How to Become an Archivist (Guarding Time’s Precious Gems!)
If you’ve ever been fascinated by the preservation of historical records or wondered what it takes to become an archivist, you’ve come to the right place.
In this guide, we’ll explore the EXACT steps you need to take to launch your career as an archivist. We’ll discuss:
- The skills you need.
- The education and qualifications required.
- How to secure a job in the field of archival science.
So, whether you’re a history enthusiast or an individual with a keen interest in preservation and organization, stay tuned.
We’re about to unfold the roadmap to becoming an archivist.
Let’s embark on this journey!
Steps to Become an Archivist
Step 1: Understand the Role of an Archivist
Before you begin your journey towards becoming an archivist, it’s important to clearly understand the role and responsibilities of an archivist.
Archivists are responsible for the provision, care, and management of historical documents, artifacts, and other records that have long-term value.
These records can include letters, photos, maps, films, and computer files.
Archivists work for a variety of institutions including museums, historical societies, governments, universities, and corporations.
They may conduct research, authenticate and appraise historical documents and archival materials, and organize and classify archival records to make them accessible to users.
In addition, archivists also create and manage systems to catalog and preserve digital archives.
They provide assistance to researchers, help with exhibits and displays, and may give presentations about their collections.
Understanding the role of an archivist will help you determine if this career path aligns with your interests and skills.
It will also guide you in choosing the appropriate educational path and work experience opportunities to become a successful archivist.
Step 2: Pursue a Bachelor’s Degree in a Relevant Field
Pursuing a Bachelor’s Degree in a relevant field is crucial for those who want to become an Archivist.
Many archivists have degrees in history, library science, or a related field.
These programs provide you with a foundational understanding of the historical context and research methods you’ll need in your career.
During your Bachelor’s program, you should focus on courses that delve into archival science, collection management, preservation techniques, and cataloguing.
This will help you gain the necessary knowledge for organizing, preserving and providing access to historical documents and materials.
You can also choose to participate in internships at local museums, libraries, or archives.
These internships will give you practical experience and a glimpse into the day-to-day work of an archivist, which can be invaluable as you move forward in your career.
Upon completion of your Bachelor’s degree, it would be wise to consider further studies in archival science at the Master’s level for better job prospects and career advancement.
Some archivist positions require a Master’s degree in history, library science, archival science, or records management.
Remember, your educational journey to becoming an archivist is not just about obtaining a degree, but about gaining the skills and knowledge necessary for preserving history.
Step 3: Gain Experience with Historical Materials
Gaining hands-on experience with historical materials is a crucial step in becoming an archivist.
This step involves volunteering, interning or working in places like local history museums, libraries, or community organizations that hold historical records.
The nature of these materials could range from manuscripts, photographs, maps, films, and digital records.
Working with these materials will give you a practical understanding of archival theory, including how to handle, store, and preserve different types of documents.
You will also learn about cataloguing and describing items in a collection, which will help people who want to use the archives to find information.
Additionally, this experience will familiarize you with the ethical issues involved in preserving and providing access to historical materials.
It will also allow you to interact with professional archivists, who can give you valuable insights into the field and may be able to guide your career path.
You could also consider joining professional organizations and participating in their activities.
This will help you stay current with the latest trends in the field, network with other professionals, and potentially find job opportunities.
Remember, hands-on experience is often just as important as academic credentials in this field.
Therefore, you should start seeking these opportunities as early as possible in your career journey.
Step 4: Obtain a Master’s Degree in Archival Studies or a Related Discipline
To become an archivist, obtaining a master’s degree in archival studies or a related discipline such as library science or history is crucial.
This advanced degree gives you an in-depth understanding of the principles and techniques required for preserving, managing and providing access to historical documents and records.
When you enroll in a master’s program, you will be exposed to various areas of study, including the history of books and documents, archival science, records management, digital libraries, and the role of archives in society.
Most programs also require a thesis or final project, giving you the opportunity to apply what you’ve learned in a real-world setting.
