Job Analysis Specialist Job Description [Updated for 2025]

In today’s dynamic work environment, the role of a Job Analysis Specialist is more crucial than ever.

As businesses evolve and expand, the need for specialists who can analyze, define, and structure job roles becomes more critical.

But what exactly does a Job Analysis Specialist do?

Whether you are:

• A job seeker trying to understand the scope of this role,
• A hiring manager creating the perfect job profile,
• Or simply interested in learning more about job analysis,

You’ve come to the right place.

Today, we present a customizable Job Analysis Specialist job description template, designed for effortless posting on job boards or career sites.

Let’s delve into it.

Job Analysis Specialist Duties and Responsibilities

Job Analysis Specialists are responsible for evaluating, analyzing, and maintaining job descriptions and classifications within an organization.

They use data analysis and employee interviews to understand each role in detail.

They have the following duties and responsibilities:

• Analyzing job roles and responsibilities to prepare accurate job descriptions
• Collecting data about jobs through interviews, questionnaires, and observations
• Assessing and categorizing jobs according to their relative value
• Studying and implementing compensation plans
• Ensuring all job descriptions comply with local, state, and federal labor laws
• Providing expert advice on job analysis to human resources staff and management
• Working with management to understand future company needs and design jobs accordingly
• Conducting job evaluation surveys to identify and delineate job levels and families, and the competencies required in different jobs
• Conducting market research to ensure that the organization’s job structure and pay levels are competitive

 

Job Analysis Specialist Job Description Template

Job Brief

We are seeking a meticulous Job Analysis Specialist to conduct in-depth evaluations of job roles within our organization.

Your responsibilities will include gathering and analyzing job data, defining role requirements, and assisting in the development of job descriptions.

The ideal candidate will possess excellent analytical skills, with a deep understanding of the various aspects that define a role within an organization.

They must be able to establish and streamline job specifications and requirements for the optimal functioning of each department within the organization.

 

Responsibilities

• Conduct thorough job analyses to understand the roles and responsibilities of each position
• Gather and analyze job data, such as required skills, output, and compensation levels
• Work closely with HR and management to define role requirements and job descriptions
• Assist in the development and revision of job descriptions and job evaluations
• Provide recommendations on optimal job design and organizational structure
• Participate in job grading and salary benchmarking activities
• Ensure compliance with labor regulations and industry standards
• Contribute to HR projects, such as workforce planning and talent management

 

Qualifications

• Proven experience as a Job Analysis Specialist or similar role
• Strong analytical and problem-solving skills
• Knowledge of job design and organizational psychology principles
• Familiarity with labor legislation and compensation guidelines
• Excellent verbal and written communication skills
• BSc degree in Human Resources, Psychology, or relevant field

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Job Analysis Specialist
• Work Environment: Office setting with options for remote work. Some travel may be required for meetings or consultations.
• Reporting Structure: Reports to the HR Manager or HR Director.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $65,000 minimum to $95,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Job Analysis Specialist Do?

Job Analysis Specialists work in a range of industries and corporations, their role being pivotal in the Human Resources department.

They perform detailed research and analysis on job roles, responsibilities, and requirements.

This involves collecting data about jobs, such as skills needed, tasks performed, and responsibilities taken on in a particular role.

The specialist then prepares job descriptions and specifications based on the collected data.

These descriptions are critical in recruitment processes, performance evaluations, and training programs.

Job Analysis Specialists also analyze and evaluate company policies and practices to ensure they align with the nature and requirements of different job roles.

They may also recommend changes or improvements to these practices based on their findings.

They work closely with HR managers, recruitment officers, and sometimes directly with employees to gather relevant data and understand the nuances of different jobs.

Their role may further extend to assisting in salary and benefits planning, as their analysis provides insights on the value of different job roles.

This can be particularly helpful in creating fair compensation packages based on job complexity and requirements.

They may also be responsible for ensuring the company’s compliance with labor laws and regulations by ensuring that job requirements and descriptions are not discriminatory and meet all regulatory standards.

 

Job Analysis Specialist Qualifications and Skills

Job Analysis Specialists use a combination of analytical skills, business knowledge, and communication abilities to understand and define job roles, including:

• Analytical skills to review and interpret job data, identify relevant patterns, and make informed conclusions regarding job roles and requirements.
• Excellent attention to detail to ensure accuracy and comprehensiveness in job descriptions and role specifications.
• Exceptional communication skills to clearly and accurately document job responsibilities and requirements, as well as to collaborate with various stakeholders such as HR personnel and hiring managers.
• Understanding of business operations and structures to comprehend the significance and function of each job role within the broader organizational context.
• Interpersonal skills to engage with employees and managers in order to understand job roles and responsibilities thoroughly.
• Problem-solving abilities to address ambiguities or conflicts in job descriptions and roles.
• Knowledge of employment laws and regulations to ensure compliance in job descriptions and hiring practices.
• Proficiency in data collection methods and analysis software to gather and interpret job-related data effectively.

