HR Benefits Coordinator Job Description [Updated for 2025]

In today’s corporate world, the role of HR Benefits Coordinators has become increasingly vital.

As businesses continually evolve, the demand for professionals who can manage, enhance, and protect our workforce benefits programs is growing rapidly.

But let’s delve deeper: What is truly expected from an HR Benefits Coordinator?

Whether you are:

• A job seeker trying to understand the core responsibilities of this role,
• A hiring manager outlining the perfect candidate,
• Or simply curious about the intricacies of HR benefits coordination,

You’re in the right place.

Today, we present a customizable HR Benefits Coordinator job description template, designed for straightforward posting on job boards or career sites.

Let’s dive in.

HR Benefits Coordinator Duties and Responsibilities

HR Benefits Coordinators are primarily responsible for managing and administering employee benefits programs.

They work closely with employees and benefits vendors to ensure a comprehensive benefits package.

They have the following duties and responsibilities:

• Administer employee benefits programs such as retirement plans, medical insurance, dental insurance, life insurance, disability insurance, and others
• Educate employees about their benefits and solve any related issues
• Collaborate with insurance brokers and benefits carriers
• Ensure compliance with all government regulations related to benefits
• Prepare and distribute detailed reports on benefits data analysis
• Process benefits enrollments and terminations accurately and within the required timeline
• Manage the leave of absence process, including tracking dates, providing necessary documentation and ensuring compliance with applicable laws
• Coordinate employee wellness initiatives and health fairs
• Stay up-to-date with the latest trends in employee benefits
• Conduct benefits orientations and explain benefits self-enrollment system

 

HR Benefits Coordinator Job Description Template

Job Brief

We are looking for a diligent HR Benefits Coordinator to manage our employee benefits programs.

This role includes responsibilities such as administering benefits, assisting with open enrollment periods, and responding to employee inquiries about their benefits.

The ideal candidate should have an in-depth knowledge of employee benefits and regulations.

Also, the candidate should exhibit strong interpersonal skills, organization, and attention to detail.

Ultimately, the HR Benefits Coordinator will ensure all employees understand their benefits and ensure compliance with legal requirements.

 

Responsibilities

• Administer employee benefit programs including health, dental, vision, retirement, and other plans.
• Process benefits enrollment and changes in a timely and accurate manner.
• Assist employees with benefits-related questions or concerns.
• Coordinate and assist with annual benefits open enrollment.
• Maintain accurate and up-to-date benefits records.
• Ensure compliance with federal, state, and local benefits laws and regulations.
• Coordinate with insurance providers to resolve issues.
• Develop communication materials to educate employees on their benefits.

 

Qualifications

• Proven experience as a HR Benefits Coordinator or similar role.
• Knowledge of employee benefit plan procedures and laws.
• Excellent communication and interpersonal skills.
• Strong organizational and time management abilities.
• Attention to detail and problem-solving skills.
• BSc degree in Human Resources Management, Business Administration or relevant field.

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: HR Benefits Coordinator
• Work Environment: Office setting with options for remote work. Some travel may be required for meetings or conferences.
• Reporting Structure: Reports to the HR Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $55,000 minimum to $75,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does an HR Benefits Coordinator Do?

An HR Benefits Coordinator is a specialist within an organization’s Human Resources department who primarily focuses on employee benefits.

They are responsible for developing, implementing, and administering an organization’s benefits programs, which may include health insurance, retirement plans, vacation, sick leave, and other employee incentives.

Their job involves conducting new employee orientations regarding benefits, handling and resolving benefits related inquiries or complaints, ensuring effective use of plans and fostering positive employee relations.

They also work closely with benefits providers to negotiate contracts, manage and process benefits enrollments and ensure all benefits plans are in compliance with federal and state laws.

Additionally, they may assist with the creation and distribution of materials that educate employees about their benefits.

The HR Benefits Coordinator also plays a critical role in annual benefits open enrollment periods, including preparing materials, arranging informational sessions, processing changes, and answering employee questions.

They play a crucial role in maintaining employee satisfaction by ensuring that benefits are administered correctly and efficiently.

 

HR Benefits Coordinator Qualifications and Skills

An HR Benefits Coordinator should have a combination of technical knowledge, interpersonal skills, and understanding of the benefits landscape to efficiently manage and administer employee benefits, such as:

• Knowledge of benefits administration, including health insurance, life insurance, retirement plans, and other employee benefits
• Strong organizational skills to manage multiple benefits programs and ensure that all employees receive the benefits they are entitled to
• Excellent communication skills to effectively convey benefits information to employees and respond to inquiries
• Negotiation skills to work with benefits providers to secure the best rates and services for the company
• Detail-oriented to ensure all benefits-related paperwork is accurate and up-to-date
• Interpersonal skills to deal with sensitive issues that may arise in the management of benefits, and to build strong relationships with employees
• Knowledge of relevant laws and regulations relating to benefits, and the ability to ensure compliance
• Problem-solving skills to address any issues that may arise in the administration of benefits
• Technical skills to use HRIS (Human Resource Information System) and other software for benefits administration

 

HR Benefits Coordinator Experience Requirements

HR Benefits Coordinators generally require at least 2 to 3 years of experience in an HR-related role, with an emphasis on employee benefits.