Some archivists choose to continue their education by pursuing a doctorate in their specific area of interest.
This can be particularly beneficial if you wish to work in an academic setting or aim to become a leading expert in a specific aspect of archival science.
As you progress through your master’s program, consider internships or part-time jobs in libraries, museums, or historical societies.
This not only provides practical experience, but also helps you build a professional network which can be instrumental in finding a job after graduation.
Remember, the goal of obtaining a master’s degree in this field is to equip you with the necessary skills to preserve and interpret the historical record for future generations.
Step 5: Develop Technical Skills
As an aspiring archivist, it’s crucial to develop technical skills, specifically in areas like database management, digital preservation and digital archiving.
These skills will allow you to handle, sort, classify, and preserve various types of records and documents effectively.
Given the rapid advancements in technology, the archiving profession has evolved tremendously.
Today, many archives are in digital formats and stored in databases.
Therefore, knowledge in database management systems like SQL can be beneficial.
Digital preservation, which involves preserving digital versions of artifacts, documents, and other forms of media, is another essential skill.
You might need to digitize physical records or maintain existing digital records, which requires understanding various digitization techniques and formats.
Finally, proficiency in digital archiving is critical as it involves the long-term preservation of digital data.
You must be familiar with the latest software and systems used for digital archiving.
While many of these skills can be learned on the job, consider taking specific courses or certifications to enhance your technical skills.
Stay updated with the latest trends and technologies in the field of archival science.
This will make you more competitive and effective in your role as an archivist.
Step 6: Complete an Internship or Volunteer at Archival Repositories
Gaining practical experience in the field of archival science is a critical step in your journey to becoming an archivist.
This can be achieved by completing an internship or volunteering at archival repositories such as museums, libraries, historical societies, or governmental agencies.
Internships provide hands-on experience in cataloging, preserving, and retrieving records.
They offer an opportunity to work alongside seasoned archivists, learn archival management systems, and understand the day-to-day operations of an archive.
Some internships might be paid, while others may offer academic credit.
Volunteering at an archival repository can also provide valuable experience.
Although it may not be a paid position, the practical skills and knowledge you gain can be pivotal in securing future employment as an archivist.
During your internship or volunteer experience, you’ll gain a deeper understanding of archival standards and procedures, digital preservation techniques, and the ethical considerations of handling historical documents.
You’ll also develop a familiarity with archival software and technology, which is increasingly important as more archives move towards digital formats.
Remember, these experiences not only provide you with practical skills but also help you to network with professionals in the field and could potentially lead to job opportunities upon graduation.
Step 7: Build a Professional Network
Building a robust professional network is a crucial step in advancing your career as an Archivist.
Start by joining professional organizations such as the Society of American Archivists, the Association of Canadian Archivists, or other regional or international bodies relevant to your specific focus area.
These organizations often offer opportunities for networking, professional development and staying updated with trends in the field.
Attending conferences and seminars is another excellent way to meet other professionals in your field.
These events often provide opportunities for learning new strategies, discussing the latest developments, and making connections with both peers and potential mentors.
Do not underestimate the power of online networking.
Platforms like LinkedIn can be useful for connecting with other archivists worldwide.
Engage in discussions, share your knowledge, and contribute to online communities to increase your visibility in the field.
Additionally, consider volunteering at museums, historical societies, or libraries.
Not only does this provide you with valuable hands-on experience, but it also helps you make connections in the industry that may lead to job opportunities.
Finally, remember that networking is not just about taking; it’s about giving as well.
Be sure to offer your help when others need it, share your expertise, and show genuine interest in other people’s work.
This will make you a valued member of your professional community and increase the chances that others will want to help you in return.
Step 8: Gain Professional Experience
After completing your education, it is crucial to gain real-world experience in the field of archiving.
Many archival roles require at least a couple of years of work experience, so obtaining internships or entry-level positions in libraries, museums, or historical societies can be highly beneficial.
