Government Records Analyst Job Description [Updated for 2025]

In the era of information, the focus on government records analysts has never been more critical.

As bureaucracy evolves and grows, the demand for skilled individuals who can manage, preserve, and decode our governmental records escalates.

But let’s look deeper: What’s truly expected from a government records analyst?

Whether you are:

• A job seeker trying to understand the core of this role,
• A hiring manager outlining the perfect candidate,
• Or simply fascinated by the intricacies of records analysis in the public sector,

You’re in the right place.

Today, we present a customizable government records analyst job description template, designed for effortless posting on job boards or career sites.

Let’s dive right in.

Government Records Analyst Duties and Responsibilities

Government Records Analysts have a crucial role in managing, preserving, and ensuring the integrity of governmental records.

They contribute to the effective operations of government entities by safeguarding valuable information, streamlining data access, and complying with legal and policy-based record-keeping requirements.

The duties and responsibilities of a Government Records Analyst include:

• Developing and implementing records management policies and classification systems
• Evaluating existing records management systems for efficiency and compliance with governmental regulations
• Identifying records with historical or legal value for preservation
• Coordinating the destruction of obsolete records according to established guidelines and procedures
• Training staff on the proper handling and conservation of records
• Providing advice and recommendations on complex records management issues
• Conducting audits and quality control checks to ensure accuracy and reliability of records
• Facilitating access to records and information, respecting confidentiality and access restriction requirements
• Ensuring digital records are effectively managed and protected from cyber threats
• Collaborating with legal, IT, and other departments to create strategies for records retention and data protection
• Preparing reports on records management practices and initiatives

 

Government Records Analyst Job Description Template

Job Brief

We are seeking a detail-oriented Government Records Analyst to manage, organize, and preserve government records.

The responsibilities of a Government Records Analyst include assessing, analyzing, and categorizing documents, files, and electronic information in a way that enables swift and easy retrieval.

The ideal candidate should have a solid understanding of record management principles, information governance, and electronic records management systems.

 

Responsibilities

• Analyze, categorize, and organize government records for easy retrieval and adherence to records management regulations
• Assist in the development and implementation of records management policies and procedures
• Train staff on records management procedures and policies, including compliance and litigation issues
• Ensure the protection and security of files and records
• Transfer and retrieve records as needed
• Maintain and update record management systems
• Conduct audits and quality assurance of records management systems
• Assist in the identification and resolution of problems related to records management
• Ensure compliance with federal, state, and local record keeping requirements

 

Qualifications

• Proven work experience as a records analyst or similar role
• Experience with electronic records management systems
• Knowledge of record keeping and archival standards
• Excellent organizational and analytical skills
• Ability to train and guide staff in records management procedures and policies
• Bachelor’s degree in Library Science, Information Management or relevant field

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Government Records Analyst
• Work Environment: Office setting with occasional field work for records retrieval.
• Reporting Structure: Reports to the Records Management Supervisor.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $54,000 minimum to $89,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Government Records Analyst Do?

Government Records Analysts typically work for various governmental departments and agencies.

Their primary responsibility is to manage, organize, and maintain public records.

These professionals are in charge of creating, implementing, and enforcing procedures for record retention and destruction in line with local, state, and federal laws.

This includes the proper disposal of sensitive or classified information.

They often work with databases and records management software to digitize, archive, and retrieve documents.

They may also be responsible for training other staff members in appropriate record management procedures.

Government Records Analysts handle access requests from the public, ensuring that documents are available when needed while maintaining the confidentiality of sensitive information.

They also conduct audits to determine the effectiveness of the records management program and make recommendations for improvements.

In addition, they may be involved in developing disaster recovery plans to protect and recover vital records in case of emergencies.

Overall, a Government Records Analyst plays a crucial role in ensuring that government agencies are transparent, accountable, and that records are efficiently managed and protected.

 

Government Records Analyst Qualifications and Skills

A Government Records Analyst should have a range of technical skills, attention to detail, and the ability to handle sensitive information.

