Historical Archivist Job Description [Updated for 2025]

In an era deeply rooted in history, the importance of historical archivists has never been more pronounced.

As society continues to evolve and learn from the past, the demand for skilled individuals who can gather, preserve, and interpret historical records increases.

But let’s delve deeper: What’s truly expected from a historical archivist?

Whether you are:

• A job seeker aiming to understand the core of this role,
• A hiring manager outlining the perfect candidate,
• Or simply fascinated by the intricacies of historical archiving,

You’re in the right place.

Today, we present a customizable historical archivist job description template, designed for easy posting on job boards or career sites.

Let’s get started.

Historical Archivist Duties and Responsibilities

Historical Archivists are responsible for the appraisal, collection, organization, description, preservation, research and access to materials of historical significance.

They ensure that documents and other artifacts are preserved for future generations and used in accordance with legal requirements and professional standards.

Their duties and responsibilities include:

• Collecting and preserving important documents and other records that have historical value
• Evaluating and authenticating historical documents and archival materials
• Organizing and classifying archival records to ensure their accessibility
• Creating and maintaining accessible, retrievable computer archives and databases, incorporating current advances in electronic information storage technology
• Providing reference services and assistance for users needing archival materials
• Preserving records, documents, and objects, copying records to film, videotape, audiotape, disk, or computer formats as necessary
• Establishing procedures for access, use, loan, or reproduction of archival materials
• Preparing archival records, such as document descriptions, to allow easy access to information
• Coordinating educational and public outreach programs, such as tours, workshops, lectures, and classes
• Consulting with colleagues, professionals, or experts in related fields to ensure the preservation of materials

 

Historical Archivist Job Description Template

Job Brief

We are seeking a dedicated Historical Archivist to acquire, manage and maintain documents and materials that are important to our organization’s history and legacy.

The role of the Historical Archivist includes assessing, cataloging and preserving valuable historical information.

The ideal candidate will have a strong passion for history, excellent organizational skills, and the ability to manage physical and digital archives.

 

Responsibilities

• Acquire, process, catalog, and preserve historical documents and materials
• Develop and implement systems for the effective management of archives
• Ensure the preservation of archival materials in various formats, including digital, photographic, film, and audiovisual
• Provide assistance and guidance to researchers and the general public on accessing the archives
• Create and deliver presentations, exhibitions or educational programs related to the archive’s holdings
• Coordinate with relevant departments and stakeholders for the acquisition of new materials
• Stay updated with the latest archival practices and technology
• Conduct research and publish findings on archival materials

 

Qualifications

• Proven work experience as an Archivist, preferably within a historical context
• Bachelor’s degree in History, Library Science, Archival Science or a related field
• Knowledge of archival standards and practices, including cataloging, conservation, and preservation
• Familiarity with digital preservation and digitization techniques
• Excellent organizational skills and attention to detail
• Strong research skills and the ability to interpret historical data
• Experience with archival management software
• Ability to lift and handle historical materials and documents

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Historical Archivist
• Work Environment: This role typically works in an office or library setting. Some travel may be required for research or to visit various historical sites or archives.
• Reporting Structure: Reports to the Senior Archivist or Library Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $50,000 minimum to $70,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Historical Archivist Do?

Historical Archivists are professionals who manage, organize, and maintain records and documents of historical significance.

They generally work in libraries, museums, historical societies, government institutions, or universities.

Their primary task is to collect, catalogue, and preserve historical documents, photos, films, maps, and other archival materials.

This might include digitizing items for online access, repairing or preserving delicate documents, or creating detailed descriptions for each item in the collection.

They provide access to these materials for researchers, academics, and the general public.

They often assist with research by guiding users to the appropriate materials and explaining how to interpret them.

Historical archivists also design and execute exhibitions or educational programs based on their collections, with the aim to educate and engage the public in history and heritage.

Furthermore, they might undertake research projects related to their collections, publish articles, and deliver presentations at conferences, contributing to the field of history and archival science.

Historical Archivists also play a significant role in advising on the management and preservation of historical artifacts and sites, ensuring that such resources are preserved for future generations.

 

Historical Archivist Qualifications and Skills

Historical Archivists require a set of specific skills and qualifications, including:

• Knowledge of archiving principles and procedures to manage, store, and retrieve historical documents and records effectively.
• A strong understanding of historical research techniques to aid in the interpretation and preservation of historical documents.
• Exceptional attention to detail to ensure the accurate handling, categorization, and description of archival materials.
• Excellent written and verbal communication skills to interact with researchers, patrons, and other stakeholders, as well as to create clear and concise archive descriptions.
• Strong organizational skills to manage and maintain both physical and digital archival systems.
• Proficiency in using computer systems and database management software for digital archiving and cataloguing.
• Ability to work independently and as part of a team, often collaborating with librarians, curators, and other professionals.
• Problem-solving skills to address challenges related to the preservation and access of historical documents.
• Knowledge of preservation standards and procedures to ensure the longevity and integrity of archival materials.

