Import-Export Coordinator Job Description [Updated for 2025]

In today’s globalized economy, the demand for Import-Export Coordinators has never been higher.

As international trade continues to evolve, there is a growing need for skilled professionals who can navigate, manage, and safeguard our global supply chains.

But what exactly is expected from an Import-Export Coordinator?

Whether you are:

• A job seeker trying to understand the scope of this role,
• A hiring manager outlining the ideal candidate,
• Or simply curious about the intricacies of international trade management,

You’re in the right place.

Today, we present a customizable Import-Export Coordinator job description template, designed for easy posting on job boards or career sites.

Let’s dive right in.

Import-Export Coordinator Duties and Responsibilities

Import-Export Coordinators manage and oversee the logistics of international trade, from handling shipment documentation to ensuring compliance with foreign and domestic regulations.

They liaise between various parties, including suppliers, shippers, and customers, to ensure efficient and timely delivery of goods.

Their duties and responsibilities include:

• Coordinate and manage all activities involved in the import and export of goods
• Ensure compliance with domestic and international trade laws and regulations
• Prepare and manage all necessary documentation related to the shipment of goods, such as customs declarations and bills of lading
• Liaise with suppliers, shipping companies, customs agents, and customers to facilitate smooth operations
• Monitor shipment schedules and timelines to ensure timely delivery of goods
• Negotiate shipping and handling fees with freight forwarders and shipping companies
• Analyze and optimize logistical procedures and processes
• Resolve problems or discrepancies related to shipment of goods
• Communicate and coordinate with customs agents for clearance of goods
• Track and report shipment status to relevant parties
• Keep abreast of changes in import-export laws and regulations

 

Import-Export Coordinator Job Description Template

Job Brief

We are looking for a detail-oriented Import-Export Coordinator to manage our international trade operations.

Responsibilities include coordinating shipping schedules, preparing and confirming order approvals, handling pricing information, and releasing invoices.

The ideal candidate is knowledgeable about import-export regulations and has excellent communication and negotiation skills.

Ultimately, you will ensure our goods arrive at their destination safely and promptly, maintaining our reputation for quality and professionalism.

 

Responsibilities

• Coordinate and manage all import and export logistics
• Ensure compliance with import-export regulations
• Maintain and update all shipping documentation
• Coordinate with clients and suppliers to ensure timely delivery of goods
• Negotiate with carriers and handle issues with customs officials
• Prepare and confirm order approvals, handle pricing information, and release invoices
• Track and trace goods while they are en route to their destinations
• Coordinate with warehouse staff to ensure proper storage and distribution of products
• Resolve issues that may arise during the shipping process

 

Qualifications

• Proven experience as an import-export coordinator or similar role
• Knowledge of import-export regulations and documentation
• Excellent organizational and coordination abilities
• Strong negotiation and communication skills
• Ability to handle multiple tasks and meet deadlines
• Proficient in MS Office and data entry software
• High school diploma; Bachelor’s degree in business, logistics or related field is a plus

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Import-Export Coordinator
• Work Environment: Office setting with occasional visits to shipping facilities. Some travel may be required for meetings or inspections.
• Reporting Structure: Reports to the Import-Export Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $45,000 minimum to $65,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does an Import-Export Coordinator Do?

Import-Export Coordinators play a crucial role in companies involved in international trade.

They may work in various industries like manufacturing, pharmaceuticals, or retail.

Their primary responsibility is to oversee and manage the shipping and receiving of products or materials.

They ensure that the goods reach their destination in a timely and cost-effective manner while adhering to compliance standards and regulations.

Import-Export Coordinators handle paperwork related to customs, duties, and taxes.

They also communicate with customs agents to ensure proper handling and delivery of goods.

Part of their job is to coordinate with suppliers, transport companies, and customers to ensure smooth transactions.

They also manage logistics, including inventory tracking, order processing, and scheduling deliveries.

In case of any issues, they are responsible for troubleshooting shipment issues and customer complaints.

They may also be required to negotiate contracts and rates with shipping carriers.

Import-Export Coordinators also need to stay updated with changes in import and export laws and regulations of the countries they trade with.

This knowledge is essential to avoid any legal complications and ensure smooth trading operations.

 

Import-Export Coordinator Qualifications and Skills

An Import-Export Coordinator should possess a combination of soft skills, technical abilities, and industry knowledge, including:

• Understanding international trade laws and regulations to ensure all import and export activities are compliant.
• Strong attention to detail and organizational skills for managing paperwork and logistical arrangements.
• Excellent communication and negotiation skills for liaising with suppliers, freight forwarders, and customs officials.
• Ability to multitask and handle multiple shipments simultaneously, ensuring that all operations proceed according to schedule.
• Advanced knowledge of import and export documentation processes and requirements.
• Problem-solving skills to quickly address and resolve any issues that might delay shipments or violate regulations.
• Strong customer service skills for dealing with clients or business partners, understanding their needs, and ensuring satisfaction.
• Proficiency in using inventory management software and other relevant computer applications.

