Hospital Facilities Manager Job Description [Updated for 2025]

In the critical arena of healthcare, the focus on Hospital Facilities Managers has never been more crucial.

As modern healthcare evolves, the demand for experienced individuals who can effectively manage, adapt, and safeguard our hospital facilities grows.

But let’s delve deeper: What’s truly expected from a Hospital Facilities Manager?

Whether you are:

• A job seeker trying to understand the core responsibilities of this role,
• A hiring manager outlining the perfect candidate,
• Or simply curious about the intricacies of hospital facilities management,

You’re in the right place.

Today, we present a customizable Hospital Facilities Manager job description template, designed for effortless posting on job boards or career sites.

Let’s dive right in.

Hospital Facilities Manager Duties and Responsibilities

Hospital Facilities Managers ensure the proper functioning and maintenance of the hospital’s physical facilities.

They handle day-to-day operations by overseeing both the administrative and mechanical systems of the hospital.

Their duties and responsibilities include:

• Overseeing the upkeep, maintenance, and security of facilities to ensure the hospital meets health and safety standards
• Coordinating and planning essential services such as reception, security, maintenance, cleaning, waste disposal, and recycling
• Ensuring the hospital’s equipment and utilities are in good working condition
• Inspecting the hospital facilities regularly for safety hazards, structural or system failures, and necessary repairs
• Managing the budget for facility operations and maintenance, including negotiating with contractors and vendors
• Directing facility improvement and installation projects, such as energy-conservation or modernization initiatives
• Developing and implementing emergency response and evacuation procedures
• Overseeing construction and renovation projects, ensuring they are completed on time and within budget
• Managing teams of custodial, maintenance, and groundskeeping staff
• Ensuring compliance with health and safety regulations and maintaining relevant documentation

 

Hospital Facilities Manager Job Description Template

Job Brief

We are seeking a detail-oriented, responsible Hospital Facilities Manager to oversee all building-related activities.

This role will be responsible for preserving the good condition of the hospital infrastructure and ensuring that facilities are safe and well-functioning.

The successful candidate will be experienced in all mechanical, electrical, and plumbing systems.

They will have a solid understanding of health and safety regulations as well as medical regulations.

Ultimately, the job of the Hospital Facilities Manager is to ensure our hospital maintains high-quality standards in terms of infrastructure, safety, and services.

 

Responsibilities

• Plan and coordinate all installations (telecommunications, heat, electricity etc.) and refurbishments
• Manage the upkeep of equipment and supplies to meet health and safety standards
• Inspect buildings’ structures to determine the need for repairs or renovations
• Review utilities consumption and strive to minimize costs
• Supervise all staff facilities staff (custodians, technicians, groundskeepers etc.) and external contractors
• Control activities like parking space allocation, waste disposal, building security etc.
• Allocate office space according to needs
• Handle insurance plans and service contracts
• Prepare and track facility budget
• Ensure compliance with all health and safety regulations within the facility

 

Qualifications

• Proven experience as a facility manager or relevant position
• Well-versed in technical/engineering operations and facilities management best practices
• Knowledge of basic accounting and finance principles
• Excellent verbal and written communication skills
• Excellent organizational and leadership skills
• Good analytical/critical thinking
• BSc/BA in facility management, engineering, business administration or relevant field
• Relevant professional qualification (e.g. CFM) will be an advantage

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Hospital Facilities Manager
• Work Environment: Hospital setting. Some travel may be required for meetings or site inspections.
• Reporting Structure: Reports to the Hospital Administrator.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $75,000 minimum to $120,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Hospital Facilities Manager Do?

Hospital Facilities Managers are critical members of a hospital’s administrative team, responsible for maintaining the physical environment of the hospital.

Their primary role involves overseeing the hospital’s infrastructure, ensuring that all facilities – such as patient rooms, diagnostic equipment rooms, operating rooms, and other areas – are safe, clean, and functional.

They also ensure compliance with health and safety standards.

Hospital Facilities Managers also coordinate repair, maintenance and replacement of equipment, furnishings, and buildings.

They manage the facilities budget, negotiate contracts with vendors, and supervise the facilities staff.

Furthermore, they develop disaster preparedness plans, oversee waste disposal, and manage utilities and security systems.

They work in collaboration with other departments to ensure that the hospital’s facilities support quality patient care.

In times of expansion or renovation, Hospital Facilities Managers are involved in planning and executing the project, ensuring it is completed on time and within budget.

They also ensure that any new facilities or upgrades comply with regulatory standards.

The role requires strong leadership skills, knowledge of healthcare operations, and the ability to manage multiple tasks simultaneously.

 

Hospital Facilities Manager Qualifications and Skills

A competent Hospital Facilities Manager should possess the skills and qualifications that are relevant to the role, including:

• Proven experience in facilities management in a healthcare setting, ensuring the hospital’s infrastructure and various services run efficiently.
• Strong leadership skills to manage a diverse team, from housekeeping to maintenance staff, ensuring high standards are met consistently.
• Excellent communication skills for liaising with staff, patients and suppliers, as well as for reporting to hospital administrators.
• Technical knowledge of hospital systems and equipment, with the ability to troubleshoot issues and coordinate repairs and maintenance.
• Strong planning and organizational skills for scheduling maintenance, managing budgets, and ensuring the hospital complies with healthcare laws and regulations.
• Detail-oriented with a focus on safety, ensuring that all facilities meet health and safety requirements, and implementing improvements where necessary.
• Problem-solving skills to handle unexpected situations like equipment failures, emergency repairs, and other facility-related issues.
• Customer service skills to ensure the satisfaction of patients, staff, and visitors in terms of facility services.