 

Historical Archivist Experience Requirements

Historical Archivists typically require a Bachelor’s degree in History, Library Science, Archival Science, or a related field as a fundamental qualification.

This is often followed by a Master’s degree in Archival Studies, or a related discipline, to gain in-depth theoretical knowledge and practical experience in handling historical documents and records.

Entry-level positions may require 1 to 2 years of experience in a library, museum, or a historical archive.

This could be achieved through internships, part-time roles, or volunteering positions where they gain hands-on experience in cataloging, preserving, and managing historical materials.

Candidates with more than 3 years of experience often have extensive skills in digital archiving and information management systems.

They may also have experience in specific fields like government records, genealogy, or academic research.

Those with more than 5 years of experience usually have leadership experience and are prepared to oversee projects, train and supervise junior staff, and consult on matters of archival policy and procedures.

They may also have a proven track record in grant writing and fundraising for archival projects.

Additionally, continuing education and professional development through workshops, conferences, and certification programs are highly beneficial for archivists to stay updated with the latest archival practices and technologies.

 

Historical Archivist Education and Training Requirements

Historical Archivists typically require a master’s degree in history, library science, archival science, or a related field.

These programs provide a comprehensive understanding of historical events and contexts, archival theory, and the practical skills necessary for organizing, preserving, and accessing historical records.

Some positions may require a doctoral degree, particularly those in academia or those involving specialized research.

In addition to the academic requirements, historical archivists must possess a strong understanding of archival standards and practices, as well as the ability to work with digital archiving technologies.

Certification from organizations such as the Academy of Certified Archivists (ACA) can further improve employment prospects and demonstrate a commitment to professional standards in the field.

It’s also essential for historical archivists to continuously update their knowledge due to the constant evolution of digital technologies and archival methods.

This can be achieved through professional development courses, workshops, and seminars.

 

Historical Archivist Salary Expectations

A Historical Archivist earns an average salary of $53,880 (USD) per year.

The actual earnings may vary depending on the level of experience, education, the complexity of the archive they are working with, and geographical location.

 

Historical Archivist Job Description FAQs

What qualifications does a Historical Archivist need?

Historical Archivists generally need a master’s degree in history, library science, archival science, or records management.

Having a background in a specific field of study may also be beneficial if the position involves specialized collections.

Additionally, some positions may require knowledge of preservation techniques and digital recordkeeping.

 

What skills are important for a Historical Archivist?

Historical Archivists should possess strong organizational skills and attention to detail, as they will be responsible for categorizing, cataloging, and preserving a variety of records and documents.

They should also have strong research skills to aid in the discovery and interpretation of historical documents.

Computer literacy and knowledge of database management are also important, given the increasing prevalence of digital archiving.

 

What does a typical day look like for a Historical Archivist?

A Historical Archivist’s day might include cataloging new acquisitions, organizing and preserving documents, assisting researchers in accessing the collections, and conducting their own research.

They may also spend part of their day digitizing records to ensure their preservation and accessibility.

Some Historical Archivists also work on exhibits or educational programs, sharing the archive’s collections with the public.

 

What qualities make a good Historical Archivist?

A good Historical Archivist has a passion for history and a deep respect for preserving the past.

They should have excellent attention to detail and the ability to work independently.

Strong communication skills are also important, as they often work with researchers and other professionals.

They should also be comfortable with technology, as much of their work will involve digital databases and records management systems.

 

What is the career progression for a Historical Archivist?

With experience, a Historical Archivist can move into senior or managerial roles within an archive, library, or museum.

They may also specialize in a specific type of collection or become a curator.

Some archivists may choose to pursue advanced degrees or certifications, such as becoming a Certified Archivist, to enhance their career prospects.

 

Conclusion

And so, the past is revealed.

Today, we’ve delved deep into the intricacies of being a historical archivist.

Surprise surprise!

It’s not just about cataloging old records.

It’s about preserving the past, one artifact at a time.

With our hands-on historical archivist job description template and real-life examples, you’re ready to embark on your journey.

But why halt your exploration?

Dig deeper with our job description generator. It’s your next step towards creating laser-focused listings or honing your resume to perfection.

Remember:

Each artifact is a piece of our collective history.

Let’s preserve the past. Together.

How to Become a Historical Archivist (Complete Guide)

Extreme Jobs: The Untold Stories of Stress and Survival!

The Joy of Earning: Enjoyable Careers That Keep Smiles Coming

Tech’s Career Crossover: Jobs Where AI is Stepping In

Work from Anywhere: Remote Jobs That Can Pay Your Way to Freedom!