How to Become a Building Maintenance Supervisor (From Handyman to Head Honcho)

If you’ve ever aspired to supervise building maintenance and wondered what it takes to become a Building Maintenance Supervisor, you’re in the right place.

In this guide, we’ll walk you through the EXACT steps you need to take to kickstart your career as a Building Maintenance Supervisor. We’ll discuss:

• The skills you need.
• The education that can provide a strong foundation.
• How to secure your first job as a Building Maintenance Supervisor.

So, whether you’re a novice in the field or an experienced professional looking to climb the ladder, stay tuned.

We’re about to unravel the roadmap to becoming a Building Maintenance Supervisor.

Let’s get started!

Steps to Become a Building Maintenance Supervisor

 

Step 1: Understand the Role and Responsibilities

The first step to becoming a Building Maintenance Supervisor is to understand the role and its responsibilities.

A Building Maintenance Supervisor oversees the upkeep and repair of facilities and equipment within a building or complex.

Responsibilities can include the management of cleaning, security, and catering services.

They also oversee the work of maintenance workers and custodians, ensuring that the building remains in safe and operable condition.

Additionally, they are tasked with planning and implementing preventive maintenance programs and safety policies.

In case of an equipment failure or building issue, they are responsible for diagnosing the problem and arranging for repairs.

This involves coordinating with contractors, ensuring compliance with safety regulations, and tracking maintenance budgets.

It’s also critical for a Building Maintenance Supervisor to possess a working knowledge of electrical, plumbing, and HVAC systems.

Strong communication, leadership, and problem-solving skills are also crucial in this role.

Understanding these duties and responsibilities is a fundamental part of deciding to pursue this career.

This step allows you to evaluate if you have the interest and ability to perform these tasks and meet the requirements of the role.

If you find these tasks appealing, this may be an excellent career choice for you.

 

Step 2: Get a High School Diploma or Equivalent

In order to start your journey towards becoming a Building Maintenance Supervisor, you should complete your high school diploma or equivalent such as a GED.

This is a basic educational requirement for most entry-level positions in building maintenance.

While you’re in high school, take advantage of courses that can give you a strong foundation in skills that will be helpful in this career, such as mathematics, physics, and shop classes.

Other useful courses might include subjects like electrical and mechanical systems, carpentry, or even drafting.

Also, consider participating in vocational training programs if available.

These programs often provide hands-on learning opportunities, allowing you to get practical experience with the tasks and equipment you’ll likely encounter in a building maintenance role.

Remember, the knowledge and skills you gain in high school can lay a strong foundation for your further training and career in building maintenance.

It will also prepare you for any further education or certification you may need to become a Building Maintenance Supervisor.

 

Step 3: Gain Experience in Building Maintenance or Related Field

In order to become a Building Maintenance Supervisor, hands-on experience is crucial.

You should start by seeking opportunities to work in the building maintenance sector or a related field.

This could involve working as a maintenance worker, electrician, plumber, or any other similar role.

Through these jobs, you’ll acquire firsthand knowledge about the maintenance of various systems like electrical, plumbing, HVAC, and others that are essential for building operations.

This experience will help you understand the breadth of tasks you might manage as a supervisor, from routine maintenance and repair to emergency problem solving.

It will also give you a chance to work with a variety of tools and equipment, understand safety protocols and regulations, and learn to diagnose and resolve facility issues.

It’s also important during this step to start developing your leadership and management skills.

Even if you’re not in a supervisory role, taking the initiative to lead projects or mentor newer employees can demonstrate your readiness for more responsibility.

Remember that a Building Maintenance Supervisor is not just an expert in the trade but also someone who can guide, train and manage a team of workers.

Experience in the field is often a critical factor for employers when hiring for a supervisory role, so the more knowledge and experience you gain, the better your chances of advancing in this career.

 

Step 4: Learn Technical Skills and Building Codes

To excel as a Building Maintenance Supervisor, you should gain proficiency in various technical skills and be familiar with the essential building codes.