They must possess:

• Strong analytical skills to assess and organize various types of government records.
• Excellent attention to detail to ensure accuracy and completeness of records.
• Advanced knowledge of records management principles, archival science, and information management.
• Understanding of government policies, regulations, and legislation related to records management.
• Exceptional communication skills to interact with various government departments and agencies, and to prepare written reports and presentations.
• Proficiency in using computer systems and databases for records management.
• Problem-solving skills to address issues related to record retrieval, storage, and disposal.
• Experience with electronic document management systems and records classification systems.
• Ability to handle confidential information with discretion and integrity.
• Project management skills to oversee records management initiatives and ensure compliance with standards.

 

Government Records Analyst Experience Requirements

Entry-level candidates may have 1 to 2 years of experience in records management, often acquired through an internship or part-time role in a records department or library.

These professionals can also gain valuable on-the-job experience in roles such as Records Clerk, Records Technician, or other related administrative roles.

Candidates with more than 3 years of experience may have honed their skills and knowledge in a Records Analyst role or related position.

They often have a sound understanding of records management systems, practices and standards, as well as the various laws and regulations pertaining to government records.

Those with more than 5 years of experience usually have a strong background in project management, policy development and strategic planning related to records management.

They may have some leadership experience and could be ready for a supervisory or managerial position in records management.

Furthermore, advanced roles may require a Certified Records Manager (CRM) certification, indicating proficiency in records and information management.

 

Government Records Analyst Education and Training Requirements

Government Records Analysts typically have a bachelor’s degree in library science, information science, public administration, or a related field.

The curriculum for these programs usually include courses in records management, archival science, database management, and information systems.

In addition to a bachelor’s degree, some positions may require a master’s degree in library or information science, with a concentration in archives and records management.

Professional certification is not usually required, but obtaining a Certified Records Manager (CRM) designation can enhance job prospects.

This certification demonstrates competency in areas such as records and information management, information technology, and risk management.

They also need strong organizational skills and the ability to understand and use complex database software.

Understanding the principles of information governance, including records retention and disposition, is also critical.

Continuing education to stay updated with changes in records management technology and legislation is often encouraged.

 

Government Records Analyst Salary Expectations

A Government Records Analyst can expect to earn an average salary of $61,986 (USD) per year.

However, the exact salary can differ depending on factors such as years of experience, level of education, and the specific location of the job.

 

Government Records Analyst Job Description FAQs

What skills does a Government Records Analyst need?

Government Records Analysts should possess strong analytical skills for identifying, classifying and managing a wide range of government records.

They should have a keen eye for detail to ensure accuracy in documentation and data management.

Good communication and interpersonal skills are also necessary as they often collaborate with different government departments.

Knowledge of record-keeping legislation and standards is also crucial.

 

Do Government Records Analysts need a degree?

Typically, Government Records Analysts need a bachelor’s degree in a related field such as Information Science, Library Science or Public Administration.

Some positions might require a master’s degree or certification in records management.

Prior experience in records management or a related field may also be a prerequisite.

 

What should you look for in a Government Records Analyst resume?

A Government Records Analyst resume should highlight relevant educational qualifications and any certifications in records management.

Work experience that includes record keeping, data analysis, and database management is also essential.

Furthermore, skills such as attention to detail, analytical thinking, and familiarity with records management software should be evident.

 

What qualities make a good Government Records Analyst?

A good Government Records Analyst is highly organized and detail-oriented, capable of managing and safeguarding a vast amount of information.

They should have a good understanding of legal and regulatory requirements for records management.

They must also be adaptable, as they may need to implement new technologies and methodologies for managing records.

Good problem-solving skills are necessary for identifying and addressing issues related to records management.

 

What are the daily duties of a Government Records Analyst?

A typical day for a Government Records Analyst might involve reviewing and categorizing documents, updating and managing databases, and consulting with department heads about record-keeping requirements and procedures.

They may also spend time analyzing data, developing records management strategies, and ensuring compliance with legal and regulatory requirements.

 

Conclusion

And there we have it.

Today, we’ve delved deep into what it truly entails to be a government records analyst.

Surprised?

It’s not just about managing records.

It’s about safeguarding our public history, one document at a time.

With our comprehensive government records analyst job description template and practical examples, you’re ready to take the next step.

But why end your journey here?

Further your understanding with our job description generator. It’s your direct route to meticulously crafted job listings or refining your resume to the highest standard.

Bear in mind:

Every document is a piece of the larger historical puzzle.

Let’s preserve our history. Together.

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