Grants Manager Job Description [Updated for 2024]

grants manager job description

In the ever-evolving landscape of nonprofit and public sectors, the focus on Grants Managers has never been more acute.

As funding resources become more competitive, the demand for skilled professionals who can secure, manage, and optimize grant opportunities amplifies.

But let’s delve deeper: What’s truly expected from a Grants Manager?

Whether you are:

  • A job seeker trying to understand the core of this role,
  • A hiring manager mapping out the perfect candidate,
  • Or simply curious about the ins and outs of grants management,

You’ve come to the right place.

Today, we present a customizable Grants Manager job description template, crafted for easy posting on job boards or career sites.

Let’s dive right into it.

Grants Manager Duties and Responsibilities

Grants Managers oversee all aspects of a grant program.

They are primarily responsible for applying for and managing grants in a non-profit organization or educational institution.

Their role requires them to have a deep understanding of finance and excellent project management skills.

Their daily duties and responsibilities may include:

  • Researching and identifying potential grant opportunities that align with the organization’s mission and goals
  • Writing, editing, and submitting grant proposals and applications
  • Ensuring all grant applications meet funder’s guidelines and adhere to all regulations
  • Developing and maintaining a database of grant information, submissions, progress, and reporting
  • Coordinating with various departments to compile financial data and measurable outcomes
  • Tracking grant expenditures and preparing financial reports for grantors
  • Managing relationships with funders and partners, including regular communication and updates
  • Conducting grant-funded program evaluations to measure success and ensure compliance with grant requirements
  • Providing guidance and support to project teams on grant management and compliance
  • Keeping up-to-date with changes in grant funding policies and procedures


Grants Manager Job Description Template

Job Brief

We are seeking a dedicated Grants Manager to oversee all aspects of grant function, from identifying funding opportunities to ensuring proper grant compliance.

The role requires a detail-oriented individual to prepare and submit grant proposals, manage grant reporting and ensure compliance with all grantor guidelines.

The ideal candidate has a firm understanding of non-profit fundraising strategies, possesses excellent written and verbal communication skills, and has a proven track record of successful grant management.



  • Research and identify potential grant opportunities that align with organizational goals
  • Prepare and submit comprehensive and compelling grant proposals
  • Manage all grant reporting, tracking, and compliance
  • Develop and maintain relationships with grantors and funding agencies
  • Work cross-functionally with team members to coordinate grant activities
  • Monitor grant expenditure to ensure compliance with financial regulations
  • Maintain detailed records of all grant data
  • Provide regular updates to senior management regarding grant activities



  • Proven experience as a Grants Manager or similar role in non-profit sector
  • Experience in researching and applying for funding opportunities
  • Excellent knowledge of fundraising strategies and donor relations unique to the non-profit sector
  • Strong written and verbal communication skills
  • Ability to manage multiple projects and meet deadlines
  • Proficiency in MS Office and fundraising software
  • Bachelor’s degree in Business Administration, Non-Profit Management or a relevant field



  • 401(k)
  • Health insurance
  • Dental insurance
  • Retirement plan
  • Paid time off
  • Professional development opportunities


Additional Information

  • Job Title: Grants Manager
  • Work Environment: Office setting with options for remote work. Some travel may be required for meetings or site visits.
  • Reporting Structure: Reports to the Director of Fundraising or Chief Financial Officer.
  • Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
  • Pay Range: $60,000 minimum to $85,000 maximum
  • Location: [City, State] (specify the location or indicate if remote)
  • Employment Type: Full-time
  • Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
  • Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].


What Does a Grants Manager Do?

A Grants Manager typically works for non-profit organizations, educational institutions, healthcare facilities, or research institutions.

Their primary role is to oversee the funding process and manage the entire lifecycle of a grant.

This includes identifying grant opportunities, ensuring that the organization meets grant requirements, writing or overseeing the writing of proposals, submitting applications, managing awarded grants, and completing necessary reports to ensure compliance.

They work closely with other departments such as finance, programs, and development teams to ensure grant activities align with the organization’s mission and goals.

Grants Managers are also responsible for building relationships with potential funders and maintaining relationships with existing funders.

They also play a crucial role in budget planning, as they need to manage grant funds, monitor the organization’s spending, and ensure that the funds are used as described in the grant proposal.

Moreover, they are responsible for staying updated on grant policies and regulations, and providing training and guidance to staff members involved in grant processes.

Overall, a Grants Manager plays a crucial role in securing funding and ensuring the financial health of an organization.


