HR Intern Job Description [Updated for 2025]

In the modern business landscape, the role of HR interns has become increasingly prominent.

As organizations evolve, the demand for dynamic individuals who can support, nurture and foster our human resources ecosystem heightens.

But let’s delve deeper: What’s truly expected from an HR intern?

Whether you are:

• An aspiring professional trying to understand the core of this position,
• A recruitment officer drafting the ideal job profile,
• Or simply curious about the intricacies of human resources,

You’ve come to the right place.

Today, we present a tailor-made HR intern job description template, designed for effortless posting on job boards or career sites.

Let’s dive right in.

HR Intern Duties and Responsibilities

HR Interns assist with the day-to-day operations of the Human Resources department and gain practical experience in the HR field.

Their tasks may vary depending on the company and its current needs, but common duties and responsibilities include:

• Assist with recruitment efforts, including posting job openings, reviewing resumes, and scheduling interviews
• Support new hire orientation and onboarding activities
• Maintain employee files and records in electronic and paper form
• Help HR department with administrative tasks such as updating policies and procedures
• Provide assistance in organizing company events and initiatives
• Compile and update reports regarding various HR metrics
• Conduct research on HR best practices and regulations
• Assist with employee benefits administration
• Help resolve employee concerns and inquiries
• Participate in HR projects such as employee engagement or training and development programs

 

HR Intern Job Description Template

Job Brief

We are in search of a dedicated and resourceful HR Intern to join our human resources department.

The HR Intern will assist with a wide range of projects related to HR compliance, recruiting, onboarding/orientation, employee benefits, and volunteer intern programs.

The ideal candidate is pursuing a degree in Human Resources or a related field and is eager to learn and contribute to our HR team.

The HR Intern should be able to multitask and effectively communicate with our HR team and employees at all levels of the company.

 

Responsibilities

• Assist with day-to-day operations of the HR functions and duties
• Provide clerical and administrative support to Human Resources executives
• Compile and update employee records (hard and soft copies)
• Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc.)
• Coordinate HR projects (meetings, training, surveys etc.) and take minutes
• Deal with employee requests regarding human resources issues, rules, and regulations
• Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc.)
• Communicate with public services when necessary
• Properly handle complaints and grievance procedures
• Conduct initial orientation to newly hired employees

 

Qualifications

• Current enrollment in a related Bachelor’s or Master’s degree
• Knowledge of human resources processes and best practices
• Strong ability in using MS Office (MS Excel and MS Powerpoint, in particular)
• Experience with HR database and HRIS systems
• Ability to handle data with confidentiality
• Good organizational and time management skills
• Excellent communication and interpersonal skills
• Problem-solving and decision-making aptitude
• Strong ethics and reliability

 

Benefits

• Flexible schedule
• Professional development opportunities
• Health insurance (if applicable)
• Great learning experience
• Networking opportunities

 

Additional Information

• Job Title: HR Intern
• Work Environment: Office setting with potential remote work flexibility
• Reporting Structure: Reports to the HR Manager or HR Director
• Stipend: Stipend is based upon candidate experience and qualifications, as well as market and business considerations
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Internship, Part-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does an HR Intern Do?

An HR Intern is typically a student or recent graduate who is seeking practical experience in the field of Human Resources.

They work under the supervision of the HR Manager or HR Director, assisting in a variety of tasks related to the management and support of employees within a company.

They assist in various HR tasks such as recruitment, onboarding, and employee relations.

This could involve posting job ads, screening resumes, scheduling interviews, and participating in interview panels.

HR Interns may also help with onboarding new employees by preparing their workstations, coordinating orientation programs, and helping with the completion of paperwork.

They may also be involved in handling employee relations matters such as monitoring employee satisfaction, addressing grievances, and maintaining up-to-date employee records.

HR Interns may be tasked with analyzing HR data and producing reports on things like employee turnover, performance evaluations, and employee benefits utilization.

In addition to these tasks, HR Interns will likely have the opportunity to learn about and contribute to various HR projects, which could range from developing a new employee wellness program to implementing a new HR Information System.

Overall, the role of an HR Intern is to support the HR team while gaining valuable experience and insights into the functioning of a professional HR department.

 

HR Intern Qualifications and Skills

The role of an HR Intern involves a blend of soft skills, technical skills, and understanding of HR principles and practices.