Technical skills like plumbing, electrical systems, heating and cooling systems, and general repair are crucial in this role.

You can obtain these skills through vocational training or apprenticeships, which provide hands-on experience and learning.

Building codes knowledge is also crucial as they dictate the standards for construction, maintenance, and safety of buildings.

Understanding these codes can help ensure that all maintenance and repair work complies with local, state, or national guidelines.

You can learn about these codes by taking classes from community colleges or online platforms offering courses about building codes and regulations.

Also, consider earning certifications like Certified Maintenance Supervisor (CMS), which can make you more attractive to potential employers.

These certifications validate your technical skills and show your understanding of the latest industry standards and practices.

Remember, the more you know and can do, the more valuable you’ll be as a Building Maintenance Supervisor.

Constant learning and skill improvement should be a significant part of your career journey.

 

Step 5: Pursue Relevant Certifications

As you climb up the ladder in the building maintenance field, consider earning relevant certifications to boost your expertise and credibility.

Certain certifications such as the Certified Maintenance and Reliability Professional (CMRP) issued by the Society for Maintenance and Reliability Professionals, or the Facility Management Professional (FMP) and Certified Facility Manager (CFM) issued by the International Facility Management Association (IFMA) are highly respected in the industry.

These certifications showcase your understanding of the complexity of facility management and your ability to increase efficiency and manage costs.

They involve a comprehensive test of the skills and knowledge necessary for a building maintenance supervisor such as operational maintenance, technology, risk management, and leadership.

Remember, each certification requires a certain level of work experience and education, and you will need to maintain the certification through continuing education.

By obtaining these certifications, you are likely to increase your employability and earning potential.

They also show that you are committed to your profession and are willing to stay updated with new methods and technologies.

 

Step 6: Develop Leadership and Communication Skills

As you progress in your career, it’s crucial to enhance your leadership and communication skills, considering the supervisory nature of the Building Maintenance Supervisor role.

You will be responsible for directing and overseeing a team of maintenance staff, ensuring that all tasks are completed efficiently and effectively.

Strong leadership skills can help you inspire and motivate your team, leading to better performance and increased productivity.

Good communication skills are also essential in this role.

You must be able to clearly convey expectations, instructions, and feedback to your team.

Additionally, you will often be the main point of contact for other departments, vendors, and management.

Therefore, being able to communicate effectively with diverse groups of people is vital.

You can improve these skills through various methods such as attending workshops and seminars, participating in leadership development programs, or through on-the-job training.

You could also consider mentoring under a seasoned supervisor to gain practical insights into effective leadership and communication in the field.

Additionally, always be open to feedback and continuously strive to improve upon these skills, as they will play a significant role in your success as a Building Maintenance Supervisor.

 

Step 7: Obtain a Position as a Maintenance Technician or Worker

Before you can step into a role as a Building Maintenance Supervisor, gaining practical experience in maintenance is crucial.

Therefore, you should aim to secure a job as a Maintenance Technician or Worker first.

This will allow you to learn the ropes of building maintenance and familiarize yourself with the daily tasks and challenges associated with the role.

As a Maintenance Technician or Worker, you will likely be responsible for performing regular inspections, identifying and repairing faults in equipment and structures, and ensuring that all safety regulations are strictly adhered to.

You will also gain experience with tools, machinery, and methods that are commonplace in the industry.

During this time, focus on developing your problem-solving skills, attention to detail, and hands-on technical knowledge.

Excellent communication and interpersonal skills are also invaluable, as building maintenance often involves coordinating with different departments and working as part of a team.

Remember, the experiences and skills you gain as a Maintenance Technician or Worker will not only bolster your resume but also prepare you for the supervisory role that you aspire to.

Be sure to take advantage of any opportunities for further training or certifications offered by your employer, as this can also increase your chances of advancing to a supervisory position.

 

Step 8: Gain Experience in Supervisory Roles

As you have been working in the building maintenance field, it’s crucial to seek out opportunities to serve in a supervisory role to step into the Building Maintenance Supervisor position.

