Leasing Coordinator Job Description [Updated for 2025]

In the dynamic world of real estate, the role of a leasing coordinator is becoming increasingly crucial.

As the industry evolves, so does the demand for skilled individuals who can navigate, streamline, and protect our leasing processes.

But what exactly is expected from a leasing coordinator?

Whether you are:

• A job seeker trying to understand the core responsibilities of this role,
• A hiring manager crafting the profile of the perfect candidate,
• Or simply fascinated by the intricacies of leasing coordination,

You’ve come to the right place.

Today, we present a customizable leasing coordinator job description template, designed for easy posting on job boards or career sites.

Let’s delve right into it.

Leasing Coordinator Duties and Responsibilities

Leasing Coordinators are primarily responsible for managing all aspects of leasing properties, including handling leasing paperwork, interacting with potential and current tenants, and ensuring high occupancy rates.

Their daily duties and responsibilities include:

• Coordinate and schedule viewings of rental properties
• Provide potential tenants with relevant information about the property
• Complete and process lease applications, agreements, and renewals
• Conduct credit checks and reference checks for potential tenants
• Handle tenant inquiries and complaints, and coordinate maintenance requests
• Coordinate move-ins and move-outs
• Ensure all leases and rental agreements comply with local, state, and federal laws
• Maintain accurate records of all leasing activities
• Develop and implement marketing strategies to attract new tenants
• Communicate regularly with property owners about vacancies, tenant issues, and upkeep of the property

 

Leasing Coordinator Job Description Template

Job Brief

We are looking for an organized and motivated Leasing Coordinator to assist in the leasing activities of our real estate properties.

The Leasing Coordinator responsibilities include responding to tenant inquiries, scheduling property viewings, facilitating lease agreements and maintaining detailed records of property listings.

Our ideal candidate has a strong understanding of customer service, property management software, and leasing regulations.

The aim is to secure tenants and maintain high occupancy rates while adhering to property standards and legal requirements.

 

Responsibilities

• Coordinate and schedule property viewings with prospective tenants.
• Prepare and distribute lease paperwork and agreements.
• Ensure all leasing documentation is completed accurately and on time.
• Manage and update property listings on various platforms.
• Process applications, perform background checks, and handle lease renewals.
• Provide excellent customer service to prospective and current tenants.
• Communicate regularly with property management to ensure efficient operations.
• Assist with marketing efforts to drive property interest and occupancy.

 

Qualifications

• Proven experience in a leasing role, or similar.
• Knowledge of property management software (Yardi, Rent Manager, etc.)
• Excellent communication, negotiation, and sales skills.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite.
• Understanding of leasing laws and regulations.
• High school diploma; Degree in business administration, real estate or similar field is preferred.

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Training and development opportunities

 

Additional Information

• Job Title: Leasing Coordinator
• Work Environment: Office setting with some local travel for property viewings and meetings.
• Reporting Structure: Reports to the Leasing Manager or Property Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $45,000 minimum to $65,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Leasing Coordinator Do?

Leasing Coordinators work in the real estate industry, often for property management companies, real estate agencies, or individual landlords.

Their primary role is to manage and coordinate the leasing process of properties, from advertising available properties to signing lease agreements with tenants.

They are responsible for responding to inquiries from prospective tenants, scheduling and conducting property tours, and explaining lease terms and conditions.

They play a critical role in attracting and retaining tenants, so they need to have excellent customer service skills.

Leasing Coordinators also carry out background and credit checks on prospective tenants to ensure they meet the company’s rental criteria.

They negotiate lease terms, prepare lease agreements, and facilitate lease signings.

In addition, they also handle tenant issues and complaints, liaise with maintenance teams to schedule repairs and handle move-ins and move-outs.

They often collaborate with property managers to discuss marketing strategies, occupancy rates, and tenant satisfaction.

Their role also involves maintaining and updating property listings, and monitoring market trends to determine competitive lease prices.

Some Leasing Coordinators may also be involved in budgeting and financial reporting, depending on the size and structure of the organization they work for.

 

Leasing Coordinator Qualifications and Skills

A Leasing Coordinator should have a unique blend of skills and qualifications to effectively manage property rentals and tenant relations, including:

• Strong interpersonal skills to build and maintain relationships with potential tenants, property owners, and other stakeholders.
• Excellent communication skills to effectively convey lease terms, property rules, and other important information to tenants and property owners.
• Customer service skills for addressing tenant inquiries, resolving disputes, and ensuring tenant satisfaction.
• Knowledge of real estate market and trends to effectively market properties and negotiate lease terms.
• Attention to detail for accurately preparing leasing contracts, maintaining tenant records, and reviewing lease applications.
• Organizational skills to manage multiple properties, keep track of lease renewals, and coordinate property maintenance.
• Problem-solving skills to address and resolve issues related to property management and tenant relations.
• Basic understanding of financial principles for setting rental prices and managing property expenses.

