Human Resources Coordinator Job Description [Updated for 2025]

In the current business landscape, the role of Human Resources Coordinators is more crucial than ever.

As the business world evolves, the demand for skilled professionals who can develop, streamline, and safeguard our human resources operations grows stronger.

But let’s take a closer look: What’s truly expected from a Human Resources Coordinator?

Whether you are:

• A job seeker trying to understand the core responsibilities of this role,
• A hiring manager crafting the perfect candidate profile,
• Or simply interested in the intricate details of human resources coordination,

You’re in the right place.

Today, we present a customizable Human Resources Coordinator job description template, designed for effortless posting on job boards or career sites.

Let’s dive right into it.

Human Resources Coordinator Duties and Responsibilities

Human Resources Coordinators are tasked with supporting the HR department in various tasks related to employee documentation, recruitment, and management.

They often serve as a link between the HR department and employees, ensuring smooth communication and prompt resolution of requests and grievances.

Their duties and responsibilities include:

• Assisting with the recruitment process by posting job ads, organizing resumes and job applications, scheduling job interviews and assisting in the interview process
• Conducting new employee orientations and onboarding processes
• Maintaining employee records and paperwork
• Answering employee questions and addressing employee concerns with the company
• Coordinating HR projects such as meetings, training, surveys, and community outreach events
• Ensuring compliance with labor regulations
• Assisting with benefits administration and payroll processing
• Providing administrative support to the HR department in day-to-day operations
• Coordinating employee development initiatives and programs

 

Human Resources Coordinator Job Description Template

Job Brief

We are looking for an efficient Human Resources Coordinator to undertake a variety of HR administrative duties.

Human Resources Coordinator responsibilities include facilitating daily HR functions like keeping track of employees records and supporting the interview process.

Their role involves performing tasks with a focus to grow our company’s talent pipeline and improve our sourcing tactics.

Our ideal candidates have a broad knowledge of Human Resources as well as general administrative responsibilities.

They will be able to work autonomously and efficiently to ensure the end-to-end running of HR projects and operations.

 

Responsibilities

• Support the recruitment/hiring process by sourcing candidates, performing background checks, assisting in shortlisting, issuing employment contracts etc.
• Update HR databases (e.g. new hires, separations, vacation and sick leaves)
• Assist in payroll preparation by providing relevant data, like absences, bonus and leaves
• Prepare paperwork for HR policies and procedures
• Process employees’ requests and provide relevant information
• Coordinate HR projects, meetings and training seminars
• Collaborate with the HR team to ensure the company’s policies and procedures are followed
• Address employees’ queries
• Assist in the orientation of new employees by providing them with necessary documents and materials

 

Qualifications

• Proven experience as an HR coordinator or relevant human resources/administrative position
• Knowledge of human resources processes and best practices
• Strong ability in using MS Office (MS Excel and MS Powerpoint, in particular)
• Familiarity with social media recruiting
• Outstanding communication and interpersonal skills
• Ability to handle data with confidentiality
• Good organizational and time management skills
• CIPD certification is a plus
• BSc/BA in Business Administration or relevant field

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Human Resources Coordinator
• Work Environment: Office setting with options for remote work. Some travel may be required for team meetings or recruitment activities.
• Reporting Structure: Reports to the Human Resources Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $45,000 minimum to $65,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Human Resources Coordinator Do?

Human Resources Coordinators, also known as HR Coordinators, work within organizations across various industries, providing support and guidance in matters related to human resources.

They play a key role in the recruitment process, assisting with job postings, screening resumes, scheduling interviews, and facilitating the hiring process.

They work closely with hiring managers and department heads to understand the specific needs and requirements of the role to attract the right candidates.

HR Coordinators also manage employee onboarding and offboarding processes, ensuring new hires are properly integrated into the company and departing employees have a smooth transition.

They are responsible for maintaining accurate and up-to-date employee records, ensuring that the organization is compliant with labor laws and regulations.

In addition, they help coordinate and administer benefits and compensation programs, and often assist with resolving any employee-related issues or conflicts.

HR Coordinators may also play a role in implementing and managing training and development programs for employees.

Finally, they may be involved in other HR initiatives such as performance management, employee engagement, and diversity and inclusion efforts.

Their ultimate goal is to help maintain a healthy work environment that encourages employee satisfaction and productivity.

 

Human Resources Coordinator Qualifications and Skills

A proficient Human Resources Coordinator should have the skills and qualifications that align with the job role, such as:

• Excellent interpersonal skills to interact and connect with employees from different levels within the organization and build strong relationships.
• Strong knowledge of HR practices, laws, and regulations to ensure all processes and policies are compliant.
• Exceptional organizational skills to manage various HR tasks such as recruitment, benefits administration, and employee relations.
• Effective communication skills to disseminate information to employees, address their concerns, and mediate in disputes if necessary.
• Problem-solving skills to identify personnel issues and implement effective solutions.
• Detail-oriented approach to manage employee records, maintain confidentiality and ensure accuracy in documentation.
• Proficient in HR software and computer applications, including MS Office Suite, for efficient data management and reporting.
• Strong time management skills to effectively prioritize tasks and meet deadlines.
• Customer service skills to assist employees in a professional, courteous manner.

