Institutional Food Service Coordinator Job Description [Updated for 2025]

In the dynamic world of institutional food service, the role of a coordinator is ever more crucial.

As the food service industry evolves, the demand for skilled professionals adept at managing, directing, and optimizing institutional food service operations continues to grow.

But what does it really mean to be an Institutional Food Service Coordinator?

Whether you are:

• An aspiring professional trying to understand the core responsibilities of this role,
• A hiring manager outlining the perfect candidate,
• Or simply intrigued by the complexities of institutional food service coordination,

You’ve come to the right place.

Today, we introduce a fully customizable Institutional Food Service Coordinator job description template, designed for effortless posting on job boards or career sites.

Let’s dive right in.

Institutional Food Service Coordinator Duties and Responsibilities

Institutional Food Service Coordinators manage the daily operations of institutional food service establishments such as schools, hospitals, or prisons.

They plan, organize, and coordinate food service activities to ensure compliance with dietary and sanitation standards.

Their key duties and responsibilities include:

• Overseeing the preparation and serving of meals in accordance with established menus and recipes
• Ensuring compliance with food safety standards and regulations
• Coordinating and supervising the work of kitchen staff and other food service personnel
• Planning and managing food service budgets and purchasing
• Inspecting food service facilities and equipment for cleanliness and functionality
• Managing inventory and ordering food and kitchen supplies as needed
• Coordinating with dietitians or nutritionists to plan nutritious and balanced meals
• Implementing and maintaining quality control procedures
• Training new staff members in food preparation and service procedures
• Addressing and resolving complaints or issues related to food quality or service

 

Institutional Food Service Coordinator Job Description Template

Job Brief

We are searching for a reliable and efficient Institutional Food Service Coordinator to join our team.

The successful candidate will be responsible for managing food service operations within an institutional setting, ensuring the delivery of high-quality food and service that meets all hygiene and safety standards.

The ideal candidate should have a strong background in food service management, excellent leadership skills, and a strong commitment to customer satisfaction.

Familiarity with health and safety regulations is also a must.

 

Responsibilities

• Oversee daily operations of the food service department
• Plan and develop menus in accordance with nutritional guidelines and regulations
• Ensure that all food safety and sanitation standards are met
• Supervise, train, and manage food service staff
• Order and maintain inventory of food and supplies
• Coordinate with dietitians or nutritionists to ensure meals meet specific dietary requirements
• Handle budget and recordkeeping tasks
• Ensure high levels of customer satisfaction
• Resolve any issues or problems related to food service
• Plan and organize special events or functions

 

Qualifications

• Proven work experience in institutional food service or a related field
• Strong understanding of food safety and sanitation regulations
• Excellent leadership and interpersonal skills
• Ability to handle and prioritize multiple tasks
• Good understanding of budget management and recordkeeping
• Experience working with diverse populations
• Certification in food service management or related field is preferred
• Bachelor’s degree in nutrition, dietetics, food service management or related field is preferred

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Institutional Food Service Coordinator
• Work Environment: Institutional setting, such as schools, hospitals or correctional facilities. This position may require standing for long periods and lifting heavy objects.
• Reporting Structure: Reports to the Institutional Administrator or Director of Food Services.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $45,000 minimum to $65,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does an Institutional Food Service Coordinator Do?

Institutional Food Service Coordinators work in large establishments like hospitals, schools, correctional facilities, or corporate cafeterias.

They are responsible for overseeing the operations of institutional food services, ensuring food safety and quality, and meeting the nutritional needs of the clientele.

Their main duties include planning and coordinating food preparation and service, ensuring compliance with food safety regulations, and managing food service staff.

This can involve developing menus, ensuring meals are prepared correctly, and resolving any issues related to food service.

Institutional Food Service Coordinators often work closely with dietitians or nutritionists to ensure the meals meet specific dietary requirements of the institution’s clientele.

They may also be involved in budgeting, purchasing, and inventory control for food supplies.

They are also responsible for the training and supervision of food service workers.

They ensure the staff adheres to proper food handling and sanitation procedures.

In addition to their managerial duties, Institutional Food Service Coordinators may also be responsible for liaising with other departments and upper management, ensuring the smooth operation of their department within the larger institution.

 

Institutional Food Service Coordinator Qualifications and Skills

An Institutional Food Service Coordinator should possess a variety of skills and qualifications that align with the role, including:

• Experience in food service management, with knowledge of meal planning, food preparation, and serving techniques
• Understanding of food safety standards and regulations, as well as having certification in food safety
• Organizational skills to manage and coordinate food service operations efficiently, including staff schedules, meal preparation, and supply inventory
• Excellent communication skills to effectively interact with staff, vendors, and clients, ensuring all needs and concerns are addressed
• Strong leadership skills to supervise and motivate a team of food service workers
• Problem-solving abilities to address issues that may arise in the food service operations
• Ability to adhere to budget constraints while ensuring the delivery of high-quality food service
• Knowledge of dietary needs and restrictions to plan and provide suitable meals for all clients
• Physical abilities to perform tasks such as lifting heavy items, standing for long periods, and working in a fast-paced environment

 

Institutional Food Service Coordinator Experience Requirements

Institutional Food Service Coordinators are typically required to have at least 2-3 years of experience in a food service setting.