 

Job Analysis Specialist Experience Requirements

Job Analysis Specialists are generally expected to have a bachelor’s degree in human resources or a related field, with at least 1-2 years of experience in HR or a related field.

This experience could come from internships, part-time roles, or full-time employment.

Entry-level candidates may also have experience in roles such as HR Assistant, Recruitment Coordinator, or other HR-related roles.

This allows them to gain a thorough understanding of job functions, requirements, and the overall structure of a company.

Candidates with more than 3 years of experience often develop their skills in data analysis, project management, and effective communication from their roles as Job Analysts or similar HR roles.

Those with more than 5 years of experience are typically considered experts in the field.

They may have comprehensive knowledge of labor laws, company policies, and compensation structures.

Such candidates may also have leadership experience and are often ready for managerial or senior roles within the HR department.

In addition, a Job Analysis Specialist may also gain valuable experience through professional certifications such as the Professional in Human Resources (PHR) or the Society for Human Resource Management Certified Professional (SHRM-CP).

 

Job Analysis Specialist Education and Training Requirements

Job Analysis Specialists typically require a bachelor’s degree in human resources, business administration, psychology, or a related field.

Their education needs to provide them with a solid understanding of employment laws, workplace policies, and employee relations.

To enhance their analytical skills, they often need coursework or experience in statistics, data analysis, and research methods.

Some employers may prefer candidates with a master’s degree in human resources, labor relations, or business administration (MBA), especially for positions that require more experience or leadership.

In addition to formal education, a Job Analysis Specialist may require certifications such as the Certified Professional in Human Resources (PHR) or the Senior Professional in Human Resources (SPHR), indicating their expertise and commitment in the field.

They also need to have strong communication skills, as they will often need to present their findings and recommendations to management.

Continuous learning is important in this role, as employment laws and workplace trends are constantly evolving.

Therefore, ongoing training and professional development opportunities should be considered.

 

Job Analysis Specialist Salary Expectations

A Job Analysis Specialist earns an average salary of $62,733 (USD) per year.

The actual earnings may fluctuate based on factors such as experience, the complexity of the tasks, location, and the company for which they work.

 

Job Analysis Specialist Job Description FAQs

What skills does a Job Analysis Specialist need?

Job Analysis Specialists should possess strong analytical skills to systematically study jobs and job requirements.

They need excellent communication and interpersonal skills to interact effectively with employees and management.

They should also be proficient in using databases and software for data analysis.

An understanding of human resource laws and regulations is also beneficial.

 

Do Job Analysis Specialists need a degree?

Most Job Analysis Specialist positions require a bachelor’s degree in human resources, business, or a related field.

Some employers may prefer candidates with a master’s degree or relevant certifications.

Work experience in human resources or job analysis can also be advantageous.

 

What should you look for in a Job Analysis Specialist resume?

When reviewing a Job Analysis Specialist’s resume, look for a strong background in human resources, business, or a related field.

Experience in job analysis, compensation analysis, or workforce planning can be particularly valuable.

Proficiency in data analysis software and databases is also important.

Look for evidence of strong communication skills and the ability to work collaboratively with a team.

 

What qualities make a good Job Analysis Specialist?

A good Job Analysis Specialist is detail-oriented and analytical, with the ability to systematically study jobs and determine job requirements.

They have excellent communication and interpersonal skills, allowing them to effectively interact with employees at all levels of an organization.

They are comfortable using technology, such as databases and data analysis software.

Good Job Analysis Specialists are also committed to maintaining up-to-date knowledge of human resource laws and regulations.

 

What are the daily duties of a Job Analysis Specialist?

On a typical day, a Job Analysis Specialist might meet with management to discuss new positions or changes in existing jobs.

They might collect data on job requirements through surveys, interviews, or observation.

They will likely spend time analyzing this data and preparing reports on their findings.

They might also collaborate with other HR professionals on workforce planning, compensation analysis, or other related tasks.

 

Conclusion

And there you have it.

Today, we’ve given you an in-depth look into the crucial role of a Job Analysis Specialist.

Guess what?

It’s not just about analyzing jobs.

It’s about shaping the future of the workforce, one job role at a time.

With our go-to Job Analysis Specialist job description template and real-world examples, you’re fully equipped to take that next step.

But why pause there?

Immerse yourself further with our job description generator. It’s your next step to creating razor-sharp job listings or refining your resume to perfection.

Remember:

Every job analysis is a piece of a larger organizational structure.

Let’s shape the future of work. Together.

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