Health Information Coordinator Job Description [Updated for 2025]
In the era of advanced healthcare technologies, the role of Health Information Coordinators has become indispensable.
As the medical landscape evolves, so does the need for experts who can manage, streamline, and protect our complex health information systems.
But what does a Health Information Coordinator truly do?
Whether you are:
- A job seeker trying to understand the scope of this role,
- A hiring manager crafting the perfect candidate profile,
- Or simply fascinated by the intricacies of health information management,
You’re in the right place.
Today, we present a customizable Health Information Coordinator job description template, designed for easy posting on job boards or career sites.
Let’s dive right into it.
Health Information Coordinator Duties and Responsibilities
Health Information Coordinators play a crucial role in managing and organizing the vast amount of patient data in the healthcare field.
They ensure the accuracy, accessibility, and security of this information in both paper files and electronic systems.
Their duties and responsibilities include:
- Compiling, processing, and maintaining medical records of hospital and clinic patients in a manner consistent with medical, administrative, ethical, legal, and regulatory requirements of the healthcare system
- Processing requests for release of information according to established policies and procedures
- Ensuring the quality, accuracy, accessibility, and security of the health information by following established procedures and regulations
- Assisting in the development and implementation of health information management policies and procedures
- Entering data, such as demographic characteristics, history and extent of disease, diagnostic procedures and treatment into computer systems
- Ensuring patient records are complete, accurate, and in compliance with standards
- Maintaining confidentiality of patient information in accordance with federal and state laws
- Collaborating with healthcare professionals to collect and document necessary information
- Using various classification systems to code and categorize patient information for insurance reimbursement purposes, for databases and registries, and to maintain patients’ medical and treatment histories
Health Information Coordinator Job Description Template
Job Brief
We are seeking a detail-oriented Health Information Coordinator to oversee health information systems and manage medical records.
Your responsibilities will include ensuring data accuracy, safeguarding patient confidentiality, and complying with legal requirements in the maintenance of healthcare data.
Our ideal candidate is well-versed in health information services, has a strong understanding of medical terminology, and has excellent organizational skills.
Ultimately, the Health Information Coordinator’s role is to ensure that all patient data is secure and accessible for medical professionals to deliver high-quality healthcare.
Responsibilities
- Organize and maintain health information databases and registries.
- Ensure data accuracy, accessibility, and confidentiality of patient information.
- Manage medical records, including electronic health records (EHR).
- Use classification software to assign clinical codes for data analysis and insurance reimbursement.
- Track patient outcomes for quality assessment and improvement.
- Comply with legal requirements in the maintenance of healthcare data.
- Assist in the development of health information management policies and procedures.
- Coordinate with various departments to ensure smooth flow of health information.
Qualifications
- Proven work experience as a Health Information Coordinator or similar role in a healthcare setting.
- Experience with Electronic Health Records (EHR) and health information systems.
- Knowledge of medical terminology, codes, and health data standards.
- Proficiency in MS Office (MS Excel in particular).
- Strong organizational and data management skills.
- Excellent communication and interpersonal skills.
- Certification from the American Health Information Management Association (AHIMA) or similar.
- A degree in health information management or related field.
Benefits
- 401(k)
- Health insurance
- Dental insurance
- Retirement plan
- Paid time off
- Professional development opportunities
Additional Information
- Job Title: Health Information Coordinator
- Work Environment: Clinical setting. Some remote work may be possible.
- Reporting Structure: Reports to the Health Information Manager.
- Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
- Pay Range: $45,000 minimum to $65,000 maximum
- Location: [City, State] (specify the location or indicate if remote)
- Employment Type: Full-time
- Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
- Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].
What Does a Health Information Coordinator Do?
Health Information Coordinators are typically employed by healthcare organizations like hospitals, clinics, and nursing homes.
They can also work for healthcare IT firms.
Their primary role involves managing, organizing, and maintaining patient records in accordance with legal, ethical, and accreditation requirements.
They ensure that these records are accessible, accurate, and secure.
Health Information Coordinators work closely with healthcare providers, administrative staff, and sometimes even patients to gather all necessary information.
They may also have to enter data into specialized healthcare databases and software.
Additionally, they may be responsible for performing regular audits and quality checks on health records to ensure their accuracy and completeness.
Health Information Coordinators also play a key role in managing requests for information from both internal and external parties, ensuring that they comply with privacy laws and regulations.
They may also participate in the development and implementation of organization-wide health information management policies and procedures.
In some organizations, Health Information Coordinators may be involved in the training of other staff members on patient record systems and privacy regulations.
Health Information Coordinator Qualifications and Skills
A proficient Health Information Coordinator should have the skills and qualifications that align with the requirements of the healthcare sector, such as:
- Excellent organizational skills to manage and maintain health data in a structured and systematic manner.
