HVAC Manager Job Description [Updated for 2025]

In the era of modern construction, the role of HVAC managers has become increasingly critical.

As building designs become more sophisticated, the demand for skilled professionals who can plan, direct, and coordinate heating, ventilation, and air conditioning systems grows more urgent.

But what exactly does an HVAC manager do?

Whether you are:

• A job seeker looking to understand the core responsibilities of this role,
• A hiring manager outlining the perfect candidate,
• Or merely fascinated by the complexities of HVAC management,

You’ve come to the right place.

Today, we present a customizable HVAC manager job description template, designed for seamless posting on job boards or career sites.

Let’s dive right into it.

HVAC Manager Duties and Responsibilities

HVAC Managers oversee all aspects of planning, applying and managing heating, ventilation and air conditioning systems within buildings.

They have to have a comprehensive understanding of these systems to ensure that they are maintained and function correctly.

Their daily duties and responsibilities include:

• Inspecting HVAC systems and their components (e.g. air ducts, filters, etc.) to evaluate condition, identify necessary repairs and recommend preventive maintenance
• Developing and implementing a maintenance schedule for all HVAC equipment
• Coordinating with team members and other professionals to ensure HVAC systems are installed and functioning efficiently
• Designing HVAC systems and their components, considering the specific needs of the client or project
• Ensuring compliance with system specifications, work safety regulations and quality control standards
• Managing customer complaints and issues, and ensuring that appropriate steps are taken to resolve them
• Training and supervising HVAC technicians to ensure they are competent and consistent in their job performance
• Overseeing inventory and ordering HVAC parts and supplies as needed
• Staying updated on the latest trends and technological advancements in the HVAC industry, and adjusting current practices and procedures accordingly

 

HVAC Manager Job Description Template

Job Brief

We are looking for a detail-oriented HVAC Manager to oversee the installation, repairs, and maintenance of HVAC systems.

HVAC Manager responsibilities include organizing schedules, supervising work, ensuring quality and compliance, conducting tests, and troubleshooting issues.

Our ideal candidate has extensive knowledge of HVAC equipment, tools, and procedures, and can ensure that all installation and repair projects are completed on time and within budget.

Ultimately, the role of the HVAC Manager is to ensure all HVAC systems in our properties are functioning efficiently and safely.

 

Responsibilities

• Oversee installation, maintenance, and repairs of HVAC systems
• Coordinate and schedule work activities and operations
• Ensure compliance with safety regulations and quality standards
• Supervise and guide HVAC team members
• Conduct system tests and inspections
• Monitor HVAC systems and operations and ensure they are functioning optimally
• Manage budgets, resources, and project timelines
• Address customer complaints and resolve issues promptly
• Provide technical advice to team members and clients
• Ensure all necessary reports and records are completed promptly

 

Qualifications

• Proven experience as an HVAC manager, technician, or relevant role
• Knowledge of HVAC systems, tools, and best practices
• Familiarity with safety regulations and quality standards
• Strong leadership and project management abilities
• Ability to troubleshoot and resolve issues effectively
• Excellent communication and customer service skills
• Certification or degree in HVAC or a related field is preferred

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: HVAC Manager
• Work Environment: This role often requires working in different environments, including office settings, residential properties, and commercial buildings. Some travel may be required for on-site inspections and project management.
• Reporting Structure: Reports to the Director of Operations or Property Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $70,000 minimum to $100,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does an HVAC Manager Do?

HVAC Managers oversee the installation, repair, and maintenance of heating, ventilation, air conditioning, and refrigeration systems in buildings or complexes.

They work for both residential and commercial facilities, ensuring that all HVAC systems are functioning correctly and efficiently.

They are responsible for coordinating and managing teams of HVAC technicians, and they often act as the primary point of contact for clients.

HVAC Managers are also responsible for preparing and managing budgets, ordering supplies, and maintaining inventory.

In addition, they ensure compliance with all safety and environmental regulations, as well as the proper disposal of refrigerants and other hazardous materials.

HVAC Managers often assist in diagnosing and troubleshooting complex HVAC problems and deciding the best course of action, whether it be repair or replacement.

Another part of their role is staying updated on the latest HVAC technologies and industry trends to ensure the systems they manage are up to date.

Finally, HVAC Managers may also be involved in the training and development of technicians, providing guidance and support as needed.

 

HVAC Manager Qualifications and Skills

HVAC Managers are responsible for overseeing operations in heating, ventilation, and air conditioning companies, and should have the following skills and qualifications:

• Expert knowledge of HVAC systems, principles, designs, and maintenance procedures.
• Outstanding leadership and managerial skills to effectively manage a team of HVAC technicians, including scheduling, training, and performance monitoring.
• Strong communication and interpersonal skills to interact with staff, clients, and suppliers, and to resolve disputes or complaints.
• Ability to perform diagnostic tests on HVAC systems, interpret results, and implement appropriate solutions.
• Detail-oriented with the ability to plan and coordinate projects, ensuring they are completed on time and within budget.
• Experience in developing and implementing safety policies and procedures to maintain a safe work environment.
• Customer service skills to understand client needs and provide excellent services.
• Technical skills for using HVAC specific software and tools for tasks such as designing systems and recording maintenance work.
• Problem-solving skills to identify issues and come up with effective solutions quickly and efficiently.

