HR Payroll Coordinator Job Description [Updated for 2025]

In the dynamic world of Human Resources, the importance of HR Payroll Coordinators is increasingly recognized.

As businesses grow and evolve, the demand for skilled professionals who can manage, streamline, and secure our payroll systems escalates.

But let’s delve deeper: What’s truly expected from an HR Payroll Coordinator?

Whether you are:

• A job seeker trying to understand the core responsibilities of this role,
• A hiring manager defining the perfect candidate,
• Or simply interested in the intricacies of HR payroll coordination,

You’re in the right place.

Today, we present a customizable HR Payroll Coordinator job description template, designed for easy posting on job boards or career sites.

Let’s dive in.

HR Payroll Coordinator Duties and Responsibilities

HR Payroll Coordinators are responsible for managing and overseeing all aspects related to the payroll process in an organization.

They ensure that all employees are paid accurately and on time.

The duties and responsibilities of an HR Payroll Coordinator include:

• Collecting, calculating, and entering data in order to maintain and update payroll information
• Compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages and reporting on this
• Determining payroll liabilities by calculating employee federal and state income, social security taxes, and employer’s social security, unemployment, and workers compensation payments
• Resolving payroll discrepancies and answering employee payroll queries
• Preparing and distributing payroll reports to department managers and senior management
• Coordinating with the HR department to verify employee information and working hours
• Processing and monitoring garnishment orders and other issues that impact payroll specifications
• Ensuring compliance with federal, state, and local payroll, wage, and hour laws and best practices
• Maintaining professional and technical knowledge by attending educational workshops, reviewing professional publications, and participating in professional societies
• Contributing to team efforts by accomplishing related results as needed

 

HR Payroll Coordinator Job Description Template

Job Brief

We are seeking a detail-oriented HR Payroll Coordinator to manage our company’s payroll system efficiently.

The HR Payroll Coordinator’s responsibilities include collecting and reviewing employee information, calculating wages, preparing and processing employee payments, and maintaining accurate payroll records.

Candidates should have a deep understanding of payroll procedures, excellent numerical skills, and the ability to handle time-sensitive tasks.

Prior experience in a similar role and proficiency in relevant payroll software is highly desirable.

 

Responsibilities

• Gather and examine timesheets to ensure they are complete and accurate
• Update payroll records by entering changes to employee pay rates, exemptions, insurance coverage, savings deductions, and job title and department/division transfers
• Calculate and issue employee payments and deductions
• Prepare payroll reports for management as needed
• Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices
• Respond to employee inquiries regarding payroll issues and concerns
• Coordinate with HR department to ensure correct employee data
• Perform administrative tasks such as maintaining employee database and sorting emails for the HR department

 

Qualifications

• Proven work experience as a Payroll Coordinator or similar role in HR
• Strong numerical skills and attention to detail
• Proficiency in Microsoft Office and payroll software programs
• Understanding of payroll procedures and laws
• Ability to handle confidential information
• Strong interpersonal and communication skills
• BSc degree in Human Resources, Business Administration or relevant field

 

Benefits

• 401(k) plan
• Comprehensive health insurance
• Dental and vision insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: HR Payroll Coordinator
• Work Environment: Office setting with occasional remote work. Some travel may be required for training or company events.
• Reporting Structure: Reports to the HR Manager or HR Director.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $45,000 minimum to $65,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does an HR Payroll Coordinator Do?

An HR Payroll Coordinator primarily functions within the Human Resources department of an organization.

They are responsible for ensuring that all employees within the company are paid accurately and on time.

Their primary tasks include collecting and verifying timesheets, calculating correct pay based on hours worked, applying the right deductions such as taxes and benefits, and processing the company payroll every pay period.

HR Payroll Coordinators also handle any payroll discrepancies or issues, working closely with employees to resolve any errors in their pay.

They often liaise with other departments, like finance or administration, to coordinate payments or reconcile payroll data.

They are responsible for maintaining updated records of payroll procedures, tax and deduction changes, and any other changes that might affect an employee’s pay.

They are often also involved in onboarding new employees, helping them set up their payroll accounts, and explaining their pay structure and benefits.

Furthermore, an HR Payroll Coordinator ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.

They may also assist with audits related to payroll and contribute to team efforts and projects.

 

HR Payroll Coordinator Qualifications and Skills

An HR Payroll Coordinator requires a unique mix of both technical and interpersonal skills to efficiently manage company payroll and benefits systems.

These include:

• Proficiency in payroll software applications, along with a solid understanding of payroll procedures and laws.
• Strong numerical skills to calculate and manage salaries, deductions, bonuses and other aspects of employee compensation.
• Exceptional organizational abilities and attention to detail to ensure accurate payroll processing and record keeping.
• Excellent communication skills to interact with employees, respond to queries, and explain complex payroll issues in an understandable manner.
• Ability to maintain confidentiality as they will handle sensitive information such as employee compensation and benefits.
• Understanding of employment law and tax regulations to ensure all payroll activities are compliant.
• Strong problem-solving skills to troubleshoot any payroll discrepancies and resolve employee payroll issues.
• Ability to work under pressure and meet strict deadlines while maintaining high levels of accuracy.