This could be in the form of a team lead or a similar role that allows you to manage a small team, handle work delegation, and assist in conflict resolution.

You should actively communicate with your managers about your career goals and express your interest in taking on more responsibility.

This will often lead to you being considered for supervisory tasks and roles, even if on a temporary or project basis.

On-the-job experience in a managerial role will provide you with a better understanding of the skills required, such as leadership, communication, problem-solving, and decision-making.

You’ll learn how to plan and coordinate work schedules, handle personnel issues, and ensure the safety and efficiency of your team.

In some cases, you may need to switch companies to gain this experience if your current employer does not have any supervisory roles available.

If this is the case, look for job postings that highlight supervisory or team lead roles within the building maintenance industry.

Acquiring experience as a supervisor and refining these skills will not only boost your resume but will prepare you for the demanding role of a Building Maintenance Supervisor.

 

Step 9: Stay Current with Industry Trends and Technologies

As a Building Maintenance Supervisor, it is crucial to stay abreast of current trends and technologies in the building maintenance and facilities management industry.

This includes understanding the latest in building materials and techniques, safety procedures, energy efficiency methods, and advances in automation and other digital technologies used in building management systems.

One way to stay current is by attending industry seminars, trade shows, and continuing education programs.

These events can provide you with opportunities to learn about new products, methods, and technologies, as well as to network with other professionals in the industry.

Online resources, such as industry blogs, forums, and webinars, are also valuable tools for keeping up-to-date with industry developments.

Trade publications and industry-specific websites often feature articles on the latest trends and technologies, providing insights and practical advice on how these can be applied in your role as a building maintenance supervisor.

In addition, enrolling in training or certification courses can ensure you’re updated with the latest industry standards and best practices.

There are many certifications available related to building maintenance and facilities management, such as the Certified Facility Manager (CFM) or the Facility Management Professional (FMP) certifications.

Lastly, staying updated with the latest building codes and regulations is crucial, as these often change in response to new technologies and industry trends.

Understanding these changes can help you ensure that your facilities are compliant, safe, and efficient.

 

Step 10: Apply for Building Maintenance Supervisor Positions

After gaining necessary experience and relevant certifications, it’s time to start applying for the role of Building Maintenance Supervisor.

Job openings can be found on various job posting websites, company’s career webpages, and through networking in the industry.

Craft a professional resume highlighting your maintenance experience, technical skills, managerial abilities, and certifications.

Remember to include your expertise in specific areas like electrical systems, plumbing, carpentry, HVAC and more.

It’s also beneficial to highlight any experience in team management and project coordination, as these are key skills needed in a supervisory role.

When applying, make sure you tailor your cover letter for each application.

Mention the company’s name and how your skills could benefit them specifically.

Demonstrate your understanding of the responsibilities of a Building Maintenance Supervisor and how your past experience makes you a suitable candidate.

Once applications are sent, prepare for interviews by brushing up on your technical knowledge, reviewing standard practices in building maintenance, and thinking of examples where you’ve successfully managed a team or a project.

Be prepared to answer scenario-based questions that assess your problem-solving skills and ability to handle complex maintenance issues.

Even if you don’t succeed at first, do not get discouraged.

The job application process can be competitive and may take time.

Keep improving your skills and stay updated with the latest trends in building maintenance and management.

 

Building Maintenance Supervisor Roles and Responsibilities

A Building Maintenance Supervisor ensures that the facility is operating as it should on a daily basis by dealing with repairs, implementing safety measures, and responding to emergencies promptly.

They manage a team of maintenance workers and delegate tasks to ensure the building is in good condition.

They have the following roles and responsibilities:

 

Maintenance Management

• Supervise and coordinate the activities of the maintenance team.
• Ensure timely repair and maintenance of facilities and equipment.
• Perform hands-on maintenance tasks when necessary.

 

Problem Solving

• Analyze complex technical problems and propose solutions.
• Investigate and troubleshoot building and maintenance issues.
• Coordinate repairs and preventative maintenance to minimize downtime.

