Holiday Event Coordinator Job Description [Updated for 2025]

In the festive season, the spotlight on holiday event coordinators has never been brighter.

The holiday spirit is in full swing, and with each approaching event, the demand for skilled individuals who can plan, manage, and ensure memorable celebrations grows stronger.

But let’s delve deeper: What’s truly expected from a holiday event coordinator?

Whether you are:

A job seeker trying to understand the essence of this role,
A hiring manager outlining the ideal candidate,
Or simply curious about the intricacies of holiday event planning,

You’re in the right place.

Today, we present a customizable holiday event coordinator job description template, designed for easy posting on job boards or career sites.

Let’s dive right into it.

Contents show

Holiday Event Coordinator Duties and Responsibilities

Holiday Event Coordinators use organizational and creative skills to plan and execute special events during holidays.

They are responsible for managing all aspects of event planning from concept to completion.

Their duties and responsibilities include:

Plan, coordinate and execute holiday events
Work with clients to understand their vision and needs for the event
Develop event concepts and themes that align with the client’s vision and holiday season
Coordinate with vendors and suppliers to ensure all event needs are met
Manage event budget and negotiate contracts with vendors
Create and manage event timelines and ensure all tasks are completed on schedule
Oversee event setup and breakdown
Coordinate event logistics, including guest registration, catering, venue setup, and audio/visual equipment
Handle any event-related issues or emergencies that may arise
Ensure that the event aligns with health and safety standards
Conduct post-event evaluations to determine how future events could be improved

Holiday Event Coordinator Job Description Template

Job Brief

We are seeking a creative and organized Holiday Event Coordinator to plan, manage and execute all aspects of our company’s seasonal events.

The Holiday Event Coordinator responsibilities include designing event themes, coordinating staff, overseeing event logistics, managing inventory, and ensuring guest satisfaction.

Our ideal candidate is someone who is passionate about creating memorable experiences and who has a keen eye for detail.

Responsibilities

Plan and coordinate holiday events in accordance with the requirements of the company
Design captivating event themes that align with the holiday spirit
Coordinate with internal departments and external vendors to ensure successful events
Manage event logistics including venue selection, equipment rentals, and transportation
Oversee event inventory and manage event budget
Ensure health and safety regulations are complied with at all events
Evaluate event success and submit detailed reports
Handle any arising issues or emergencies on site

Qualifications

Proven work experience as an Event Coordinator or similar role
Experience managing all phases of event planning and execution
Excellent organizational and project management skills
Strong communication and interpersonal skills
Proficiency in event management software
Ability to manage multiple tasks simultaneously and work under pressure
Bachelor’s degree in Hospitality Management or relevant field is preferred

Benefits

401(k)
Health insurance
Dental insurance
Retirement plan
Paid time off
Professional development opportunities

Additional Information

Job Title: Holiday Event Coordinator
Work Environment: This role primarily operates in a professional office environment and at event venues. This role routinely uses standard office equipment and event specific tools.
Reporting Structure: Reports to the Event Manager or Operations Manager.
Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
Pay Range: $40,000 minimum to $60,000 maximum
Location: [City, State] (specify the location or indicate if remote)
Employment Type: Full-time, some evenings and weekends required during event seasons
Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

What Does a Holiday Event Coordinator Do?

Holiday Event Coordinators work in a variety of industries, often for event management companies, hospitality businesses, or as independent contractors.

Their primary role is to plan, organize, and execute holiday events.

This may range from corporate holiday parties to festive community events or themed holiday tours.

They work closely with clients to understand their vision and expectations for the event.

This includes determining the event’s theme, decor, entertainment, and catering needs.

They may also be responsible for choosing and securing the event venue, coordinating with external vendors, and managing event budgets.

Holiday Event Coordinators also handle the logistical side of events.

This involves creating event timelines, coordinating event staff or volunteers, and ensuring all aspects of the event run smoothly and on schedule.

In addition to planning and execution, Holiday Event Coordinators also play a role in the marketing and promotion of the event.

This may involve creating marketing materials, managing social media promotions, or coordinating with press and media.

Their job is to ensure that the holiday event is a success and meets the client’s objectives and satisfaction.

They may also be responsible for post-event tasks such as feedback collection, event evaluation, and reporting.

Holiday Event Coordinator Qualifications and Skills

A Holiday Event Coordinator should have the qualifications and skills that match the job requirements, such as:

Project management skills for coordinating various aspects of an event, from conception to clean-up, ensuring everything runs smoothly and on schedule
Exceptional interpersonal skills to interact with clients, vendors, and staff, ensuring everyone’s needs are addressed and met
Strong communication skills to understand client’s vision, relay instructions to team members, and negotiate with suppliers or vendors
Problem-solving skills to quickly and effectively address any issues or complications that may arise during the planning or execution of the event
Financial management skills for creating and maintaining budgets, as well as ensuring all aspects of the event are financially feasible and profitable
Creative thinking to develop unique and engaging event ideas tailored to the client’s vision and the holiday theme
Attention to detail in order to keep track of numerous tasks, deadlines, and materials, ensuring nothing is overlooked
Knowledge of health and safety regulations to ensure all aspects of the event comply with local, state, and federal laws

Holiday Event Coordinator Experience Requirements

For entry-level roles as a Holiday Event Coordinator, candidates may be expected to have 1 to 2 years of experience.