 

Hospital Facilities Manager Experience Requirements

Candidates for the position of Hospital Facilities Manager should ideally possess a significant amount of experience in facility management, preferably in a healthcare setting.

A typical requirement is a minimum of 3 to 5 years of relevant experience.

The duties in the healthcare sector tend to be more complex due to the need for stringent regulations, safety, and hygiene standards.

As such, prior experience in managing healthcare facilities or other similar industries can be highly valuable.

Entry-level candidates may have gained their experience through internships, part-time roles, or assistant roles in facilities management.

They may have been involved in tasks such as coordinating repairs, overseeing maintenance, and ensuring compliance with health and safety regulations.

Candidates with more than 5 years of experience often have a background in managing large teams, overseeing multiple facilities, and developing and implementing facility management policies.

They may also have experience in managing budgeting and finance for facility management.

Those with more than 7 to 10 years of experience may be considered for senior positions, where they would be expected to strategize and oversee the entire facilities operations of the hospital, ensuring it aligns with the hospital’s overall objectives.

It is also beneficial if candidates have experience dealing with regulatory bodies, as they would be responsible for ensuring that the hospital’s facilities meet the required standards and regulations.

Finally, experience in emergency planning and disaster management is often a requirement, due to the critical nature of healthcare facilities.

 

Hospital Facilities Manager Education and Training Requirements

Hospital Facilities Managers typically have a bachelor’s degree in facilities management, business, engineering, or a related field.

They are expected to understand various aspects of managing a healthcare institution, including safety regulations, sanitation, and medical equipment maintenance.

Courses in project management, business and finance, healthcare law and regulations, risk management, and healthcare systems would be beneficial.

Depending on the size and complexity of the hospital, a master’s degree in health administration, business administration, or facilities management may be required.

Certification is not mandatory but certainly desirable.

Certifications such as Certified Healthcare Facility Manager (CHFM) or Certified Health Care Environmental Services Professional (CHESP) can enhance job prospects and demonstrate a commitment to the profession.

On-the-job training is also crucial.

Hospital Facilities Managers should have relevant work experience, possibly in a lower-level management or supervisory role within a healthcare facility.

Continuing education is important in this role, as regulations, technology, and healthcare best practices constantly evolve.

Therefore, Hospital Facilities Managers are often expected to attend workshops, seminars, and other training programs to stay updated.

 

Hospital Facilities Manager Salary Expectations

A Hospital Facilities Manager earns an average salary of $96,127 (USD) per year.

The actual earnings may fluctuate depending on factors such as years of experience, the size and location of the hospital, and the complexity of the responsibilities associated with the role.

 

Hospital Facilities Manager Job Description FAQs

What skills does a Hospital Facilities Manager need?

Hospital Facilities Managers need excellent organizational and managerial skills, as they are responsible for overseeing the functionality, safety, and efficiency of the hospital’s physical environment.

They should also have a solid understanding of healthcare regulations and standards.

Technical skills related to building maintenance, security systems, and environmental controls are also necessary.

Communication skills are also important as they interact with hospital staff, patients, and vendors.

 

Do Hospital Facilities Managers need a degree?

While not always required, a bachelor’s degree in health administration, business administration, or a related field is often preferred for Hospital Facilities Manager positions.

Some positions may also require certification or licensure in facility management or a related field.

Experience in facility management, particularly in a healthcare setting, is also highly valued.

 

What should you look for in a Hospital Facilities Manager resume?

When reviewing a Hospital Facilities Manager’s resume, look for prior experience in healthcare facility management or a related field.

Evidence of project management experience, particularly in managing facility upgrades or expansions, is also beneficial.

Training or certification in facilities management, health administration, or a related field can also be a plus.

It’s also important to look for evidence of strong leadership, communication, and problem-solving skills.

 

What qualities make a good Hospital Facilities Manager?

A good Hospital Facilities Manager is proactive and can anticipate issues before they arise.

They are also adept at problem-solving and can quickly come up with solutions when issues do occur.

They have strong leadership and communication skills, which allow them to effectively manage their team and communicate with hospital staff, patients, and vendors.

They are also detail-oriented and are committed to maintaining a clean, safe, and efficient hospital environment.

 

Is it difficult to hire a Hospital Facilities Manager?

Hiring a Hospital Facilities Manager can be challenging due to the specific combination of skills and experience required for the role.

It’s important to find a candidate who not only has the necessary technical skills but also understands the unique challenges of managing a healthcare facility.

This can require a comprehensive and targeted recruitment strategy, but it’s critical to find the right person to ensure the smooth operation of the hospital.

 

Conclusion

And there you have it.

Today, we’ve given you an inside look at what it really means to be a hospital facilities manager.

And guess what?

It’s not just about managing buildings and equipment.

It’s about creating a safe, efficient, and comfortable healthcare environment, one task at a time.

With our handy hospital facilities manager job description template and real-world examples, you’re ready to make your next career move.

But why stop there?

Go further with our job description generator. It’s your stepping stone to crafting precision job listings or honing your resume to perfection.

Remember:

Every task you manage contributes to the bigger picture.

Let’s shape the future of healthcare. Together.

How to Become a Hospital Facilities Manager (Complete Guide)

Economic Immortals: Careers That Survive Any Financial Crisis

Unexpected Careers: Unusual Jobs That Surprise and Delight

Where Danger Meets Paycheck: The Reality of Hazardous Jobs

The Paycheck Shock: Uncovering the Truth Behind America’s Least Paying Jobs!