These practical experiences will allow you to understand the daily operations of an archival institution, handle historical documents and materials, and learn how to use databases and archival software.
It will also offer you a chance to apply the theoretical knowledge you’ve gained from your degree, such as cataloging methods, preservation techniques, and digitization processes.
Additionally, this step will also give you insights into the specific area of archiving you may want to specialize in, like digital archiving, records management or special collections.
Remember, the more experience you gain, the more attractive you will be to potential employers.
This is also an excellent opportunity to build a professional network that can assist you in your future career advancement.
Lastly, you might consider seeking certification from organizations like the Academy of Certified Archivists, which can further enhance your credentials and improve your career prospects.
Step 9: Get Certified by a Recognized Archival Organization
As you progress in your career as an archivist, it is a good idea to get certified by a recognized archival organization.
The Academy of Certified Archivists, for example, provides a Certified Archivist (CA) credential.
This credential not only validates your knowledge and skills, but it also increases your professional standing and may open up more job opportunities.
To become a Certified Archivist, you need to pass an examination that tests your understanding of archival work.
The exam covers various areas such as appraisal and acquisitions, arrangement and description, reference and access, preservation and protection, outreach and advocacy, and ethics and values.
Continuing education is also a significant part of maintaining your certification.
Archivists are expected to stay up-to-date with the latest techniques and advancements in the field.
To recertify, you are required to earn a certain number of Archival Recertification Credits (ARCs) through professional activities, education, and service.
Remember, while certification is not always a requirement for employment, it can definitely give you an edge over other candidates and increase your professional credibility.
It is a clear indication of your commitment and dedication to your profession.
Step 10: Continue Professional Development
As an archivist, it’s important that you stay up-to-date with advancements in technology and cataloging practices.
Participating in ongoing professional development activities is a crucial step in maintaining your skills and knowledge in the field.
This could be in the form of attending workshops, seminars, or conferences, enrolling in online courses, or obtaining further certifications.
Joining professional organizations such as the Society of American Archivists or the International Council on Archives can provide access to resources and networking opportunities.
These organizations often offer training programs and host events that help archivists keep their knowledge current.
Finally, consider contributing to archival research or presenting at industry conferences.
This not only gives you a chance to stay on top of the latest trends and practices, but also positions you as an expert in your field.
Remember, the field of archival science is always evolving, and you must continually adapt and enhance your skills as an archivist.
Step 11: Apply for Archivist Positions
Once you have completed your academic training and gained some relevant work experience, you’re ready to apply for archivist positions.
Start by researching job openings in institutions like museums, libraries, universities, government agencies, non-profit organizations, and even large corporations.
Each of these settings require archivists for different purposes, so understanding the specific needs of each institution can help you tailor your application.
When applying for a job, ensure your resume and cover letter are updated and tailored to each role.
Highlight your relevant coursework, internships, and any other experience related to the job.
Emphasize your skills in preserving, cataloging, and accessing various types of historical items.
Don’t forget to mention your proficiency in using archival software, as these are often required in modern archival work.
Consider joining professional organizations such as the Society of American Archivists or the International Council on Archives.
These organizations often have job boards and provide networking opportunities.
It’s also beneficial to attend conferences and workshops related to archival science to meet other professionals in the field, learn about the latest trends, and perhaps find out about job opportunities.
Remember, the job application process can be competitive, so it’s essential to continually improve your skills, gain as much experience as possible, and network within the field.
Lastly, do not get disheartened if you do not get a job immediately.
Persistence is key in landing the desired position.
Archivist Roles and Responsibilities
Archivists are responsible for the provision, care and management of permanent collections of information that are intended to preserve the past and allow others to discover it.
They work with written records, websites, photographs, maps, films and computer records.
They have the following roles and responsibilities:
Collection Management
- Appraise, sort, catalog and preserve records and valuable items.
- Manage the acquisition and disposal of collections.
- Maintain the archival storage environment.