This experience can be gained through internships, part-time roles or volunteering for coordinating social events, holiday parties or corporate events.

It is also beneficial if these professionals gain experience in roles such as Event Assistant, Wedding Planner, or Party Planner.

Those with 3 to 5 years of experience in event coordination often have more developed skills and a broader knowledge of the industry.

They may have handled large-scale events and have experience with various aspects of event planning such as venue selection, catering management, and client servicing.

Candidates with more than 5 years of experience are often considered for senior roles.

They may have a strong background in project management and may have led teams to execute large and complex holiday events.

They should have a proven record of successful event planning and management, and may have experience working with high-profile clients or large corporations.

Furthermore, all candidates are expected to be well-versed in event planning software and should have strong organizational and communication skills.

A degree in Hospitality, Public Relations, or a related field can also be beneficial.

Holiday Event Coordinator Education and Training Requirements

A Holiday Event Coordinator typically needs a bachelor’s degree in event management, hospitality, public relations, communications or a related field.

The coursework in these programs often includes subjects like marketing, project management, food and beverage management, public relations, and financial management.

Experience in event planning, particularly in the hospitality industry, is highly beneficial and often preferred by employers.

This experience can often be gained through internships, volunteering, or part-time work in related fields.

Certification in event planning, such as the Certified Meeting Professional (CMP) or Certified Special Events Professional (CSEP) credentials, is not always required, but it can boost job prospects.

Additionally, continuing education and training in the latest trends in event planning, including new technologies and sustainability practices, can be advantageous.

Skills in negotiation, budgeting, and vendor management, as well as excellent organizational and communication skills, are also highly sought after in this profession.

Knowledge of different cultures, traditions, and holiday customs from around the world can be an added advantage for a Holiday Event Coordinator.

Holiday Event Coordinator Salary Expectations

The average salary for a Holiday Event Coordinator is approximately $46,800 (USD) per year.

Actual earnings may fluctuate based on years of experience, the size and scope of the events coordinated, and the location of the job.

Holiday Event Coordinator Job Description FAQs

What skills does a Holiday Event Coordinator need?

A Holiday Event Coordinator should have strong organizational and multitasking skills to manage various tasks and deadlines simultaneously.

They should possess excellent communication and interpersonal skills for effectively liaising with vendors, staff, and guests.

A creative mind for event design and knowledge of latest holiday trends can be beneficial.

They should also have problem-solving abilities to handle any issues that may arise during the planning and execution of events.

Do Holiday Event Coordinators need a degree?

While a degree is not always necessary, having a bachelor’s degree in a relevant field such as Event Management or Hospitality can be beneficial.

What’s more important is having relevant experience in event planning and coordination.

Certifications in event planning can also provide an edge.

What should you look for in a Holiday Event Coordinator resume?

When reviewing a Holiday Event Coordinator’s resume, look for experience in planning and executing large-scale events, especially holiday-themed ones.

Check their ability to work with various vendors and manage budgets.

Also, look for instances where they have demonstrated problem-solving skills, creativity, and ability to work under pressure.

Any additional skills such as knowledge of certain event planning software or tools should also be noted.

What qualities make a good Holiday Event Coordinator?

A good Holiday Event Coordinator is highly organized, detail-oriented, and able to manage multiple tasks at once.

They should be creative, adaptable and able to think on their feet to solve any unforeseen issues that may arise.

Good interpersonal skills are important as they’ll be interacting with various stakeholders.

They should also have a passion for holiday events and a knack for creating memorable experiences.

Is it difficult to hire a Holiday Event Coordinator?

Finding a suitable Holiday Event Coordinator can be challenging, especially if you’re looking for someone with specific experience in coordinating holiday events.

However, by offering competitive salaries, growth opportunities, and a creative, stimulating work environment, you can attract talented candidates.

Also, consider looking for candidates with transferable skills from other coordination or event planning roles.

Conclusion

And there we have it.

Today, we’ve illuminated the festive world of what it truly means to be a holiday event coordinator.

Surprise, surprise!

It’s not just about planning parties.

It’s about orchestrating memorable experiences, one event at a time.

With our comprehensive holiday event coordinator job description template and real-world examples, you’re ready to jingle all the way.

But why stop at that?

Delve deeper with our job description generator. It’s your next stage in creating detailed job listings or polishing your resume to perfection.

Remember:

Every event detail is a piece of the larger celebration.

Let’s create these joyous experiences. Together.

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Holiday Event Coordinator Job Description [Updated for 2025]

Holiday Event Coordinator Duties and Responsibilities