This could be gained through working in a restaurant, catering service, or other food service establishment.

During this time, they would gain practical experience in food preparation, service, and safety procedures.

Experience in a supervisory or management role is also highly valued, as Institutional Food Service Coordinators are often responsible for overseeing a team of food service workers.

This can be gained either in a food service setting or in another field.

Some Institutional Food Service Coordinators may also have experience in a healthcare or educational setting, as these are common places of employment for this role.

This experience would give them a thorough understanding of the specific needs and regulations of these types of institutions.

Those with more than 5 years of experience in the field typically have a more comprehensive understanding of food service operations, including budgeting, employee management, and compliance with health and safety regulations.

They may be well-suited for roles that involve a higher degree of responsibility and decision-making.

Furthermore, some coordinators may have experience with specific types of food service systems, like meal planning software or inventory management systems, which can be beneficial for certain roles.

 

Institutional Food Service Coordinator Education and Training Requirements

Institutional Food Service Coordinators typically require a high school diploma or GED.

They must have experience in the food service industry, usually gained through roles such as chef, cook, or food service worker.

Knowledge of food safety regulations and guidelines is vital for this role, often obtained through food safety certification programs such as ServSafe or similar.

An associate’s or bachelor’s degree in food service management or a related field like nutrition, dietetics, or culinary arts can be advantageous.

Some programs may include coursework in food service management, food safety, and nutrition.

Institutional Food Service Coordinators may also benefit from additional training or certification in management, as the role often involves supervising staff, managing budgets, and overseeing operations.

Continuing education is important in this role to stay informed about changes in food safety regulations, dietary guidelines, and industry trends.

 

Institutional Food Service Coordinator Salary Expectations

An Institutional Food Service Coordinator typically earns an average salary of $51,870 (USD) per year.

This salary can fluctuate based on factors such as previous experience in the field, geographical location, and the size and type of the institution for which they work.

 

Institutional Food Service Coordinator Job Description FAQs

What skills does an Institutional Food Service Coordinator need?

Institutional Food Service Coordinators should possess leadership and management skills, as they often oversee the operations of a facility’s food service department.

They also need excellent communication skills to interact with a diverse team.

Knowledge of food safety regulations and dietary needs is critical.

Strong organizational and problem-solving skills are also required to manage inventory and resolve any issues that may arise.

 

Do Institutional Food Service Coordinators need a degree?

While not always required, many employers prefer candidates with a bachelor’s degree in food service management, dietetics, or a related field.

However, significant experience in food service, especially in a supervisory role, may substitute for formal education.

Some employers may require specific certifications, such as the ServSafe Food Handler Certification.

 

What should you look for in an Institutional Food Service Coordinator resume?

Firstly, check for relevant experience in food service operations, preferably in a leadership role.

Validate their knowledge of food service regulations and safety measures.

Any certifications in food handling or safety should be highlighted.

Also, look for evidence of skills such as team management, problem-solving, and inventory control.

Any experience with menu planning and catering for diverse dietary needs is also advantageous.

 

What qualities make a good Institutional Food Service Coordinator?

A good Institutional Food Service Coordinator is detail-oriented, ensuring that all aspects of the food service operation run smoothly and meet all safety regulations.

They are able to lead a team effectively, promoting teamwork and a positive work environment.

Additionally, they should be flexible and able to handle unexpected issues that may arise, such as supply shortages or equipment malfunctions.

Lastly, they should be committed to providing quality food service that caters to the diverse dietary needs of the institution’s population.

 

What are the responsibilities of an Institutional Food Service Coordinator?

An Institutional Food Service Coordinator oversees the operations of food services within an institution such as a school, hospital, or prison.

Their responsibilities typically include menu planning, ensuring compliance with food safety regulations, managing staff, controlling inventory, budgeting, and coordinating with suppliers.

They may also be involved in addressing specific dietary needs and preferences of the institution’s population.

 

Conclusion

And there you have it.

Today, we’ve given you a sneak peek into the fast-paced world of an institutional food service coordinator.

Guess what?

It’s not just about serving food.

It’s about orchestrating a seamless dining experience, one meal at a time.

With our foolproof institutional food service coordinator job description template and real-world examples, you’re well-equipped to step into this dynamic role.

But why stop there?

Dig deeper with our job description generator. It’s your essential tool for creating detailed job listings or refining your resume to perfection.

Remember:

Every meal served is a part of a bigger mission.

Let’s create exceptional dining experiences. Together.

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