Healthcare Administrative Intern Job Description [Updated for 2025]

In the evolving landscape of healthcare, the focus on healthcare administrative interns has never been more critical.

Healthcare continues to advance, and with each stride, the demand for proficient individuals who can navigate, enhance, and secure our healthcare administrative systems increases.

But let’s delve deeper: What’s truly expected from a healthcare administrative intern?

Whether you are:

• A job seeker trying to understand the core of this role,
• A hiring manager outlining the perfect candidate,
• Or simply curious about the inner workings of healthcare administration,

You’re in the right place.

Today, we present a customizable healthcare administrative intern job description template, designed for effortless posting on job boards or career sites.

Let’s dive right into it.

Healthcare Administrative Intern Duties and Responsibilities

Healthcare Administrative Interns perform a variety of tasks related to healthcare administration, from scheduling appointments to maintaining patient records.

They are primarily responsible for supporting administrative staff in a healthcare setting, with daily duties and responsibilities including:

• Assist in maintaining patient records and ensuring confidentiality
• Help schedule appointments and manage patient calendars
• Assist with administrative tasks such as filing, data entry, and record keeping
• Supporting patient check-in and check-out processes
• Assist in coordinating with medical staff for efficient operation of the medical facility
• May need to help in handling patient queries over the phone or in person
• Participate in healthcare staff meetings and provide necessary inputs
• Comply with all healthcare regulations and safety standards
• Assist in conducting patient satisfaction surveys and analyzing the results

 

Healthcare Administrative Intern Job Description Template

Job Brief

We are seeking an enthusiastic and hardworking Healthcare Administrative Intern.

The intern will play a key role in our healthcare administrative team, assisting in patient services, data entry, record keeping and various administrative tasks.

The ideal candidate should be a healthcare or administration major, have excellent communication and organizational skills, and a strong desire to learn more about the healthcare industry.

The intern will have the opportunity to gain hands-on experience in a supportive and educational environment.

 

Responsibilities

• Assist with daily administrative tasks such as data entry and record keeping
• Support patient services, scheduling appointments and answering patient queries
• Coordinate with various departments to ensure smooth operations
• Participate in meetings and workshops
• Assist in maintaining patient confidentiality and data privacy
• Learn and follow healthcare regulations and safety standards
• Complete project tasks as assigned by supervisor

 

Qualifications

• Current enrollment in a healthcare administration, public health, or related program
• Excellent verbal and written communication skills
• Strong organizational skills and attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• A positive attitude and a strong desire to learn

 

Benefits

• Exposure to healthcare industry
• Mentorship and career guidance
• Hands-on experience in healthcare administration
• Potential for job offer upon graduation

 

Additional Information

• Job Title: Healthcare Administrative Intern
• Work Environment: This position is based in a medical office setting. Some weekend or evening hours may be required depending on the needs of the organization.
• Reporting Structure: Reports to the Healthcare Administrator or Office Manager.
• Stipend: A monthly stipend will be provided. The amount will be disclosed during the interview process.
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Internship
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Healthcare Administrative Intern Do?

A Healthcare Administrative Intern typically works under the supervision of healthcare administrators in various healthcare facilities such as hospitals, clinics, or nursing homes.

They are usually students or recent graduates who are seeking to gain hands-on experience in healthcare administration.

Their responsibilities often include supporting day-to-day administrative tasks like scheduling appointments, maintaining patient records, and processing medical claims.

They may also assist with billing and coding, and ensure the accuracy and privacy of patient information.

Healthcare Administrative Interns often participate in planning and implementing new policies and procedures, and may also be involved in quality improvement initiatives.

They may be required to conduct research on various healthcare topics and prepare reports.

They work closely with healthcare professionals and administrators, learning the ropes of healthcare management and gaining insights into policy making, financial management, and human resources within the healthcare setting.

Additionally, they may also be responsible for customer service tasks such as addressing patient inquiries and issues, and ensuring a satisfactory patient experience.

The role allows the intern to apply theoretical knowledge in a real-world healthcare environment, enhancing their understanding of the healthcare system, improving their administrative skills and preparing them for a career in healthcare administration.

 

Healthcare Administrative Intern Qualifications and Skills

A Healthcare Administrative Intern should possess a range of skills and qualifications that support their role in managing administrative tasks in a healthcare setting, such as:

• Understanding of basic healthcare systems, regulations, and policies to assist with administrative functions and to provide accurate information.
• Effective communication skills to facilitate interactions with healthcare professionals, patients, and other staff members.
• Organizational and time management skills to manage multiple tasks simultaneously and complete assigned tasks within stipulated timeframes.
• Detail-oriented and a high level of accuracy to manage patient records, appointments, and other administrative details.
• Problem-solving skills to address and resolve administrative challenges or patient concerns as they arise.
• Computer proficiency, particularly with healthcare management software and Microsoft Office Suite, for efficient data entry and management.
• Interpersonal skills to build effective relationships with team members, healthcare professionals, and patients.
• A willingness to learn and adapt, as healthcare regulations and technologies frequently change.

