Inventory Coordinator Job Description [Updated for 2024]

inventory coordinator job description

In today’s world, the role of an inventory coordinator has become more crucial than ever.

With the pace of business and supply chain dynamics evolving, the demand for skilled professionals who can manage, optimize and safeguard our inventory assets has surged.

But what does being an inventory coordinator truly entail?

Whether you are:

  • A job seeker looking to understand the core of this role,
  • A hiring manager outlining the perfect candidate,
  • Or simply intrigued by the behind-the-scenes operations of inventory management,

You’ve come to the right place.

Today, we present a customizable inventory coordinator job description template, designed for effortless posting on job boards or career sites.

Let’s delve right into it.

Inventory Coordinator Duties and Responsibilities

Inventory Coordinators are crucial in the smooth running of a company’s inventory management and control.

They handle tasks related to inventory tracking, reordering supplies, and coordinating with other departments to ensure inventory accuracy and customer satisfaction.

The general duties and responsibilities of an Inventory Coordinator include:

  • Monitor and maintain current inventory levels
  • Record, track, and report inventory as necessary
  • Process purchasing orders as required
  • Perform physical count of inventory and reconcile actual stock count to computer-generated reports
  • Receive, unpack, and deliver goods; re-stock items as necessary; label shelves
  • Process and document returns as required following established procedures
  • Work closely with purchasing department, receiving department, and other staff to complete tasks
  • Organize and manage inventory documentation and coordinate with auditors to ensure compliance with internal procedures and government regulations
  • Identify and resolve discrepancies between inventory records and physical counts
  • Ensure that damaged or misplaced inventory items are accounted for and handled properly

 

Inventory Coordinator Job Description Template

Job Brief

We are seeking an organized and detail-oriented Inventory Coordinator to manage our inventory operations.

The responsibilities include maintaining inventory levels, coordinating with the buying and warehouse teams, documenting purchases, receipts, and payments, and providing reports on inventory activities and variances.

The ideal candidate should be familiar with supply chain procedures and have good communication skills to interact with vendors, clients, and internal teams.

Ultimately, the role of the Inventory Coordinator is to ensure our inventory stays at an optimal level to meet customer demands while adhering to financial targets and operational policies.

 

Responsibilities

  • Maintaining and updating inventory records
  • Developing and implementing inventory control procedures and best practices
  • Coordinating with the buying and warehouse departments to review and adjust inventory levels
  • Providing detailed inventory reports to the management team
  • Identifying and resolving discrepancies between inventory records and physical counts
  • Conducting regular inventory audits and keeping inventory spaces organized
  • Managing inventory transfers, adjustments, and write-offs
  • Ensuring compliance with relevant laws and regulations
  • Monitoring and managing purchase orders, receipts, and payments
  • Keeping track of inbound and outbound orders to prevent overstocking and shortages

 

Qualifications

  • Proven work experience as an Inventory Coordinator, Inventory Analyst or similar role
  • Good understanding of supply chain procedures
  • Working knowledge of inventory management software
  • Active participation in inventory audits
  • Excellent organization skills
  • Good communication and negotiation abilities
  • Ability to accurately track inventory and create reports
  • An analytical mind with strong math skills
  • BSc in Logistics, Business Administration or relevant field

 

Benefits

  • 401(k)
  • Health insurance
  • Dental insurance
  • Retirement plan
  • Paid time off
  • Professional development opportunities

 

Additional Information

  • Job Title: Inventory Coordinator
  • Work Environment: Warehouse setting with occasional office duties. Some travel may be required for vendor meetings or site visits.
  • Reporting Structure: Reports to the Inventory Manager or Supply Chain Manager.
  • Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
  • Pay Range: $45,000 minimum to $75,000 maximum
  • Location: [City, State] (specify the location or indicate if remote)
  • Employment Type: Full-time
  • Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
  • Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does an Inventory Coordinator Do?

Inventory Coordinators primarily work in warehouses, manufacturing plants, retail businesses, and other organizations that require the management of large quantities of stock or supplies.

They are responsible for managing and overseeing inventory control, which includes maintaining accurate records of all inventories.

They are in charge of tracking incoming and outgoing materials and updating inventory records to reflect current stock levels.

Inventory Coordinators also handle the organization of storage areas to ensure efficient and safe handling of goods.

They organize inventory counts and are responsible for correcting any discrepancies or errors found during these counts.

Additionally, they coordinate with other departments, such as sales and procurement, to ensure that inventory levels are sufficient to meet customer demand.

They may also be involved in predicting future inventory needs based on historical data and anticipated business trends.

Another aspect of their role may include managing relationships with vendors and suppliers, ensuring deliveries are received on time and in the correct quantities.

Their job is not only to ensure operational efficiency but also to reduce costs and prevent losses that could arise from mismanaged inventory.

