Group Practice Administrator Job Description [Updated for 2025]

In the world of healthcare, the role of a Group Practice Administrator has never been more pivotal.

As healthcare systems evolve, the demand for seasoned professionals who can manage, coordinate, and optimize group practices continues to soar.

But let’s delve deeper: What’s truly expected from a Group Practice Administrator?

Whether you are:

• A job seeker trying to understand the core of this role,
• A hiring manager defining the perfect candidate,
• Or simply intrigued by the intricacies of healthcare administration,

You’re in the right place.

Today, we offer a customizable Group Practice Administrator job description template, designed for easy posting on job boards or career sites.

Let’s dive right into it.

Group Practice Administrator Duties and Responsibilities

Group Practice Administrators are responsible for ensuring the smooth running of a medical practice with multiple doctors.

They handle a variety of administrative and managerial tasks, including staff management, financial oversight, and regulatory compliance.

Their duties and responsibilities include:

• Managing day-to-day operations of the practice
• Hiring, training, and supervising administrative and support staff
• Overseeing the practice’s financial operations, including budgeting, billing, and collections
• Ensuring compliance with healthcare regulations and safety standards
• Collaborating with physicians to develop business strategies and patient services
• Handling patient complaints and issues
• Overseeing procurement and maintenance of equipment and supplies
• Coordinating with other healthcare professionals and organizations
• Developing and implementing policies and procedures for the practice
• Preparing and presenting reports on the practice’s performance
• Staying updated on the latest healthcare regulations and best practices

 

Group Practice Administrator Job Description Template

Job Brief

We are seeking a detail-oriented Group Practice Administrator to oversee the operations of our health care facility.

Your responsibilities will include managing staff, liaising with healthcare professionals, ensuring that our patients are provided with high-quality care, and developing strategic plans to improve productivity and patient services.

Our ideal candidate is someone with a strong background in healthcare administration, excellent leadership skills, and the ability to handle complex logistics.

 

Responsibilities

• Manage the daily operations of the healthcare facility.
• Oversee financial aspects including budgeting and financial reporting.
• Ensure compliance with healthcare laws, regulations, and standards.
• Develop and implement policies and procedures for the practice.
• Recruit, hire, and evaluate healthcare staff.
• Liaise with medical and non-medical staff to ensure quality patient care.
• Implement strategies to improve the efficiency and quality of healthcare services.
• Prepare and present regular reports on the practice’s performance.
• Handle patient complaints and other patient-related issues.
• Ensure the practice’s compliance with health and safety regulations.

 

Qualifications

• Proven experience in healthcare administration or a similar role.
• Bachelor’s degree in Healthcare Administration or related field. Master’s degree preferred.
• Knowledge of healthcare laws, regulations and medical terminologies.
• Excellent leadership and organizational skills.
• Strong understanding of finance and budgeting in healthcare.
• Ability to work in a fast-paced and demanding environment.
• Strong interpersonal and communication skills.
• Proficiency in using healthcare management software.

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Group Practice Administrator
• Work Environment: This role operates in a professional office environment and routinely uses standard office equipment. Some travel may be required for meetings or visits to other facilities.
• Reporting Structure: This position reports directly to the Chief Executive Officer or Board of Directors.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $95,000 minimum to $140,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Group Practice Administrator Do?

Group Practice Administrators typically work for medical groups or healthcare organizations.

Their primary responsibility is to oversee the administrative operations of the healthcare practice.

They work closely with medical staff, healthcare professionals, and administrative staff to ensure the smooth functioning of the healthcare practice.

This includes planning, coordinating, and directing activities that relate to the business side of the practice.

Their job is to manage the budget, human resources, and all financial aspects of the practice.

They are often responsible for hiring staff, dealing with personnel issues, and ensuring that the practice complies with all laws and regulations.

They also facilitate communication between doctors, nurses, and other healthcare professionals, to ensure optimal patient care.

Group Practice Administrators may also be responsible for marketing the practice to patients and other potential clients, and ensuring the practice maintains a positive reputation within the community.

Their role is pivotal in the successful operation of the healthcare practice, balancing the needs of patients, staff, and the practice’s financial health.

 

Group Practice Administrator Qualifications and Skills

A proficient Group Practice Administrator should have a unique blend of technical skills, soft skills, and industry expertise.

The required qualifications and skills include:

• Excellent management and leadership skills to effectively oversee the daily operations of the medical practice and manage a team of healthcare professionals.
• Strong understanding of healthcare laws, regulations, and standards to ensure the practice complies with all required guidelines.
• Effective communication skills to liaise with medical professionals, patients, and insurance companies, and to clearly explain policies and procedures.
• Financial acumen to handle budgeting, billing, and financial reporting, and to ensure the practice remains financially viable.
• Proficiency with healthcare management systems and electronic health records software to streamline operations and enhance patient care.
• Problem-solving skills to address any issues or conflicts that arise in the practice, from patient complaints to staffing problems.
• Strong customer service skills to ensure patient satisfaction and to build long-lasting relationships with patients.
• Attention to detail for maintaining accurate records, complying with healthcare regulations, and ensuring high standards of care.