 

Human Resources Coordinator Experience Requirements

To become a Human Resources Coordinator, candidates are typically required to have at least a bachelor’s degree in Human Resources, Business Administration, or a related field.

Entry-level Human Resources Coordinator roles may require 1 to 2 years of experience in human resources or administrative roles.

This experience can often be obtained through internships, part-time roles, or even volunteer work in a human resources capacity.

Candidates with 3 to 5 years of experience are typically more competitive for these roles.

They may have experience in more specialized areas of human resources such as benefits administration, employee relations, or talent acquisition.

Those with more than 5 years of experience may have held leadership roles in human resources such as Human Resources Specialist or Human Resources Manager.

These candidates may have experience managing a team, developing and implementing human resources policies, and handling more complex issues such as workplace investigations or labor relations.

In addition to the above, certifications such as Professional in Human Resources (PHR) or Senior Professional in Human Resources (SPHR) can further demonstrate a candidate’s level of experience and commitment to the field of human resources.

 

Human Resources Coordinator Education and Training Requirements

Human Resources Coordinators typically have a bachelor’s degree in human resources, business administration, psychology or a related field.

In addition to a degree, they should have a strong understanding of employment laws, payroll and benefits administration, as well as excellent communication and interpersonal skills.

Many positions prefer individuals with previous experience in human resources or administrative roles.

Certain organizations may require Human Resources Coordinators to hold a master’s degree in human resources or business administration, especially for leadership or strategic positions.

Moreover, certifications such as the Professional in Human Resources (PHR) or the Society for Human Resource Management Certified Professional (SHRM-CP) are often highly valued.

These credentials, obtained through the Human Resources Certification Institute (HRCI) or the Society for Human Resource Management (SHRM), demonstrate a commitment to the profession and an in-depth understanding of human resources principles.

As with other professions, continuing education and staying updated with the latest trends and practices in human resources is vital for career advancement.

 

Human Resources Coordinator Salary Expectations

The average salary for a Human Resources Coordinator is approximately $50,472 (USD) per year.

However, the actual income can fluctuate based on factors such as professional experience, education background, geographic location, and the size and industry of the employing organization.

 

Human Resources Coordinator Job Description FAQs

What skills does a Human Resources Coordinator need?

Human Resources Coordinators need a mix of hard and soft skills to excel at their role.

These include strong organizational and administrative skills, interpersonal skills, and communication skills.

They also require a strong understanding of HR practices and employment laws, and the ability to handle sensitive information with confidentiality.

 

Do Human Resources Coordinators need a degree?

Most organizations require Human Resources Coordinators to have at least a bachelor’s degree in human resources, business, or a related field.

Some also value professional HR certifications or a Master’s degree in Human Resources.

However, extensive experience in HR roles can sometimes be considered in lieu of formal education.

 

What should you look for in a Human Resources Coordinator resume?

When reviewing a Human Resources Coordinator resume, look for a strong background in HR practices, knowledge of employment laws, and experience with HR software.

Also, look for previous roles where they have demonstrated strong interpersonal, organizational, and communication skills.

HR certifications or advanced education in HR can also be valuable.

 

What qualities make a good Human Resources Coordinator?

A good Human Resources Coordinator is highly organized, with strong attention to detail.

They need to be adept at multitasking and prioritizing tasks in a fast-paced environment.

As they often handle sensitive information, they must have high integrity and the ability to maintain confidentiality.

Excellent interpersonal and communication skills are also essential, as they regularly interact with employees at all levels of the organization.

 

What is the typical career path for a Human Resources Coordinator?

Typically, a Human Resources Coordinator may start their career in an entry-level HR role, like HR Assistant, then progress to the coordinator level.

With more experience and continued education, they could move into higher-level roles such as Human Resources Manager, Human Resources Director, or even Chief Human Resources Officer.

The exact career path can vary depending on the size and structure of the organization.

 

Conclusion

And there you have it.

Today, we’ve given you a sneak peek into the dynamic world of a human resources coordinator.

Surprise, surprise!

It’s not just about hiring and firing.

It’s about shaping the future of the company, one employee at a time.

Armed with our comprehensive human resources coordinator job description template and real-life examples, you’re now ready to take the plunge.

But why stop there?

Dive deeper with our job description generator. It’s your key to creating meticulous job listings or refining your resume to perfection.

Remember:

Every employee is a vital piece of the company’s puzzle.

Let’s shape that future. Together.

How to Become a Human Resources Coordinator (Complete Guide)

Career Countdown: Jobs That AI is Threatening

The Unreplaced: Professions Where AI Can’t Match Human Skill

Financial Frustration: The Jobs Where Paychecks Are Painfully Low

Fascinatingly Freaky Careers: The Weirdest Jobs in the World