 

Leasing Coordinator Experience Requirements

Starting as a Leasing Coordinator generally requires a minimum of one year experience in a customer service or administrative role, preferably in the real estate or property management field.

This experience can be accumulated through internships, part-time roles, or full-time positions in related areas.

Candidates who have spent 2 to 3 years in the field usually have a strong understanding of leasing contracts, property management software, and the leasing process.

These professionals may have gained their experience working as Leasing Consultants, Property Management Assistants, or Real Estate Associates.

Professionals with more than 3 years of experience typically have a well-rounded understanding of leasing regulations and property management.

They have often spent time in roles such as Leasing Manager, Property Manager, or Real Estate Manager.

Those with over 5 years of experience in the field may be prepared for a leadership role.

They often have experience overseeing leasing operations, managing staff, and coordinating with property owners and tenants.

Their background may include positions as Senior Leasing Coordinators or Leasing Directors.

In addition to these experience requirements, Leasing Coordinators are often required to hold a real estate license, and certifications such as Certified Apartment Manager (CAM) or Certified Property Manager (CPM) can be beneficial.

 

Leasing Coordinator Education and Training Requirements

A Leasing Coordinator typically has a high school diploma or equivalent, but a bachelor’s degree in real estate, business administration or a related field is often preferred by employers.

They must also have a strong understanding of property management principles and real estate law, often gained through on-the-job training or apprenticeships.

Depending on the state, a Leasing Coordinator may need to be licensed to practice.

Licensing requirements generally include completing a certain amount of real estate courses and passing a licensing exam.

Some Leasing Coordinators may also choose to pursue professional certifications in property management or leasing coordination.

These certifications demonstrate an advanced understanding of the field and commitment to continual learning.

In addition to these requirements, a Leasing Coordinator must have excellent customer service and communication skills, as they often interact with tenants, property owners, and various other stakeholders.

 

Leasing Coordinator Salary Expectations

A Leasing Coordinator can expect to earn an average salary of $40,980 (USD) per year.

The actual earnings may vary based on factors like experience, skills, the size and location of the property management company, and the local cost of living.

 

Leasing Coordinator Job Description FAQs

What skills does a Leasing Coordinator need?

Leasing Coordinators require excellent interpersonal and communication skills as they interact with potential and existing tenants regularly.

They need organizational skills to manage paperwork, scheduling, and property listings.

Sales skills are also important as they need to effectively promote and lease properties.

Additionally, they should have a basic understanding of real estate laws and regulations.

 

Do Leasing Coordinators need a degree?

A degree is not always required to be a Leasing Coordinator, though some employers may prefer candidates with a degree in real estate, business, or a related field.

However, experience in leasing, sales, or customer service is often more important.

Certain areas may require Leasing Coordinators to obtain a real estate license.

 

What should you look for in a Leasing Coordinator resume?

A Leasing Coordinator resume should highlight any experience in leasing, property management, or customer service.

Look for evidence of organizational skills, such as managing multiple listings or coordinating property showings.

Sales skills can be another key factor, so pay attention to any history of meeting or exceeding leasing targets.

If a real estate license is required in your area, ensure the candidate has this qualification.

 

What qualities make a good Leasing Coordinator?

A good Leasing Coordinator is proactive, organized, and has strong customer service skills.

They should have a knack for sales and be able to effectively market properties to potential tenants.

They must also be comfortable working in a fast-paced environment, juggling multiple tasks at once.

Being detail-oriented is also important, as they will need to handle paperwork and ensure that all leasing regulations are followed.

 

What are the daily duties of a Leasing Coordinator?

A Leasing Coordinator typically starts their day by reviewing and responding to emails or calls from potential and existing tenants.

They may spend time marketing properties online or through other channels, scheduling and conducting property viewings, and processing rental applications.

They also coordinate maintenance and repairs, interact with property owners, and prepare leasing contracts.

Depending on the property and company, they may also handle rent collections and tenant relations.

 

Conclusion

So, there it is.

Today, we’ve opened the door to what it truly means to be a Leasing Coordinator.

Surprised?

It’s not just about signing leases.

It’s about orchestrating the future of property leasing, one contract at a time.

Armed with our comprehensive leasing coordinator job description template and real-life examples, you’re ready to step into action.

Yet, why limit yourself?

Go deeper with our job description generator. It’s your ultimate tool for crafting meticulous job listings or refining your resume to excellence.

Don’t forget:

Every lease is part of a larger portfolio.

Let’s construct that future. Together.

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