Research and Authentication
- Conduct research to authenticate records and artifacts.
- Help researchers access the archives.
- Validate and classify archival materials based on their historical significance.
Exhibition and Display
- Plan and manage exhibitions and displays.
- Coordinate educational and public outreach programs.
Preservation and Conservation
- Preserve records for future generations in a manner that maintains their context and reliability.
- Implement measures to prevent loss, damage, or destruction of collections.
Documentation
- Create finding aids, guides and indexes to help people understand and navigate collections.
- Document the provenance and condition of the collections.
Advisory
- Advise on the management and preservation of records.
- Provide specialist advice and guidance to internal and external users.
Digital Archiving
- Preserve digital records and ensure their long-term accessibility.
- Convert traditional media, like paper records, into digital formats for preservation.
Collaboration
- Work closely with other professionals such as conservators, record managers, and historians.
Training and Education
- Train and supervise archival assistants and volunteers.
- Educate visitors and users about the importance and use of archives.
Fundraising
- Identify potential sources of funding and write grant proposals.
- Participate in fundraising activities for archive maintenance and acquisition.
Policy Development
- Develop and implement policies and standards for the management of archives.
- Ensure compliance with legislation, standards, and guidelines on records management.
Communication
- Communicate with donors, researchers, and the public.
- Present archival material in a manner that engages and informs audiences.
Continued Professional Development
- Keep up-to-date with developments in archival practice and standards.
- Participate in professional groups and attend conferences and seminars.
What Does an Archivist Do?
Archivists play a critical role in preserving important historical documents and records.
These professionals work for a variety of institutions, including government agencies, universities, museums, and corporations.
Their primary responsibility is to assess, collect, organize, preserve and provide access to important records and documents.
These items can range from letters and photographs to films and computer files.
Archivists also catalog records so that they are easily accessible to the public, researchers, and other interested parties.
This often involves creating detailed descriptions and summaries of each item, and classifying them into a system that can be easily searched and navigated.
Additionally, archivists often assist researchers in locating relevant documents and records.
They may also be involved in digitizing physical records to ensure their longevity and accessibility in the digital age.
Some archivists may specialize in a specific area, such as manuscripts, photographs, maps, or audiovisual materials.
They may also create exhibitions or presentations using the materials in their collection.
Furthermore, archivists are responsible for maintaining the physical condition of the items in their care.
This can involve tasks such as proper storage, handling, and preservation techniques to prevent damage and decay.
Finally, archivists often play a role in educating the public about the importance and value of historical documents and records, and may participate in outreach programs or public events.
Essential Archivist Skills
- Organizational Skills: Archivists deal with large volumes of information and materials. Hence, it is crucial to maintain a well-organized system that can be easily navigated and used by others.
- Detail-oriented: Archivists need to pay close attention to details to ensure the accurate cataloguing and preservation of materials, and to spot potential issues with the archived materials.
- Research Skills: Archivists need strong research skills to be able to authenticate and appraise historical documents and archival materials.
- Knowledge of Archival Science: An understanding of archival principles, practices, procedures, and terminology is essential for ensuring the proper management and preservation of the materials.
- Technological Proficiency: With the increasing digitalization of archives, archivists must be adept at using specialized archival software, databases, and digital preservation tools. Familiarity with digitization and data management is also important.
- Historical Knowledge: Archivists often work with historical documents. Therefore, a strong understanding of history, including the ability to understand historical context, is beneficial.
- Preservation Techniques: Knowledge of preservation methods and conservation techniques is essential to protect and conserve the archival materials for future generations.
- Communication: Archivists often interact with researchers, visitors, and other stakeholders. They should be able to communicate effectively and present information clearly.
- Problem-solving: Archivists may face issues such as deteriorating materials, lack of storage space, or retrieval problems. The ability to identify and provide creative solutions to these issues is crucial.
- Cataloguing: Archivists must be skilled at cataloguing, which involves accurately recording details and descriptions of archival materials to facilitate their retrieval and use.