This role often requires proficiency in areas such as benefits administration, benefits program design, compliance, and employee counseling.

Entry-level candidates might have gained this experience through internships or part-time roles in HR departments, particularly those focusing on employee benefits.

They might have also gained experience in roles such as HR Assistant or HR Administrator.

Candidates with 3 to 5 years of experience will often have a more in-depth understanding of complex benefits programs and compliance issues.

They may have previously held roles such as Benefits Specialist or HR Generalist.

Those with over 5 years of experience in HR benefits administration could be ready for a more senior or managerial role.

They may have also gained leadership experience in their previous roles or through managing projects related to benefits implementation and administration.

In addition to these, many employers prefer candidates who are certified Benefits professionals.

This certification can be obtained through HR professional organizations and demonstrates a strong commitment to the field.

 

HR Benefits Coordinator Education and Training Requirements

HR Benefits Coordinators typically have a bachelor’s degree in human resources, business administration, or a related field.

In addition, they should have a solid understanding of employee benefits programs, including health insurance, retirement plans, and other company-provided perks.

Some positions may require a master’s degree in human resources or business administration, especially for roles in larger organizations or those with complex benefits structures.

Candidates can also pursue a certification such as the Certified Employee Benefits Specialist (CEBS) or Certified Benefits Professional (CBP) to demonstrate their expertise and dedication in this field.

Knowledge of legal requirements concerning employee benefits is essential, and experience with benefits administration software can also be beneficial.

Continuous professional development and staying up-to-date with changes in benefits regulations and trends can help HR Benefits Coordinators perform their roles effectively.

 

HR Benefits Coordinator Salary Expectations

The average salary for an HR Benefits Coordinator is $54,000 (USD) per year.

However, this figure can fluctuate based on factors such as level of experience, company size and location, and the complexity of the benefits programs being managed.

 

HR Benefits Coordinator Job Description FAQs

What skills does an HR Benefits Coordinator need?

An HR Benefits Coordinator should have excellent organizational and administrative skills as they are responsible for managing employee benefits programs.

They should also have good communication and interpersonal skills to effectively explain benefits packages to employees.

A good understanding of human resources policies and procedures, as well as knowledge of federal and state laws regarding employee benefits, is essential for this role.

 

Do HR Benefits Coordinators need a degree?

While it’s not always necessary, many employers prefer HR Benefits Coordinators to have a bachelor’s degree in human resources, business administration, or a related field.

Relevant work experience, especially in human resources or benefits administration, can be beneficial for this role.

Certain certifications, such as the Certified Benefits Professional (CBP) designation, can also be advantageous.

 

What should you look for in an HR Benefits Coordinator resume?

You should look for a combination of education and relevant experience in an HR Benefits Coordinator resume.

Certifications related to benefits administration can also be valuable.

Key skills to look for include knowledge of employee benefits programs, understanding of HR laws and regulations, strong organizational skills, and excellent communication abilities.

 

What qualities make a good HR Benefits Coordinator?

A good HR Benefits Coordinator should be detail-oriented, as they are responsible for managing multiple benefits programs and ensuring compliance with various laws and regulations.

They should also have strong communication skills to effectively explain benefits to employees and resolve any issues or questions.

An ability to work well under pressure and excellent problem-solving skills are also important qualities for this role.

 

Is it difficult to hire HR Benefits Coordinators?

Hiring an HR Benefits Coordinator can be challenging as it requires finding a candidate with a specific set of skills, including knowledge of employee benefits, understanding of HR laws, and strong administrative abilities.

However, it can be made easier by offering competitive salaries, providing opportunities for professional development, and promoting a positive company culture.

 

Conclusion

And there you have it.

Today, we’ve demystified the essential role of an HR Benefits Coordinator.

Surprise, surprise!

It’s not just about administering employee benefits.

It’s about fostering a positive work environment, one employee benefit at a time.

With our ready-to-use HR Benefits Coordinator job description template and real-world examples, you’re fully equipped to take the next step.

But why limit yourself there?

Explore further with our job description generator. It’s your indispensable tool for creating detailed job listings or refining your resume to perfection.

Remember:

Every employee benefit is a piece of the larger company culture.

Let’s cultivate that culture. Together.

How to Become an HR Benefits Coordinator (Complete Guide)

AI’s Limit: The Careers That Stay Human

Odd Job Odyssey: The Weirdest Careers on the Planet

Jobs That Push the Envelope: Exploring the Edge of Employment

The Zenith of Careers: Jobs That Offer Prestige and Pride