 

Safety and Compliance

• Implement safety measures and procedures.
• Ensure compliance with local building codes and regulations.
• Arrange for regular inspection and maintenance of systems to ensure standards are met.

 

Inventory Management

• Oversee inventory of maintenance supplies and tools.
• Ensure equipment and tools are maintained and in good working order.
• Procure materials and supplies as required.

 

Personnel Management

• Train and guide maintenance staff.
• Delegate tasks and assignments to team members.
• Evaluate performance and provide feedback to team members.

 

Emergency Response

• Respond promptly to emergency situations.
• Coordinate with emergency services if required.
• Ensure all safety measures are in place to prevent accidents.

 

Vendor Management

• Coordinate with vendors for outsourced maintenance tasks.
• Negotiate contracts with service providers in line with the budget.
• Ensure vendor compliance with safety and quality standards.

 

Budgeting and Cost Control

• Prepare and manage maintenance budget.
• Monitor expenses and implement cost-saving measures.
• Provide estimates for repairs and improvements.

 

Project Management

• Manage maintenance projects and ensure they are completed on time and within budget.
• Coordinate with other departments for maintenance-related projects.

 

Communication

• Communicate maintenance schedules and plans to relevant stakeholders.
• Report on maintenance issues and progress.

 

Continuous Improvement

• Keep up to date with the latest maintenance techniques and best practices.
• Implement improvements to maintenance processes and procedures.

 

What Does a Building Maintenance Supervisor Do?

Building Maintenance Supervisors are key personnel in organizations that own or lease physical structures such as offices, commercial buildings, factories, schools, hospitals, or residential complexes.

Their primary responsibility is to ensure the functionality, comfort, safety, and efficiency of these buildings by overseeing and coordinating the maintenance activities and teams.

A Building Maintenance Supervisor is often in charge of conducting regular checks and inspections to ascertain the status of the building’s infrastructure such as HVAC systems, electrical systems, plumbing, and other utilities.

They identify any repair or maintenance needs, and schedule preventive or remedial maintenance accordingly.

They also supervise maintenance staff and contractors, provide them with necessary training, and ensure that all maintenance work is carried out in accordance with the set standards and within the designated time frames.

Additionally, they are responsible for managing the maintenance budget, and may also be involved in procurement of equipment and materials, and negotiation with vendors and contractors.

Another crucial role of a Building Maintenance Supervisor is to ensure compliance with health and safety regulations, and to implement policies and procedures that minimize the risk of accidents or damage.

In the event of any emergencies or unexpected incidents, they are responsible for coordinating the response, organizing necessary repairs, and minimizing downtime.

 

Essential Building Maintenance Supervisor Skills

• Leadership: A building maintenance supervisor must effectively manage and lead a team of workers. They need to delegate tasks, resolve conflicts, motivate staff, and ensure all members are working productively.
• Technical Knowledge: They should have a good understanding of various technical aspects, including electrical systems, plumbing, HVAC systems, and general building repairs. This will allow them to diagnose issues, suggest improvements, and supervise the work being done.
• Problem-Solving: Maintenance supervisors often face unexpected issues or breakdowns. They must quickly identify problems, evaluate possible solutions, and choose the most effective course of action.
• Safety Management: Understanding and enforcing safety regulations is key to avoid accidents and ensure the well-being of the team. They should be familiar with OSHA regulations and other relevant safety standards.
• Communication: They must effectively communicate with team members, property management, and occasionally with tenants. Clear communication ensures everyone is informed about ongoing work, maintenance schedules, and any potential disruptions.
• Project Management: Supervisors often oversee multiple projects at once. Strong project management skills help ensure tasks are completed on time and within budget, while maintaining quality standards.
• Computer Literacy: Familiarity with maintenance management software, spreadsheets, and email is important. Such tools are used for scheduling, inventory management, reporting, and other administrative tasks.
• Physical Stamina: The job can be physically demanding, involving lifting heavy objects, climbing ladders, or standing for long periods. Good physical condition is important to handle these tasks.
• Time Management: Maintenance supervisors need to prioritize tasks based on urgency and importance. Effective time management helps ensure urgent repairs are handled promptly, while routine maintenance is not neglected.
• Customer Service: They often interact with tenants or property owners. Maintaining a professional demeanor, responding to concerns, and ensuring satisfaction with the maintenance work is crucial for good relations.
• Training and Development: Supervisors are often responsible for onboarding new team members and providing them with necessary training. They may also need to identify areas for team skill development and arrange appropriate training.