- Physical Stamina: Working as an archivist can be physically demanding at times, with the need to lift heavy boxes or spend long periods standing or bending over.
- Understanding of Laws and Regulations: Archivists need to be aware of the laws and regulations related to privacy, copyright, and access to public records. This is necessary to ensure legal compliance in their work.
- Teamwork: Archivists often work in teams, and should be able to collaborate effectively with their peers, including sharing knowledge and contributing to team projects.
- Patience: Some tasks, like cataloguing and preserving materials, can be time-consuming and require patience.
- Critical Thinking: Archivists must be able to critically evaluate items to determine their authenticity, historical value, and relevance.
Archivist Career Path Progression
The Foundation: Entry-Level Archivist
The first step in your journey is working as an Entry-Level Archivist.
At this stage, you’ll be learning the ropes, gaining practical experience, and soaking up knowledge.
Your responsibilities might include organizing archival records, assisting with cataloging, and basic preservation tasks.
Here are some tips for success in this role:
- Learn Continuously: Keep up-to-date with the latest archiving practices and technologies.
- Seek Mentorship: Don’t hesitate to ask questions and seek guidance from senior archivists.
- Diligence: Pay attention to detail and be meticulous in your work. Archiving is all about accuracy and preservation.
The Ascent: Associate Archivist
With experience and confidence, you’ll transition into the role of an Associate Archivist.
You’ll handle more complex archiving projects, participate in archival planning, and become an integral part of the archival team.
Here’s how to thrive in this stage:
- Organizational Skills: Improve your skills in categorizing, cataloguing, and preserving archival materials.
- Collaboration: Work effectively with your team and other departments to ensure accurate archiving.
- Specialize: Consider specializing in a specific type of archiving, such as digital archives or historical records.
Reaching New Heights: Senior Archivist
The next stage in your career is the Senior Archivist position.
At this point, you’re recognized for your expertise and leadership within the team.
You may take on mentoring roles, guide archiving policies, and lead projects to success.
To excel as a Senior Archivist:
- Mentorship: Share your knowledge and help junior archivists grow.
- Strategic Planning: Think beyond the individual archive and consider the bigger picture of the organization’s archiving needs.
- Leadership: Lead by example and inspire others with your dedication and attention to detail.
Beyond the Horizon: Chief Archivist and Beyond
As your career progresses, you may move into the role of a Chief Archivist, Director of Archives, or even a Curator.
These roles involve greater responsibilities, leadership, and strategic decision-making.
Here’s what to focus on:
- Technical Leadership: Stay on top of the latest archiving technologies and best practices, and implement them in your organization.
- Management Skills: Develop strong leadership and communication skills to manage your team and coordinate with other departments effectively.
- Advocacy: Advocate for the importance of archiving within your organization and in the wider community.
Pinnacle of Success: Archival Director or Head of Archives
You may reach roles like Archival Director or Head of Archives at the highest levels of the archivist career ladder.
Here, you’ll be responsible for shaping the overall archival strategy of the organization, making critical decisions, and managing larger teams.
Archivist Salary
Entry-Level Archivist
- Median Salary: $40,000 – $55,000 per year
- Entry-level archivists typically have 0-2 years of experience, often holding a Master’s degree in Library Science, History, or a similar field. Responsibilities often include assisting in the preservation and organization of documents and other valuable materials.
Mid-Level Archivist
- Median Salary: $55,000 – $65,000 per year
- Mid-level archivists have 2-5 years of experience and typically take on more responsibilities, such as designing and implementing classification systems and advising on the conservation of materials.
Senior Archivist
- Median Salary: $65,000 – $80,000 per year
- Senior archivists have 5+ years of experience and are usually responsible for overseeing archival collections, drafting budget proposals, and supervising junior staff.