 

Inventory Coordinator Qualifications and Skills

An effective Inventory Coordinator should have a set of skills and qualifications that align with your job description, such as:

  • Strong organizational skills to effectively manage and maintain inventory records in a well-structured manner.
  • Excellent attention to detail to ensure all stock is accounted for and inventory data is accurate.
  • Ability to use inventory management software and related technology to streamline the inventory tracking process.
  • Excellent numerical skills for accurate stock count and reporting.
  • Problem-solving skills to identify discrepancies in inventory and take corrective action promptly.
  • Interpersonal and communication skills to effectively liaise with suppliers, transporters, and internal team members.
  • Time management skills to ensure that all tasks related to inventory are completed in a timely manner.
  • Understanding of supply chain management and warehouse operations to ensure efficient inventory processes.
  • Ability to work under pressure and manage multiple tasks simultaneously in a fast-paced environment.

 

Inventory Coordinator Experience Requirements

Inventory Coordinators generally need a minimum of 1 to 2 years of experience in a related role such as Inventory Clerk, Warehouse Associate, or Procurement Assistant.

This experience usually provides them with the necessary skills and knowledge to manage, organize and handle inventory, including the use of inventory management software and understanding supply chain processes.

Candidates with 3 to 5 years of experience in inventory management may have developed more advanced skills, such as the ability to analyze and forecast inventory needs, create and implement inventory control systems, and manage vendor relationships.

Those with more than 5 years of experience may have gained supervisory or management experience, and could be eligible for roles that require overseeing a team or managing the entire inventory process for a company.

Additionally, some employers may require candidates to have certifications such as the Certified in Production and Inventory Management (CPIM) or Certified Supply Chain Professional (CSCP) credentials, which demonstrate advanced knowledge and expertise in the field.

 

Inventory Coordinator Education and Training Requirements

Inventory Coordinators typically have a high school diploma or equivalent, with some employers preferring candidates with an associate’s or bachelor’s degree in supply chain management, logistics, or a related field.

They are expected to have a solid understanding of inventory management procedures, and any experience in warehouse work can be beneficial.

Proficiency in inventory software, databases and systems, and familiarity with modern warehousing practices is also desirable.

A background in data entry, analysis, and basic accounting principles is usually advantageous for an inventory coordinator.

They should also have physical stamina and strength, as the job often involves moving and lifting heavy items.

Certain certifications, such as Certified in Production and Inventory Management (CPIM) from APICS or Certified Supply Chain Professional (CSCP), can enhance job prospects and salary potential.

Though not a requirement, many inventory coordinators pursue additional training in areas like logistics management and supply chain optimization to improve their skills and increase their chances of advancement.

 

Inventory Coordinator Salary Expectations

An Inventory Coordinator makes an average of $46,840 (USD) per year.

The actual earnings may vary based on factors such as experience, qualifications, geographical location, and the specific company they work for.

 

Inventory Coordinator Job Description FAQs

What skills does an Inventory Coordinator need?

Inventory Coordinators should have strong organizational and analytical skills to maintain accurate inventory records and perform data analysis.

They should also have good communication skills to liaise with suppliers and other departments.

Technical skills, such as proficiency in inventory management software, are also crucial.

 

Do Inventory Coordinators need a degree?

Inventory Coordinators don’t necessarily need a degree, but having one in fields such as business administration, logistics, or supply chain management can be beneficial.

Relevant work experience in inventory management or a related field is usually essential.

Additionally, certification from organizations like APICS can provide an edge.

 

What should you look for in an Inventory Coordinator resume?

An Inventory Coordinator resume should demonstrate experience in inventory management and proficiency in using inventory software.

Look for skills in data analysis, forecasting, and logistics.

Also, check if the candidate has experience with inventory audits and knowledge of supply chain and procurement procedures.

 

What qualities make a good Inventory Coordinator?

A good Inventory Coordinator is detail-oriented and has a strong analytical mindset for managing inventory data and spotting trends or issues.

They should be excellent problem solvers, capable of addressing inventory discrepancies or issues promptly.

Good interpersonal skills are also important, as they often need to communicate and coordinate with suppliers and various internal departments.

 

What are the main responsibilities of an Inventory Coordinator?

Inventory Coordinators oversee and maintain the company’s inventory levels.

Their duties include performing inventory audits, tracking inventory levels, placing orders, liaising with suppliers, and coordinating with other departments to ensure inventory needs are met.

They also analyze supply chain data to improve inventory management procedures.

 

Is certification necessary for an Inventory Coordinator?

While certification is not typically a requirement, it can enhance career opportunities and advancement.

Certification programs, such as the Certified in Production and Inventory Management (CPIM) from APICS, provide training in inventory management techniques and best practices.

These certifications can demonstrate a commitment to the profession and a mastery of the skills necessary for the role.

 

Conclusion

So there you have it.

Today, we unraveled the intricacies of what it truly means to be an inventory coordinator.

And guess what?

It’s not just about counting items.

It’s about ensuring a smooth and efficient supply chain, one product at a time.

With our go-to inventory coordinator job description template and real-life examples, you’re ready to step into this vital role.

But why stop there?

Dive deeper with our job description generator. It’s your key to creating precise job listings or honing your resume to perfection.

Remember:

Every item in the inventory is a part of the bigger business picture.

Let’s streamline that supply chain. Together.

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