 

Building Maintenance Supervisor Career Path Progression

The Foundation: Junior Maintenance Worker

The journey typically starts as a Junior Maintenance Worker.

At this stage, you are primarily focused on learning and applying the basics of maintenance work.

Your duties may include performing routine maintenance tasks, assisting in repair projects, and observing safety protocols.

Here are a few tips for success in this role:

1. Learn Continuously: Stay updated with the latest maintenance techniques and tools.
2. Seek Mentorship: Always ask for guidance from senior colleagues and supervisors.
3. Work Ethic: Show enthusiasm and diligence in performing your assigned tasks.

 

The Ascent: Maintenance Technician

With enough experience and skill, you can move on to the role of a Maintenance Technician.

In this position, you’ll handle more complex repair and maintenance tasks, supervise junior workers, and assist in planning maintenance schedules.

Here’s how to thrive at this stage:

1. Problem Solving: Strengthen your problem-solving abilities by handling challenging repair and maintenance situations.
2. Collaboration: Cooperate with team members and communicate effectively with other departments.
3. Efficiency: Strive to improve efficiency in maintenance operations, reducing downtime and costs.

 

Reaching New Heights: Building Maintenance Supervisor

The next step in your career ladder is the Building Maintenance Supervisor position.

At this level, you are responsible for managing the entire maintenance team, planning maintenance schedules, and ensuring the safety and cleanliness of the building.

To excel as a Building Maintenance Supervisor:

1. Leadership: Show strong leadership skills by effectively managing your team and ensuring efficient workflow.
2. Strategic Planning: Develop and implement maintenance plans that ensure the longevity of the building and its utilities.
3. Compliance: Ensure compliance with all relevant regulations and safety standards.

 

Beyond the Horizon: Maintenance Manager and Beyond

As you continue to progress, you might become a Maintenance Manager, Property Manager, or even a Facility Manager.

These roles involve broader responsibilities, strategic decision-making, and managing multiple facilities or properties.

Here’s what to focus on:

1. Operational Leadership: Oversee maintenance operations across multiple locations, if applicable.
2. Management Skills: Develop strong leadership and communication skills to effectively manage large teams and liaise with stakeholders.
3. Strategic Planning: Plan and implement long-term strategic goals for property maintenance and improvement.

 

Pinnacle of Success: Director of Facilities

At the peak of the building maintenance career ladder, you might find roles such as Director of Facilities.

In this position, you would be responsible for overseeing all facilities within an organization, setting strategic goals, making key decisions, and leading large teams to maintain and enhance the organization’s physical assets.

 

Building Maintenance Supervisor Salary

Entry-Level Building Maintenance Supervisor

• Median Salary: $30,000 – $40,000 per year
• Entry-level building maintenance supervisors typically have 0-2 years of experience and may hold a vocational diploma or an associate degree in facility management or a related field.

 

Mid-Level Building Maintenance Supervisor

• Median Salary: $40,000 – $60,000 per year
• Mid-level supervisors have 2-5 years of experience and often take on more complex responsibilities in building maintenance including managing teams and overseeing multiple facilities.

 

Senior Building Maintenance Supervisor

• Median Salary: $60,000 – $80,000 per year
• Senior building maintenance supervisors possess 5+ years of experience and are responsible for the overall maintenance and repairs of a building. They often manage larger teams and handle high-level administrative tasks.