 

HR Payroll Coordinator Experience Requirements

HR Payroll Coordinators should ideally possess a minimum of 1 to 2 years of experience in payroll processing or a related human resources field.

This early experience can often be gained through internships, part-time roles or entry-level positions in human resources or payroll departments.

Candidates with more than 2 years of experience likely have a solid understanding of payroll systems, tax procedures, and benefits administration.

They may have expanded their skills by working in different industry settings, thus broadening their understanding of varied payroll and HR practices.

Those with over 5 years of experience in payroll coordination often possess advanced knowledge of labor laws and payroll tax laws.

These professionals may have demonstrated their leadership abilities and are likely capable of supervising a payroll team or managing multiple payroll projects at once.

Furthermore, HR Payroll Coordinators with extensive experience often have proficiency in payroll software, have dealt with complex payroll issues, and are capable of handling sensitive information with discretion.

They may be well-prepared for more senior roles in human resources or payroll management.

 

HR Payroll Coordinator Education and Training Requirements

An HR Payroll Coordinator typically requires a bachelor’s degree in human resources, business administration, accounting, or a related field.

They should have a solid understanding of payroll procedures and laws, including taxation and deductions.

Familiarity with various payroll software systems is also necessary.

Some positions may require a Certified Payroll Professional (CPP) designation, which signifies that the individual has the necessary skills and knowledge in payroll processing, taxation, and related regulations.

In addition to formal education, HR Payroll Coordinators often need several years of related work experience.

This could include roles in human resources, accounting, or administrative positions.

While not always necessary, a master’s degree in human resources or business administration can make a candidate more competitive for advanced or management roles.

Continuing education and staying updated with changes in laws and regulations pertaining to payroll is crucial in this role.

Many professionals also engage in regular training and professional development opportunities to enhance their skills and knowledge.

 

HR Payroll Coordinator Salary Expectations

An HR Payroll Coordinator earns an average salary of $45,789 (USD) per year.

The actual salary may differ based on factors such as individual experience, the size of the company, and the geographical location.

 

HR Payroll Coordinator Job Description FAQs

What skills does an HR Payroll Coordinator need?

An HR Payroll Coordinator should have strong analytical skills to understand and process complex payroll data.

They should be proficient in using payroll software and have a good understanding of payroll tax laws.

Good communication and interpersonal skills are also important for liaising with employees and resolving any payroll issues.

Attention to detail and organizational skills are crucial for ensuring accurate and timely payroll processing.

 

Do HR Payroll Coordinators need a degree?

Most positions require a Bachelor’s Degree in Human Resources, Business Administration, or a related field.

However, some employers may consider candidates with an associate’s degree, coupled with relevant work experience.

Knowledge in payroll processing and tax laws is typically required, and professional certifications such as Certified Payroll Professional (CPP) can be advantageous.

 

What should you look for in an HR Payroll Coordinator resume?

A resume for an HR Payroll Coordinator should highlight experience with payroll systems and procedures, including payroll tax reporting and compliance.

Look for candidates who have demonstrated accuracy and attention to detail in their previous roles.

Additionally, experience in employee benefits administration and knowledge of labor laws can be beneficial.

 

What qualities make a good HR Payroll Coordinator?

A good HR Payroll Coordinator is meticulous, organized, and reliable.

They need to be able to work under pressure and meet tight deadlines.

Strong interpersonal skills are also important as they interact with employees and resolve payroll-related issues.

They should be trustworthy, as they will be dealing with sensitive employee information.

 

What are the daily duties of an HR Payroll Coordinator?

An HR Payroll Coordinator typically starts the day by reviewing and responding to any payroll-related queries from employees or management.

They are responsible for reviewing timekeeping records, calculating wages, and ensuring accurate deductions.

They also coordinate with HR to process new hires, terminations, and benefits updates.

Ensuring compliance with payroll laws and maintaining accurate payroll records are also among their key responsibilities.

 

Conclusion

And there you have it.

Today, we’ve taken an in-depth look at what it truly means to be an HR Payroll Coordinator.

Surprising, isn’t it?

It’s not just about processing payroll.

It’s about shaping the heart of an organization by ensuring employees are paid accurately and on time.

With our comprehensive HR Payroll Coordinator job description template and real-life examples, you’re ready to take the next step.

But why stop there?

Dig deeper with our job description generator. It’s your go-to tool for creating laser-sharp job listings or fine-tuning your resume to perfection.

Remember:

Every payroll processed, every employee paid, contributes to the greater success of the organization.

Let’s build that success. Together.

How to Become an HR Payroll Coordinator (Complete Guide)

The Gratifying Grind: Enjoyable Jobs That Never Feel Stale

Extraordinary Employment: Unusual Jobs with Extraordinary Experiences

Work Joy Wonders: The Jobs That Bring the Most Satisfaction

Top Dollar Careers: How to Land the Highest Paying Jobs in Your Field!