 

Healthcare Administrative Intern Experience Requirements

Healthcare Administrative Interns are usually at the beginning of their career in healthcare administration.

As a result, they may have little to no experience in the field.

However, they may have gained relevant experience through college coursework, previous internships, or part-time roles in a healthcare setting.

This could include handling medical records, assisting in administrative tasks, or working with healthcare software.

While they are not expected to have extensive professional experience, they should be familiar with basic healthcare administrative tasks and have a solid understanding of the healthcare system.

Candidates often must be currently enrolled in a healthcare administration, public health, or related undergraduate or graduate program.

This ensures they have the theoretical knowledge to support their practical experience.

Many Healthcare Administrative Interns go on to gain further experience in entry-level administrative roles in healthcare facilities, such as hospitals, nursing homes, or clinics, where they can develop their skills and knowledge.

Over time, those with more than 3-5 years of experience may gain leadership experience and be prepared for managerial roles within healthcare administration.

 

Healthcare Administrative Intern Education and Training Requirements

Healthcare Administrative Interns are usually current students or recent graduates from a bachelor’s degree program in healthcare administration, business administration, or a related field.

They should have a fundamental knowledge of the healthcare industry, as well as the basic principles of healthcare management and operations.

The internship is typically a part of their educational program, providing practical experience and the opportunity to apply theoretical knowledge in a real-world setting.

This allows them to gain an understanding of the roles, responsibilities, and skills required in healthcare administration.

Knowledge and understanding of medical terminology, healthcare laws, and ethics is also advantageous.

Familiarity with Microsoft Office Suite, specifically Excel, and other data management software is often required, as interns may need to handle data analysis and report generation.

Depending on the healthcare facility, some may require Healthcare Administrative Interns to have CPR or First Aid certification.

Continuing education and attending relevant workshops and seminars is encouraged to stay updated with the evolving healthcare industry.

Upon graduation, it may be beneficial for the intern to pursue a Master’s degree in Healthcare Administration or related fields for advanced positions.

Similarly, certifications from associations like the American Association of Healthcare Administrative Management (AAHAM) can be pursued to boost career prospects.

 

Healthcare Administrative Intern Salary Expectations

The average wage for a Healthcare Administrative Intern is $15.00 (USD) per hour.

However, the actual income can differ depending on factors such as academic qualifications, location, and the size and nature of the healthcare facility.

 

Healthcare Administrative Intern Job Description FAQs

What skills does a Healthcare Administrative Intern need?

Healthcare Administrative Interns should have strong organizational and communication skills.

They often interact with patients, staff, and other healthcare professionals, so it’s essential they can communicate effectively.

Proficiency in computer applications, such as Microsoft Office, is also vital as they are expected to do data entry and manage electronic health records.

Time management skills are also important, as they will be juggling various tasks.

 

Do Healthcare Administrative Interns need a degree?

While some Healthcare Administrative Intern positions may not require a degree, most prefer candidates who are pursuing a degree in healthcare administration, business, or a related field.

The internship is often a means for students to gain practical experience in their field of study.

 

What should you look for in a Healthcare Administrative Intern’s resume?

Look for a strong academic record, particularly in relevant fields like healthcare administration or business.

Experience in healthcare settings can be a plus, but it’s not always necessary as the role is an internship.

Evidence of good organizational and communication skills, as well as proficiency in computer applications, can be beneficial.

 

What qualities make a good Healthcare Administrative Intern?

A good Healthcare Administrative Intern is proactive, detail-oriented, and able to handle confidential information responsibly.

They should be comfortable working in a fast-paced environment, as healthcare settings can be demanding.

Good interpersonal skills are also crucial, as they will be interacting with a variety of individuals, including patients, healthcare professionals, and administrative staff.

 

What are the daily duties of a Healthcare Administrative Intern?

On a typical day, a Healthcare Administrative Intern might assist with scheduling appointments, managing patient records, and handling administrative tasks such as data entry.

They may also attend meetings, assist with billing processes, and provide support to healthcare professionals as needed.

The specific duties can vary depending on the healthcare setting.

 

Conclusion

And there you have it.

Today, we’ve unraveled the complexities of what it truly means to be a healthcare administrative intern.

And guess what?

It’s not just about managing paperwork.

It’s about shaping the future of healthcare, one administrative task at a time.

With our handy healthcare administrative intern job description template and real-world examples, you’re all set to take the plunge.

But why stop there?

Dive deeper with our job description generator. It’s your secret weapon for crafting precision-tailored job listings or refining your resume to perfection.

Remember:

Every administrative task contributes to the bigger picture.

Let’s shape that future. Together.

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