 

Import-Export Coordinator Experience Requirements

Import-Export Coordinators typically start their careers with a degree or diploma in business, logistics, or a related field.

Entry-level candidates may have 1 to 2 years of experience, often obtained through internships, part-time roles, or full-time roles in a logistics department or international trade company.

They may also gain on-the-job experience in positions such as Shipping Clerk, Logistics Assistant, or other roles related to global trade.

Candidates with 3 to 5 years of experience have often honed their skills in handling import-export documentation, compliance with international trade laws, and managing relationships with freight forwarders and customs brokers.

At this stage, they may have worked in roles like Import-Export Specialist or Trade Compliance Officer.

Those with more than 5 years of experience in the import-export industry usually possess advanced knowledge of trade regulations and strong skills in supply chain management.

They may have a background in leading teams or managing key accounts, preparing them for more senior roles such as Import-Export Manager.

 

Import-Export Coordinator Education and Training Requirements

An Import-Export Coordinator typically holds a bachelor’s degree in business, international business, supply chain management or a related field.

In-depth knowledge about international trade laws, import-export regulations, customs procedures, and foreign languages can be advantageous in this role.

They also require skills in logistics management, and understanding of tax and trade laws of different countries, and proficiency in documentation related to import-export activities.

Some employers may prefer candidates with a master’s degree in international business or a related field, especially for roles involving strategic decision-making.

To enhance their employability, candidates can pursue certification courses offered by recognized institutions such as the International Import-Export Institute or the American Association of Exporters and Importers.

In addition to formal education and certification, successful Import-Export Coordinators often participate in ongoing training to stay updated on changes in international trade regulations and technology advancements in logistics and supply chain management.

Strong negotiation, communication, and problem-solving skills are also essential for this role.

 

Import-Export Coordinator Salary Expectations

The average salary for an Import-Export Coordinator is $45,760 (USD) per year.

The actual earnings may vary depending on factors such as the individual’s level of experience, education, the size and type of the company, and the geographical location.

 

Import-Export Coordinator Job Description FAQs

What skills does an Import-Export Coordinator need?

Import-Export Coordinators need excellent organizational and planning skills as they manage the logistics for a multitude of products simultaneously.

They should possess strong communication and negotiation skills to interact effectively with suppliers, customers, and transportation companies.

Knowledge in international trade laws, customs regulations, and shipping procedures are essential.

Proficiency in foreign languages can be a plus.

 

Do Import-Export Coordinators need a degree?

While some companies may hire Import-Export Coordinators with a high school diploma and relevant work experience, many prefer candidates with a bachelor’s degree in business, international business, supply chain management or a related field.

Certain roles may require knowledge in specific import-export regulations, which can be acquired through certification programs.

 

What should you look for in an Import-Export Coordinator resume?

An Import-Export Coordinator resume should highlight relevant work experience in managing import and export processes, knowledge about international trade regulations, and proficiency in using logistics software.

Language skills can be beneficial for communicating with international clients or suppliers.

Any certification in import-export operations or supply chain management would be an asset.

 

What qualities make a good Import-Export Coordinator?

A good Import-Export Coordinator is detail-oriented and can handle multiple tasks simultaneously.

They should possess excellent problem-solving skills to overcome potential issues in the import-export process.

An ability to work under pressure and meet tight deadlines is crucial in this role.

Also, having cultural sensitivity and understanding of global market trends can help in building good relationships with foreign clients or suppliers.

 

What are the daily duties of an Import-Export Coordinator?

Daily duties of an Import-Export Coordinator include coordinating shipments, ensuring compliance with customs and safety regulations, maintaining import-export documentation, liaising with clients, suppliers, and transportation companies, and problem-solving any issues that arise during the shipping process.

They also monitor changes in import-export laws or tariffs and update company procedures accordingly.

 

Conclusion

And there you have it.

Today, we’ve demystified what it truly means to be an Import-Export Coordinator.

Surprise, surprise!

It’s not just about moving goods across borders.

It’s about orchestrating global trade, one shipment at a time.

With our handy Import-Export Coordinator job description template and real-world examples, you’re fully equipped to make your move.

But why draw the line there?

Delve further with our job description generator. It’s your next station for meticulously crafted listings or honing your resume to sheer perfection.

Remember:

Every shipment is a part of the bigger trade cycle.

Let’s navigate that world. Together.

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