- Proficiency in health information management systems to input, update, and retrieve patient data efficiently.
- Knowledge of medical terminology, coding, and healthcare laws and regulations to ensure compliance in all information management tasks.
- Strong interpersonal skills to collaborate effectively with healthcare professionals, administrators, and patients.
- Attention to detail to ensure the accuracy of patient records and other health information.
- Strong communication skills to facilitate information flow among healthcare providers, insurance companies, and patients.
- Problem-solving abilities to address issues related to health data management and patient confidentiality.
- Knowledge of data analysis to help in making informed decisions in the healthcare setting.
- Ability to maintain patient confidentiality and adhere to ethical standards in handling sensitive health information.
Health Information Coordinator Experience Requirements
Entry-level Health Information Coordinators are typically required to have 1-2 years of experience, often obtained through internships or part-time roles in health information management or a related field.
They should have experience with medical coding, medical records, and health information systems.
Candidates with 2-3 years of experience often have worked in roles such as Health Information Technician, Medical Records Clerk, or Data Analyst.
They have developed their knowledge in the health information field, along with their understanding of healthcare regulations and laws.
Those with over 5 years of experience are expected to have some leadership or supervisory experience.
They have often worked in senior roles in health information management and may be ready for roles that involve overseeing a team, managing health information systems, or coordinating health information management processes across a healthcare institution.
Health Information Coordinator Education and Training Requirements
Health Information Coordinators generally require a bachelor’s degree in health information management, health informatics, or a related field.
The program typically includes coursework in health data management, medical terminology, healthcare statistics, and information technology.
Many employers prefer candidates who have earned a Registered Health Information Administrator (RHIA) or Registered Health Information Technician (RHIT) certification from the American Health Information Management Association (AHIMA).
To qualify for these certifications, individuals need to graduate from a program accredited by the Commission on Accreditation for Health Informatics and Information Management Education (CAHIIM).
Candidates need to pass a comprehensive exam to gain certification.
Health Information Coordinators are expected to have knowledge of healthcare privacy and security regulations, health data standards, and medical classification systems.
Experience in a healthcare setting is also beneficial.
Many Health Information Coordinators start their careers in entry-level positions to gain hands-on experience.
Continuing education is essential in this role due to the constant advancements in healthcare technology and regulations.
Many professionals attend workshops, seminars, and training programs to stay updated with the latest developments in the field.
Health Information Coordinator Salary Expectations
The average salary for a Health Information Coordinator is $58,000 (USD) per year.
However, the exact earnings can differ depending on factors such as experience, the employing organization’s size and sector, and the geographical location.
Health Information Coordinator Job Description FAQs
What skills does a Health Information Coordinator need?
Health Information Coordinators need excellent organizational and data management skills as their primary role involves managing and coordinating health information data.
They should be detail-oriented, as they are responsible for maintaining the accuracy and security of patient records.
They should also have good technical skills as they need to work with different types of healthcare software.
Good communication skills are also essential as they often liaise with different departments in a healthcare setting.
Do Health Information Coordinators need a degree?
Most Health Information Coordinator roles require a minimum of an associate’s degree in health information management or a related field.
Some roles may require a bachelor’s degree.
Many employers also prefer candidates who are Registered Health Information Technicians (RHIT) or Registered Health Information Administrators (RHIA), which requires passing an exam after completing a CAHIIM-accredited program.
What should you look for in a Health Information Coordinator’s resume?
The resume should demonstrate the candidate’s experience in health information management.
Look for knowledge of medical terminology, coding systems, and healthcare software.
The candidate should also show understanding of privacy laws and regulations related to healthcare information.
Ideally, the candidate should be RHIT or RHIA certified.
What qualities make a good Health Information Coordinator?
A good Health Information Coordinator is detail-oriented and has a strong ability to manage and organize data.
They are adept at using healthcare software and have a good understanding of medical terminology.
They should also be committed to maintaining patient privacy and adhere to all regulations related to health information management.
Good communication skills are also crucial as they need to liaise with different healthcare professionals.
Is it difficult to hire a Health Information Coordinator?
Hiring a Health Information Coordinator can be challenging due to the specialized nature of the role.
The candidate needs to have a good blend of healthcare knowledge, technical skills, and data management abilities.
Finding a candidate who meets all these criteria and has the necessary certifications can take time and careful screening.
Conclusion
And there you have it.
Today, we unraveled the intricate role of a Health Information Coordinator.
And guess what?
It’s not just about managing data.
It’s about shaping the future of healthcare, one health record at a time.
With our top-notch Health Information Coordinator job description template and practical examples, you’re ready to stride forward.
But why limit yourself?
Dig deeper with our job description generator. It’s your ultimate tool for creating laser-focused job listings or refining your resume to perfection.
Remember:
Every piece of health information is part of a bigger picture.
Let’s shape that future. Together.
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