 

Facilities Manager / Director of Facilities

• Median Salary: $80,000 – $120,000+ per year
• These roles require significant experience and often involve overseeing the functioning and maintenance of all the facilities in an organization, including managing budgets, ensuring safety regulations, and coordinating with external vendors.

 

Chief Facilities Officer

• Median Salary: $120,000 – $200,000+ per year
• These high-level positions require extensive experience, a deep understanding of facilities management, and often involve setting strategies for the entire building infrastructure of a company.

 

Building Maintenance Supervisor Work Environment

Building Maintenance Supervisors are typically employed by property management companies, hotels, schools, hospitals, office buildings and residential complexes.

Their work environment is often a mix of office-based administrative tasks and hands-on maintenance work, which can be physically demanding.

Building Maintenance Supervisors may have to work in a variety of environments such as boiler rooms, rooftops, and basements, depending on the specific maintenance tasks required.

They may also be required to be on call for emergencies, which can result in working outside of regular hours.

With enough experience and proven skills, a Building Maintenance Supervisor may progress to overseeing maintenance of multiple properties or large facilities, or even establish their own property management firm.

 

FAQs About Becoming a Building Maintenance Supervisor

What is needed to become a building maintenance supervisor?

To become a building maintenance supervisor, you typically need prior experience in maintenance or a related field, along with knowledge of building systems, such as plumbing, electrical, and HVAC systems.

Most positions require a high school diploma, but additional coursework or a degree in facility management, engineering, or a related field can be advantageous.

Leadership skills are also crucial since you’ll be overseeing a team of maintenance workers.

Other important skills include problem-solving abilities, communication skills, physical stamina, and familiarity with safety procedures and regulations.

 

How long does it take to become a building maintenance supervisor?

The time to become a building maintenance supervisor can greatly vary depending on one’s prior experience in the maintenance field.

Generally, it involves several years (often 5-10 years) of experience in maintenance or a related field.

Some individuals may progress faster by taking on additional responsibilities in their current roles or by pursuing further education or certification in areas like facility management or building systems.

 

Can I become a building maintenance supervisor without a degree?

Yes, it is possible to become a building maintenance supervisor without a degree.

Most positions require a high school diploma and prioritize experience in building maintenance and leadership.

However, pursuing additional education or certification in facility management, building systems, or a related field can provide an edge in the job market and may open up opportunities for advancement.

 

Is being a building maintenance supervisor a stressful job?

Being a building maintenance supervisor can be stressful at times, as it often involves managing emergencies, coordinating teams, and dealing with unexpected issues related to the building or facility.

However, the level of stress can vary depending on the size and nature of the facility, the team’s skills, and the supervisor’s own stress management skills.

Many building maintenance supervisors find the work rewarding and enjoy the challenges and problem-solving aspects of the role.

 

What are the prospects for building maintenance supervisors in the next decade?

The prospects for building maintenance supervisors are stable for the next decade.

As long as there are buildings and facilities, there will be a need for skilled professionals to oversee their maintenance.

Additionally, advancements in building technologies may create new opportunities for those with up-to-date training and knowledge.

The Bureau of Labor Statistics anticipates steady job growth in this field.

 

Conclusion

There you have it.

Setting out on the path to becoming a Building Maintenance Supervisor is certainly no walk in the park, but it’s certainly a rewarding journey.

Equipped with the right set of skills, education, and unwavering determination, you’re well on your way to making a substantial impact in the construction and maintenance industry.

Keep in mind, the journey may be tough, but the prospects are boundless. Your expertise could lead to innovations that revolutionize how buildings are maintained and managed, improving the quality of living and working spaces.

So, take that initial stride. Immerse yourself in learning. Connect with professionals in your field. And most importantly, never stop honing your craft.

Because the world is waiting for what you can build.

If you’re seeking personalized guidance on starting or advancing your career as a Building Maintenance Supervisor, check out our AI Career Path Advisor.

This complimentary tool is engineered to offer bespoke advice and resources to help you navigate your career path effectively.

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