Health Records Technician Job Description [Updated for 2025]

In the era of digital health, the role of Health Records Technicians is becoming increasingly critical.

As healthcare continues to evolve, the demand for skilled professionals who can organize, manage, and protect our health records is escalating.

But let’s delve deeper: What are the actual responsibilities of a Health Records Technician?

Whether you are:

• A job seeker trying to understand the scope of this role,
• A hiring manager aiming to define the perfect candidate,
• Or simply curious about the nuances of health records management,

You’re at the right place.

Today, we present a customizable Health Records Technician job description template, crafted for easy posting on job boards or career sites.

Let’s dive right into it.

Health Records Technician Duties and Responsibilities

Health Records Technicians, also known as Health Information Technicians, have a crucial role in managing patient health information and medical records.

They must ensure that data is accurate, accessible, and secure in both paper and electronic systems.

Their duties and responsibilities include:

• Organizing and maintaining data for clinical databases and registries
• Track patient outcomes for quality assessment
• Use classification software to assign clinical codes for insurance reimbursement and data analysis
• Electronically record data for collection, storage, analysis, retrieval, and reporting
• Protect patients’ health information for confidentiality, authorized access for treatment, and data security
• Ensure all patient records are complete, accurate and in compliance with regulations
• Communicate with healthcare professionals to clarify diagnoses or to obtain additional information
• Review patients’ records to ensure they have been correctly filled out
• Process patient admission or discharge documents

 

Health Records Technician Job Description Template

Job Brief

We are looking for a detail-oriented Health Records Technician to manage our patient’s healthcare information.

Health Records Technician responsibilities include reviewing, organizing, and maintaining patient health records.

They ensure the accuracy, accessibility, and security of all patient information.

Our ideal candidates are familiar with medical terminologies and have a solid understanding of the health information management process.

Ultimately, the role of the Health Records Technician is to safeguard patient records and ensure all information is accurate and up-to-date.

 

Responsibilities

• Collect, organize and manage patients’ health information data
• Ensure all medical records are accurate, complete and timely
• Review records for completeness, accuracy and compliance with regulations
• Use classification software to assign clinical codes for insurance reimbursement and data analysis
• Track patient outcomes for quality assessment
• Protect patients’ health information for confidentiality, authorized access for treatment, and data security
• Communicate with physicians and other healthcare professionals to clarify diagnoses or to obtain additional information

 

Qualifications

• Proven work experience as a Health Records Technician or similar role
• Knowledge of medical terminologies and classifications
• Proficient in health record management software
• Excellent organizational and data management skills
• Attention to detail and accuracy
• Ability to maintain confidentiality of patient information
• Associate’s or Bachelor’s degree in Health Information Management or related field
• Certification from the American Health Information Management Association (AHIMA) is a plus

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Health Records Technician
• Work Environment: Hospital or Healthcare facility setting. Remote work may be available depending on the organization’s policies.
• Reporting Structure: Reports to the Health Information Manager or Director of Health Information Management.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $40,000 minimum to $65,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Health Records Technician Do?

Health Records Technicians, also known as Health Information Technicians, work primarily in healthcare settings such as hospitals, clinics, and nursing homes.

They can also be employed in healthcare consulting firms or insurance companies.

Their primary task is to manage and organize health information data.

They ensure its quality, accuracy, accessibility, and security in both paper and electronic systems.

They use various classification systems to code and categorize patient information for insurance reimbursement purposes, for databases and registries, and to maintain patients’ medical and treatment histories.

Health Records Technicians are also responsible for reviewing patient records for timeliness, completeness, accuracy, and appropriateness of data.

They might also be tasked with using software to assign clinical codes for insurance reimbursement and data analysis.

Moreover, they often track patient outcomes for quality assessment and are involved in the legal aspects of health information, including patient rights and confidentiality.

In some cases, Health Records Technicians also communicate with physicians and other healthcare professionals to clarify diagnoses or to obtain additional information.

Overall, their role is integral in ensuring that the sensitive health information of patients is properly and securely stored and maintained.

 

Health Records Technician Qualifications and Skills

A proficient Health Records Technician should have the skills and qualifications that align with your job description, such as:

• Exceptional attention to detail for ensuring accuracy of patient records and data.
• Proficiency in electronic health records (EHR) software for maintaining, updating, and retrieving patient records.
• Strong knowledge of medical terminology, coding systems, and healthcare laws and regulations to ensure compliance.
• Excellent organizational skills to manage and prioritize multiple tasks, maintaining efficiency and productivity.
• Communication skills to collaborate with healthcare professionals and engage with patients when required.
• Problem-solving skills to identify and correct errors or inconsistencies in medical records.
• Ability to maintain confidentiality and adhere to ethical standards to protect patient privacy.
• Technical skills for using computer systems, databases, and medical software applications.