 

HVAC Manager Experience Requirements

To qualify as an HVAC Manager, candidates typically require a minimum of 5 years of experience in the HVAC industry.

This experience can be obtained through roles such as HVAC Technician, HVAC Installer, or HVAC Service Coordinator.

Entry-level HVAC professionals often gain vital field experience and technical skills through hands-on work and apprenticeship programs.

These roles provide a foundational understanding of HVAC systems, enabling individuals to progress to more complex tasks.

Candidates with more than 3 years of experience in the HVAC industry often develop their expertise by working on a variety of HVAC systems and projects.

They may also have experience overseeing projects or coordinating teams, skills that are essential for an HVAC Manager role.

Those with over 5 years of experience in the industry are often ready to move into managerial roles.

They likely have experience managing teams, coordinating projects, and handling administrative tasks related to HVAC systems.

In addition to practical experience, a prospective HVAC Manager may also need to hold certain certifications, such as the HVAC Excellence Certification, to demonstrate their knowledge and skills in the field.

They may also need to stay updated on the latest HVAC technologies and regulations, which often requires continuous learning and training.

 

HVAC Manager Education and Training Requirements

HVAC Managers typically have an associate’s degree or a bachelor’s degree in HVAC technology, mechanical engineering, or a related field.

Their education involves a strong background in HVAC systems, including understanding of the principles of heating, ventilation and air conditioning systems, and knowledge of electrical and mechanical systems.

Many positions require HVAC Managers to have a few years of experience working in the HVAC industry, often as a technician or in a similar role.

HVAC Managers must also have an HVAC certification, which is mandatory in most states.

The certification process involves passing an exam that tests knowledge about HVAC systems and adhering to safety regulations.

For higher positions, some employers may prefer candidates with a master’s degree in business administration or a related field.

Continuing education and training are often required to keep up with advancements in HVAC technology and changes in regulations.

Some HVAC Managers may also pursue additional certifications to specialize in certain areas, such as energy efficiency, which may increase their job prospects and earning potential.

 

HVAC Manager Salary Expectations

An HVAC Manager earns an average salary of $74,268 (USD) per year.

However, this can vary significantly depending on the manager’s level of experience, the size and location of the company, and the complexity of the systems they manage.

 

HVAC Manager Job Description FAQs

What skills does an HVAC Manager need?

HVAC Managers should have excellent technical knowledge about heating, ventilation, and air conditioning systems.

Along with these technical skills, they should also have strong leadership and management skills to lead a team of HVAC technicians.

Strong problem-solving abilities are also critical to diagnose and resolve any HVAC issues.

 

Do HVAC Managers need a degree?

While a degree is not always required, most HVAC Managers usually have an associate’s degree or certification in HVAC technology.

Some might also have a bachelor’s degree in mechanical engineering or a related field.

Additionally, they are required to have certain certifications like EPA Section 608 Technician Certification to handle refrigerants.

 

What should you look for in an HVAC Manager’s resume?

An HVAC Manager’s resume should showcase a good balance of technical expertise and managerial abilities.

It should mention their experience in installing, repairing, and maintaining HVAC systems.

Look for licenses and certifications relevant to the HVAC industry.

Prior management experience or demonstrated leadership skills are also important for this role.

 

What qualities make a good HVAC Manager?

A good HVAC Manager should be capable of multitasking and have excellent troubleshooting skills to identify and fix HVAC problems.

They should have solid leadership abilities to manage and guide their team effectively.

Good communication skills are also essential to relay instructions to their team and interact with clients.

 

What are the daily duties of an HVAC Manager?

The daily duties of an HVAC Manager include scheduling and overseeing the repair and installation of HVAC systems, managing HVAC technicians, handling customer queries and complaints, ensuring compliance with safety regulations, and maintaining service records.

They may also be responsible for training new technicians and staying updated with the latest HVAC technologies.

 

Conclusion

And there you have it.

Today, we’ve opened the vent on what it really means to be an HVAC manager.

Guess what?

It’s not just about installing and repairing heating, ventilation, and air conditioning systems.

It’s about ensuring comfort and air quality, one HVAC system at a time.

With our handy HVAC manager job description template and real-world examples, you’re geared up to make your move.

But why stop there?

Venture further with our job description generator. It’s your next step to meticulously-curated listings or fine-tuning your resume to perfection.

Remember:

Every HVAC system is a part of the greater comfort solution.

Let’s build that comfort. Together.

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