Grants Manager Qualifications and Skills

Grants Managers require a wide range of skills and qualifications to successfully coordinate, write, and secure grants for their organization, including:

  • Strong research skills to identify potential grants and understand the requirements and criteria for each one.
  • Excellent writing skills to create persuasive, clear, and well-structured grant proposals.
  • Detailed-oriented and organized to manage multiple grant proposals, deadlines, and reporting requirements at once.
  • Strong financial skills to develop and manage budgets for grant proposals.
  • Ability to communicate effectively with various stakeholders including funders, team members, and senior management.
  • Interpersonal skills to build and maintain relationships with grant-making organizations.
  • Problem-solving skills to navigate challenges that may arise during the grant application process.
  • Proficiency in grant management software and databases.


Grants Manager Experience Requirements

Entry-level Grants Managers may have 1 to 2 years of experience, often gained through an internship or part-time role in grant writing, fundraising, or nonprofit administration.

These professionals can also gain on-the-job experience in roles such as Fundraising Coordinator, Nonprofit Program Assistant, or other nonprofit or administrative roles.

Candidates with more than 3 years of experience often develop their skills in grant writing, grant research, budgeting, and reporting in entry-level Grants Manager or Nonprofit Administrator roles.

They may also have a good understanding of federal and state grant regulations and may have experience managing multiple grants simultaneously.

Those with more than 5 years of experience have typically managed large-scale grants and have extensive experience with monitoring and compliance, financial management, and strategic planning.

They may have some leadership experience in their background and may be ready for a higher-level administrative or directorial position within a nonprofit organization.

Moreover, Grants Managers with more experience may also have a proven track record of successful grant applications and a strong network within the nonprofit or philanthropic sector.


Grants Manager Education and Training Requirements

Grants Managers typically hold a bachelor’s degree in finance, business administration, or a related field.

Their education often includes courses in accounting, finance, management, and budgeting.

In addition, many organizations prefer candidates with a master’s degree in business administration or non-profit management, especially for senior-level positions.

Grants Managers should also have a thorough understanding of laws and regulations related to grant funding, which may come through a combination of formal education and work experience.

Certifications such as the Grant Professional Certification (GPC) or Certified Grants Management Specialist (CGMS) can also be beneficial and may be required for certain positions.

These credentials demonstrate the individual’s commitment to professional growth and proficiency in the field.

Finally, experience in grant writing, project management, or fundraising is often a key requirement for Grants Managers, as they need to understand every aspect of the grant process, from application to implementation and reporting.


Grants Manager Salary Expectations

A Grants Manager can expect to earn an average salary of $69,584 (USD) per year.

However, this figure can change based on factors such as level of experience, educational qualifications, and the location of the job.

Also, different organizations may offer varying compensation packages for this role.


Grants Manager Job Description FAQs

What skills does a Grants Manager need?

A Grants Manager should possess strong project management and organizational skills to handle multiple grant applications and deadlines.

They should have excellent research and writing skills to create compelling grant proposals.

They should also have good analytical skills to evaluate the feasibility of potential grant opportunities and understand the financial aspects of managing grants.

Good communication skills are also necessary to liaise with funders and other stakeholders.


Do Grants Managers need a degree?

Yes, most employers require Grants Managers to have a bachelor’s degree in business, finance, or a related field.

Some employers may prefer candidates with a master’s degree or specific certifications related to grant management.

In addition, having experience in nonprofit organizations or in a role that involves managing grants can be advantageous.


What should you look for in a Grants Manager resume?

In a Grants Manager resume, look for a strong background in grant writing and managing grants, evidence of successful grant acquisitions, and knowledge of federal and state grant regulations.

Other important aspects include experience in financial reporting, budgeting, and a deep understanding of the industry or cause that your organization serves.


What qualities make a good Grants Manager?

A good Grants Manager is highly organized, able to handle multiple grant applications and deadlines simultaneously.

They possess excellent written and verbal communication skills to clearly convey the organization’s needs and goals in grant proposals and discussions with funders.

They are also detail-oriented, ensuring that all grant applications comply with funder requirements and regulations.

An effective Grants Manager is also a strategic thinker who can align grant opportunities with the organization’s strategic goals.


What are the daily duties of a Grants Manager?

A Grants Manager’s daily duties may include researching potential grant opportunities, writing and editing grant proposals, coordinating with other staff to gather necessary information, and submitting grant applications.

They also monitor compliance with grant conditions and regulations, manage grant reporting and documentation, and liaise with funders and other stakeholders.



And there you have it.

Today, we’ve delved into the intricate details of what it means to be a Grants Manager.

Surprise, surprise?

It’s not just about managing funds.

It’s about driving impactful programs forward, one grant at a time.

With our comprehensive grants manager job description template and real-world examples, you’re poised to make that leap.

But why halt your stride?

Immerse yourself further with our job description generator. It’s your key to creating fine-tuned job listings or perfecting your resume to a tee.

Take note:

Every grant is a stepping stone towards a greater cause.

Let’s make that impact. Together.

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