innovative and appealing menus.
  • Problem-solving skills to anticipate potential challenges and devise solutions quickly and effectively.
  • Excellent time management skills to ensure deadlines are met and events are executed on schedule.
  • Interpersonal skills to build and maintain relationships with suppliers, clients, and team members.
  • Customer service skills to ensure client satisfaction and handle any client concerns in a professional manner.
  • Negotiation skills to deal with vendors and suppliers, ensuring the best deals and quality for the event.
  • Physical stamina to withstand the demands of planning and overseeing an event, which often involves long hours.
  • Financial management skills to work within a budget, manage financial transactions, and provide cost-effective solutions.

 

Food Event Coordinator Experience Requirements

Entry-level Food Event Coordinators typically have 1-2 years of experience in the food or event planning industry.

This experience may be gained through part-time roles, internships, or in roles such as Assistant Event Planner, Catering Assistant, or Restaurant Server where they have learned about food service, event management, and customer service.

Candidates with 3-5 years of experience often have worked in roles like Event Planner, Catering Manager, or Restaurant Manager.

At this level, they should have developed advanced skills in planning and coordinating events, managing budgets, liaising with vendors, and ensuring food safety and quality standards.

Food Event Coordinators with more than 5 years of experience are often well-versed in all aspects of food event management.

They may have leadership experience and could have overseen large-scale events or festivals.

These professionals are prepared for senior or managerial roles, where they will be responsible for strategic planning, team management, and high-level client relations.

 

Food Event Coordinator Education and Training Requirements

A Food Event Coordinator typically holds a bachelor’s degree in event management, hospitality, or a related field.

They are required to have a comprehensive understanding of food and beverage service, logistics, and event planning.

This knowledge can be gained through coursework or hands-on experience in the hospitality industry.

Some positions may require the Food Event Coordinator to have a certification in event management or a related field.

These certifications can be obtained through various professional organizations and generally indicate the individual’s commitment to their profession.

In addition to formal education, Food Event Coordinators need excellent organizational and communication skills.

Many gain these skills through internships, volunteer work, or employment in similar roles.

Ongoing training and development are crucial in this field, as it is essential to stay updated with current food trends, event planning technologies, and health and safety regulations.

Some Food Event Coordinators may also opt for advanced degrees or certifications in hospitality management, business, or culinary arts to further enhance their skills.

 

Food Event Coordinator Salary Expectations

The average salary for a Food Event Coordinator is $48,983 (USD) per year.

The actual earnings can vary greatly depending on prior experience, geographic location, and the size and reputation of the event company.

 

Food Event Coordinator Job Description FAQs

What skills does a Food Event Coordinator need?

Food Event Coordinators need strong organizational skills, as they are often managing multiple aspects of an event at once.

They also need excellent communication and interpersonal skills to liaise with clients, staff, and vendors effectively.

Creativity is also important in this role for designing appealing and unique food and beverage presentations.

Additionally, knowledge of food and beverage trends, as well as health and safety regulations, is essential.

 

Do Food Event Coordinators need a degree?

While some Food Event Coordinators have degrees in event management, hospitality, or a related field, it is not always required.

Relevant experience in catering or event planning, along with a comprehensive understanding of food service, can be just as valuable.

However, certification in food handling and safety is often a requirement for this role.

 

What should you look for in a Food Event Coordinator resume?

Look for experience in managing food-related events, such as food festivals, corporate events, or weddings.

This could include tasks like menu planning, coordinating with caterers, and managing event logistics.

Additionally, any certifications related to food handling or safety should be noted.

Strong customer service skills and the ability to handle stress well are also good qualities to look for in a Food Event Coordinator.

 

What qualities make a good Food Event Coordinator?

A good Food Event Coordinator is detail-oriented, ensuring all aspects of the event are executed seamlessly.

They should be creative, offering innovative solutions for food presentation and event planning.

Excellent communication skills are critical, as they will be interacting with a variety of stakeholders, including clients, staff, and vendors.

They should also be passionate about food and able to keep up with the latest food and beverage trends.

 

Is it difficult to hire a Food Event Coordinator?

The difficulty in hiring a Food Event Coordinator largely depends on your specific needs and expectations.

Finding someone with relevant experience, a passion for food, and strong organizational skills can be challenging, but not impossible.

It is helpful to offer a competitive salary and a positive working environment to attract high-quality candidates.

 

Conclusion

So there you have it.

Today, we’ve given you a taste of what it really means to be a Food Event Coordinator.

And guess what?

It’s not just about planning menus.

It’s about creating unforgettable culinary experiences, one event at a time.

With our go-to Food Event Coordinator job description template and real-world examples, you’re all prepped to make your move.

But why stop there?

Dig deeper with our job description generator. It’s your next step to creating mouth-watering job listings or whipping up your resume to perfection.

Remember:

Every event is a part of a grander feast.

Let’s cook up that future. Together.

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