 

Group Practice Administrator Experience Requirements

The role of a Group Practice Administrator requires significant experience in the healthcare and administrative field.

At least 2-3 years of experience in healthcare administration, preferably in a group practice setting, is often required for entry-level positions.

This experience allows professionals to gain a foundational understanding of the operational aspects of a healthcare practice, such as staff management, patient scheduling, medical billing, and compliance with healthcare regulations.

For higher-level positions, candidates usually need at least 5 to 7 years of experience.

This includes extensive knowledge of healthcare laws, regulations, and best practices, as well as strong leadership skills.

Experience with healthcare systems, electronic health records (EHRs), and other related technology is also essential.

Those aspiring to take on a Group Practice Administrator role often start their career in roles such as Practice Manager, Medical Office Manager, or other administrative roles in a healthcare setting.

Additionally, candidates with more than 10 years of experience may be suitable for senior-level roles, often overseeing multiple group practices.

These positions require exceptional organizational skills, strategic planning ability, and an in-depth understanding of healthcare finance and policy.

 

Group Practice Administrator Education and Training Requirements

Group Practice Administrators typically need a bachelor’s degree in healthcare administration, business administration, or a related field.

They need to have a strong background in management, finance, and healthcare regulations to effectively carry out their roles.

Some roles may require a master’s degree in healthcare administration or a related field for a more advanced understanding of the healthcare system and its management.

Additionally, knowledge about medical coding, billing, and Electronic Health Records (EHR) systems is highly beneficial.

Some positions may require Group Practice Administrators to be Certified Medical Practice Executives (CMPE) or hold similar certifications.

This certification indicates a candidate’s advanced knowledge in medical practice management and their dedication to ongoing learning.

Further, an understanding of the laws and ethics in healthcare, staff management, and operational efficiency is often required.

Although not necessary, several Group Practice Administrators complete advanced courses or participate in internships during their undergraduate or postgraduate degrees to gain practical experience in a healthcare setting.

 

Group Practice Administrator Salary Expectations

A Group Practice Administrator earns an average salary of $89,332 (USD) per year.

However, the actual salary can be influenced by factors such as years of experience, geographical location, size of the practice, and the specific healthcare field.

 

Group Practice Administrator Job Description FAQs

What skills does a Group Practice Administrator need?

A Group Practice Administrator should have strong organizational and leadership skills as they will be managing a group of medical professionals.

They should also possess excellent communication and interpersonal skills to effectively interact with staff and patients.

Knowledge of healthcare laws and regulations, financial management, and understanding of medical terminology is also important for this role.

 

Do Group Practice Administrators need a degree?

Yes, a Group Practice Administrator typically needs a bachelor’s degree in health administration, business administration or a related field.

Some employers may prefer candidates with a master’s degree.

In addition, several years of experience in healthcare management are usually required.

 

What should you look for in a Group Practice Administrator resume?

Look for a solid background in healthcare administration, including experience managing medical practices or healthcare facilities.

Familiarity with healthcare laws and regulations, financial management, and staff supervision are critical.

Candidates should also demonstrate proficiency in using medical software and systems.

Further education, such as a Master’s degree in Health Administration or a similar field, is a plus.

 

What qualities make a good Group Practice Administrator?

A good Group Practice Administrator should have strong leadership and decision-making abilities.

They need to handle potentially stressful situations and make decisions that benefit the practice and its patients.

Attention to detail, strong communication skills, and the ability to manage multiple tasks simultaneously are also important qualities.

They should also be committed to providing high-quality healthcare and maintaining a positive work environment.

 

Is it difficult to hire Group Practice Administrators?

Hiring a Group Practice Administrator can be challenging as the role requires a unique combination of healthcare knowledge and business management skills.

It’s important to find someone who not only understands the medical field but can also effectively manage staff, finances, and daily operations of a medical practice.

Offering a competitive salary and benefits package can help attract top talent for this position.

 

Conclusion

And so, we’ve unraveled the mystery.

Today, we’ve explored the ins and outs of being a group practice administrator.

Surprised?

It’s not just about managing doctors.

It’s about shaping the future of healthcare, one administration task at a time.

Armed with our trusted group practice administrator job description template and real-world instances, you’re geared up for action.

But don’t halt your journey here.

Explore further with our job description generator. It’s your portal to meticulously crafted job listings or refining your resume to excellence.

Keep in mind:

Every administrative task forms a part of the bigger picture.

Let’s shape the future of healthcare. Together.

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