 

Health Records Technician Experience Requirements

Entry-level Health Records Technicians generally have completed a certificate or associate’s degree program in health information technology, during which they gain both theoretical knowledge and practical experience in managing health information.

Some programs include practical training in a healthcare setting, so entry-level candidates often have some degree of hands-on experience with health records management.

Candidates with 1 to 2 years of experience may have developed skills in electronic health records (EHR) software and in managing health information in a healthcare setting.

They could have obtained this experience in roles like Health Information Clerk or Medical Records Clerk.

Those with more than 3 years of experience in the field typically have a strong understanding of medical terminology, health data standards, and privacy practices.

They likely have experience in a range of health records management tasks, such as coding diagnoses and procedures, maintaining patient records, and processing insurance claims.

Health Records Technicians with over 5 years of experience often possess advanced technical skills and a deep understanding of health information management.

They may have leadership experience and be prepared to take on a managerial role, such as a Health Information Manager or Director of Health Information Management.

 

Health Records Technician Education and Training Requirements

Health Records Technicians typically need a postsecondary certificate or associate degree in health information technology.

These programs include courses in medical terminology, anatomy and physiology, health data requirements and standards, classification and coding systems, healthcare reimbursement methods, healthcare statistics, and computer systems.

In addition to general education, practical training in health record systems and databases, medical billing, and coding procedures is integral to a Health Records Technician’s education.

Most states don’t require Health Records Technicians to have a license, however, certification can enhance job prospects.

The Registered Health Information Technician (RHIT) and Certified Tumor Registrar (CTR) are among the certifications commonly preferred.

Continuing education is imperative in this role due to the continuously evolving nature of healthcare information regulations and technology.

Many employers encourage ongoing training and may support professionals in maintaining their certification or seeking additional credentials.

Prior experience in a healthcare setting may also be beneficial for these roles.

However, many technicians learn their skills on the job, particularly at small facilities.

 

Health Records Technician Salary Expectations

A Health Records Technician earns an average salary of $42,630 (USD) per year.

The exact earnings can differ based on factors like years of experience, certifications, geographical location, and the size and type of the healthcare facility.

 

Health Records Technician Job Description FAQs

What skills does a Health Records Technician need?

A Health Records Technician should have excellent organizational skills and attention to detail, as they are handling sensitive data and any errors could have serious consequences.

They should also have good knowledge of medical terminology, anatomy, and physiology.

Additionally, they need to have strong computer skills as they will be using health information software and databases.

 

Do Health Records Technicians need a degree?

Most Health Records Technicians have at least an associate’s degree in Health Information Technology or a similar field.

They also need to be certified, which usually involves passing an exam, such as the Registered Health Information Technician (RHIT) exam.

 

What should you look for in a Health Records Technician resume?

Firstly, check for the necessary education and certification.

Relevant experience in a healthcare setting is also a plus.

Pay attention to their proficiency with Electronic Health Record (EHR) software, knowledge of medical codes, and their ability to maintain patient confidentiality.

 

What qualities make a good Health Records Technician?

A good Health Records Technician is meticulous and detail-oriented, ensuring the accuracy and integrity of health records.

They respect and maintain patient confidentiality at all times.

They have strong analytical and problem-solving skills to navigate and organize large amounts of data.

They should also be tech-savvy and keep updated with the latest developments in EHR software.

 

What are the daily duties of a Health Records Technician?

A Health Records Technician typically reviews patient records for completeness and accuracy, updates patient records as necessary, and organizes and maintains data for clinical databases and registries.

They may also track patient outcomes for quality assessment and use classification software to assign clinical codes for insurance reimbursement and data analysis.

 

Conclusion

And there we have it.

Today, we’ve unfolded the true essence of what being a health records technician entails.

And you know what?

It’s not just about organizing and managing health data.

It’s about creating a healthier future, one record at a time.

With our go-to health records technician job description template and real-world examples, you’re all ready to take your next step.

But why limit yourself?

Dig further with our job description generator. It’s your one-stop solution to meticulously-crafted job listings or refining your resume to absolute perfection.

Remember:

Every health record is a part of a bigger health puzzle.

Let’s create that healthier future. Together.

How to Become a Health Records Technician (Complete Guide)

Work or Worry? Jobs That AI Might Make Obsolete

Earn Like a King: 2025’s Guide to the Most Rewarding Jobs!

The New Job Norm: In-Demand Careers You Shouldn’t Ignore

Thriving in Threat: The Fascinating World of Dangerous Work