Archival Manager / Director of Archives
- Median Salary: $80,000 – $100,000+ per year
- These roles require significant experience and often involve managing all operations of the archives, including the training and supervision of staff, overseeing projects, and liaising with stakeholders.
Chief Archivist / Head of Special Collections
- Median Salary: $100,000 – $150,000+ per year
- These high-level positions require extensive experience, a deep understanding of archival principles, and often involve setting policies and strategies for the institution’s entire archival collection.
Archivist Work Environment
Archivists often work in settings where records and documents are kept, such as museums, libraries, government agencies, colleges and universities, corporations, and non-profit organizations.
Archivists typically work full time during regular business hours, but may occasionally need to work evenings or weekends for special programs or events.
Some archivists may also travel to collect, assess, or deliver documents.
Archivists spend much of their day in offices or storage areas which can be dusty and may require the use of protective clothing or equipment.
They may also spend time in meeting rooms, presenting information, or working on collaborative projects.
After gaining experience and expertise, an archivist may choose to specialize in a specific field, such as electronic records or photographic archives, or advance into a managerial or supervisory role.
FAQs About Becoming an Archivist
What is needed to become an archivist?
To become an archivist, you’ll need a strong foundation in history and a thorough understanding of archival theory and practice.
This can be achieved through a formal education such as a master’s degree in library science, history, archival science or a related field.
You will also need to have good organizational, analytical, and computer skills.
A specialization in a certain type of collection, such as manuscripts, photographs, maps, or electronic records, might be beneficial depending on the job.
Soft skills such as attention to detail, patience, and ability to work under pressure are also important in this field.
How long does it take to become an archivist?
Becoming an archivist usually requires a significant investment of time.
This includes earning a four-year bachelor’s degree and a two-year master’s degree.
Depending on the position, you may also need a few years of work experience in a related field.
Therefore, it may take around 6 to 8 years to become an archivist starting from high school graduation.
Can I become an archivist without a degree?
While it is technically possible to become an archivist without a degree, it is extremely difficult due to the specialized knowledge required for this job.
Most archivist positions require at least a master’s degree in history, library science, archival science or a related field, and employers generally prefer candidates with academic qualifications.
However, if you have extensive experience in a related field and demonstrate exceptional skills, some employers might consider you for certain positions.
Is being an archivist a stressful job?
Like any profession, being an archivist can be stressful at times.
It often involves handling delicate and rare materials, managing large collections, and working under tight deadlines.
However, the level of stress can vary depending on the specific role, the type of institution, and the individual’s work-life balance and stress management strategies.
Many archivists find the work to be intellectually stimulating and rewarding, which can offset the stress.
What are the prospects for archivists in the next decade?
The job outlook for archivists is expected to grow at an average rate over the next decade.
There will be a continued need for these professionals to organize and preserve archival materials in both physical and digital formats.
The digital revolution presents new challenges and opportunities, and archivists with strong technical skills and understanding of digital preservation will likely be in higher demand.
Conclusion
And so, the journey begins.
Choosing to become an archivist is no easy task, but the rewards are indeed abundant.
Equipped with the correct knowledge, training, and resolve, you’re well on your path to making a meaningful contribution to the preservation of history.
Bear in mind, the path might be demanding, but the possibilities are boundless. Your efforts could lead to the discovery of long-lost historical artifacts or documents that could reshape our understanding of history.
So, make that initial move. Delve into extensive research. Connect with fellow professionals. And most importantly, never stop curating.
Because history is waiting for your careful preservation and interpretation.
If you’re seeking personal guidance on commencing or furthering your career in archiving, take a look at our AI Career Path Advisor.
This complimentary tool is designed to provide personalized advice and resources to help you effectively navigate your career path.
The Fulfillment Frontier: The Most Satisfying Jobs in Sight
Career Nirvana: Fun Jobs Where You Can Earn Big
No Sweat, Big Checks: Effortless Jobs That Will Boost Your Bank Balance!
A Wake-Up Call for Job Seekers: The Least Paying Jobs in the Current Economy