Here are some of the important skills and qualifications required for this role:

• Basic understanding of Human Resources management principles and practices to assist in daily HR tasks and coordinate administrative activities.
• Strong communication skills to interact effectively with employees at all levels of the organization, handle confidential information sensitively, and articulate policies and procedures clearly.
• Organization and multitasking abilities to manage multiple tasks and projects simultaneously, while maintaining attention to detail.
• Problem-solving skills to identify and address potential issues, provide effective solutions and handle any administrative issues that arise.
• Technical skills such as proficiency in Microsoft Office Suite, HR management software and databases for data entry, report generation, and document management.
• Interpersonal and team-working skills to collaborate effectively with the HR team and other departments in the organization.
• Initiative and eagerness to learn to take on new tasks, learn about the various functions of HR, and contribute to the continuous improvement of HR practices.
• Knowledge of employment laws and compliance requirements to assist in policy development and ensure organization-wide adherence.

 

HR Intern Experience Requirements

HR Interns generally are required to be pursuing a bachelor’s or master’s degree in Human Resources, Business Administration, or a related field.

Some practical experience with human resources practices and employment law can be gained through college coursework or previous internships.

As such, many HR intern candidates are already equipped with the basic knowledge and understanding of HR principles.

Entry-level HR Interns may not have any formal work experience but should be willing to learn and grow within the role, showcasing excellent interpersonal and organizational skills.

Those who have completed one or more internships in HR or a related field often have a better understanding of the role’s demands and can handle more complex tasks.

Candidates with more than 1 year of relevant experience, often from part-time roles, previous internships, or volunteering, are more competitive for HR Intern positions and may be given more responsibilities.

Those with more than 2 years of experience, often from full-time roles or multiple internships, might have some leadership experience and could be ready for an entry-level HR position upon graduation.

 

HR Intern Education and Training Requirements

HR Interns are typically required to be in pursuit of or have completed a bachelor’s degree in human resources, business administration, psychology, or a related field.

It is crucial for HR Interns to have a strong understanding of the fundamentals of human resources, including recruitment processes, employee relations, and employment law.

Many employers value intern candidates who have prior experience in a professional setting, even if it’s not directly related to human resources.

They also often require strong communication, problem-solving, and organizational skills.

The use of HR software, such as applicant tracking systems and HRIS systems, is also common in this role, so familiarity with these or similar systems can be beneficial.

Though not always required, some HR Interns may choose to pursue further certifications from organizations such as the HR Certification Institute or the Society for Human Resource Management.

These certifications can enhance an intern’s knowledge and increase their chances of moving into a full-time HR role.

Internship programs typically provide on-the-job training to equip HR Interns with the practical skills they need to move into a professional HR role.

This training often includes exposure to various HR functions and hands-on experience under the guidance of experienced HR professionals.

 

HR Intern Salary Expectations

An HR Intern can expect to earn an average salary of $15.05 (USD) per hour.

The actual earnings may vary depending on the level of experience, the size of the company, and the location of the internship.

 

HR Intern Job Description FAQs

What skills does an HR Intern need?

HR Interns should have excellent communication skills, both written and verbal.

They should have a keen attention to detail and strong organizational abilities to manage multiple tasks and deadlines.

Proficiency in using HR software and Microsoft Office Suite is also important.

Additionally, a good understanding of HR principles and a willingness to learn are crucial in this role.

 

Do HR Interns need a degree?

While it’s not always mandatory, most HR Interns are usually pursuing a degree in Human Resources, Business Administration, or a related field.

This role is typically filled by students who are aiming to gain practical experience in the HR field.

Some companies may also consider candidates who have recently graduated.

 

What should you look for in an HR Intern resume?

An HR Intern resume should highlight any relevant coursework in human resources, business, or sociology.

It should also display any practical experience, even if it’s not directly related to HR.

Look for transferable skills such as communication, organization, and leadership.

Additionally, familiarity with HR software or Microsoft Office Suite should be noted.

 

What qualities make a good HR Intern?

A good HR Intern should be eager to learn and proactive in seeking opportunities to gain new skills.

They should possess a high level of integrity, as they might be dealing with confidential information.

Strong interpersonal skills are important as they may need to interact with employees at all levels of the organization.

Additionally, good problem-solving skills and a strong work ethic are key qualities to look for.

 

What are the daily duties of an HR Intern?

The daily duties of an HR Intern can vary widely depending on the needs of the HR department.

They might be involved in tasks such as updating employee records, assisting with recruitment processes, organizing training sessions, and participating in HR projects.

They might also assist in creating company policies and HR strategies.

Regularly, they will be required to liaise between HR and employees, resolving basic queries related to HR.

 

Conclusion

And there you have it.

Today, we’ve provided an insider view into the world of being an HR Intern.

Surprise!

It’s not just about paperwork and recruitment processes.

It’s about laying the groundwork for an effective human resources department, one task at a time.

With our definitive HR Intern job description template and realistic examples, you’re all set to step up your game.

But why stop there?

Dig deeper with our job description generator. It’s your next move towards meticulously-curated job listings or honing your resume to excellence.

Keep in mind:

Every task you undertake is a significant piece of the larger HR puzzle.

Let’s shape that future. Together.

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