Maintenance Control Coordinator Job Description [Updated for 2025]

In today’s highly mechanized world, the emphasis on maintenance control coordinators has never been greater.

As systems and machinery advance, the demand for skilled individuals who can manage, enhance, and secure our mechanical infrastructure escalates.

But let’s delve deeper: What’s really expected of a maintenance control coordinator?

Whether you are:

• A job seeker attempting to understand the core of this role,
• A hiring manager outlining the perfect candidate,
• Or simply curious about the intricacies of maintenance control coordination,

You’re in the right place.

Today, we present a versatile maintenance control coordinator job description template, designed for straightforward posting on job boards or career sites.

Let’s dive right in.

Maintenance Control Coordinator Duties and Responsibilities

Maintenance Control Coordinators are vital to the smooth operation of any business as they are responsible for managing all maintenance activities and ensuring all equipment and facilities are in good working condition.

Their duties and responsibilities often include:

• Planning, scheduling and coordinating detailed phases of technical work related to maintenance of equipment and facilities
• Ensuring that all maintenance work is carried out in accordance with safety standards and regulations
• Monitoring and controlling maintenance costs
• Inspecting equipment, structures, or materials to identify errors or other problems or defects
• Managing the inventory of spare parts and maintenance supplies
• Coordinating with contractors and vendors for the repair and maintenance of equipment and facilities
• Developing and implementing maintenance procedures
• Providing technical guidance and advice to maintenance staff
• Ensuring the maintenance records are kept updated
• Monitoring the effectiveness of maintenance work and making necessary adjustments or improvements

 

Maintenance Control Coordinator Job Description Template

Job Brief

We are seeking an organized, detail-oriented Maintenance Control Coordinator to join our team.

As a Maintenance Control Coordinator, you will be responsible for coordinating and overseeing the maintenance, repair, and safety of our company’s equipment and facilities.

You will be collaborating with multiple departments, organizing schedules, and ensuring that all maintenance tasks are completed timely and efficiently.

 

Responsibilities

• Coordinate, schedule and audit facility maintenance procedures across multiple locations.
• Ensure all maintenance services are efficiently carried out and meet the company standards.
• Manage relationships with contractors and service providers.
• Maintain budget for maintenance operations, ensuring all operations stay within the allocated budget.
• Create and implement maintenance procedures, ensuring they adhere to safety and quality standards.
• Keep maintenance logs and report on daily activities.
• Ensure all machinery and equipment are in safe working condition.
• Coordinate with team members and other departments for the purpose of completing projects and work orders efficiently.

 

Qualifications

• Proven work experience as a Maintenance Coordinator or similar role in a technical environment.
• Solid understanding of technical aspects of plumbing, carpentry, electrical systems etc.
• Knowledge of facility operations and maintenance management.
• Working knowledge of facilities machines and equipment.
• Ability to keep track of and report on activity.
• Excellent organizational and leadership abilities.
• Exceptional communication and interpersonal skills.
• BSc/BA in Facility Management, Engineering or relevant field is preferred.

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Maintenance Control Coordinator
• Work Environment: This job generally requires the ability to use the following physical activities: standing, walking, using hands/fingers, reaching, stooping, kneeling, or crouching. Exposure to a variety of physical conditions such as proximity to moving parts, electrical currents, etc.
• Reporting Structure: Reports to the Maintenance Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $50,000 minimum to $80,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Maintenance Control Coordinator Do?

Maintenance Control Coordinators typically work for organizations in various industries like manufacturing, transportation, and utilities where they are responsible for overseeing and coordinating the repair and maintenance of equipment, machines, or facilities.

They work closely with maintenance staff, technicians, and managers to ensure all maintenance activities are scheduled and completed in a timely and efficient manner.

They are also responsible for tracking the status of ongoing maintenance work and keeping detailed records of maintenance operations.

Their job involves ensuring the proper scheduling of preventive and predictive maintenance tasks, and they must also react quickly to any sudden breakdowns or emergencies that require immediate repair.

They may also be responsible for maintaining inventory of spare parts and tools, ensuring compliance with safety regulations, and coordinating training programs for maintenance personnel.

Maintenance Control Coordinators often have a role in planning and budgeting for maintenance activities, and they may work with other departments to minimize disruption and maximize the lifespan and efficiency of the equipment and facilities.

 

Maintenance Control Coordinator Qualifications and Skills

A competent Maintenance Control Coordinator should possess the following skills and qualifications to effectively carry out their role:

• Technical knowledge of equipment and systems to oversee regular inspections and spot any signs of wear and tear or damage.
• Strong organizational skills to manage and prioritize multiple maintenance tasks and ensure they are completed on schedule.
• Problem-solving abilities to quickly identify issues and develop effective solutions to prevent downtime and interruptions to operations.
• Excellent communication skills to coordinate with team members, communicate maintenance plans and report to management.
• Attention to detail to detect and address minor maintenance issues before they escalate into major problems.
• Experience with maintenance management software for tracking work orders, spare parts, and maintenance history of plant equipment.
• Ability to work under pressure and make critical decisions about equipment operation and maintenance procedures.
• Knowledge of safety, quality, and compliance standards to ensure all maintenance work adheres to industry regulations.

 

Maintenance Control Coordinator Experience Requirements

Entry-level Maintenance Control Coordinator candidates typically require a minimum of 1 to 2 years of experience in a maintenance or facilities management role.

This experience can often be gained through internships or part-time roles within facilities maintenance or related operational services departments.

Candidates with 2-3 years of experience might have worked in roles such as Maintenance Technician, Facilities Manager or in other relevant operational roles.

They might have gained experience in coordinating maintenance schedules, overseeing repair tasks, and liaising with service providers.

Maintenance Control Coordinators with over 5 years of experience usually have a background in managing teams, overseeing large-scale maintenance projects, and developing preventative maintenance programs.

They may also have experience in managing budgets, procurement of maintenance equipment and tools, and adhering to safety and compliance regulations.

In some industries, experience working with specific types of equipment or facilities, such as HVAC systems, electrical systems, or manufacturing equipment, may also be required.

In addition, advanced knowledge in building codes, safety regulations, and experience with maintenance management software can be crucial for this role.

Candidates aiming for senior or managerial positions in maintenance control coordination are generally expected to have more than 7 years of relevant experience, often with demonstrable success in leadership roles and project management.

 

Maintenance Control Coordinator Education and Training Requirements

Maintenance Control Coordinators typically require a high school diploma or equivalent education.

Often, they also have an associate or bachelor’s degree in a related field such as industrial maintenance, mechanical engineering, or facilities management.

This role requires detailed knowledge of maintenance procedures, repair work, and equipment operations.

Therefore, hands-on experience in maintenance roles is often required, typically gained through an apprenticeship or on-the-job training.

They need to be familiar with safety regulations and preventive maintenance techniques.

Therefore, certifications in workplace safety, machinery operation, or maintenance management can be beneficial.

Many employers also require Maintenance Control Coordinators to have several years of experience in a maintenance role, often in a leadership or management position.

Continuous learning and staying updated with the latest maintenance techniques and equipment is crucial in this role.

Therefore, advanced training courses or certifications in the field can be a valuable asset.

 

Maintenance Control Coordinator Salary Expectations

A Maintenance Control Coordinator earns an average salary of $58,235 (USD) per year.

However, the compensation may vary based on factors such as experience, location, the size of the company, and the industry in which the company operates.

 

Maintenance Control Coordinator Job Description FAQs

What skills does a Maintenance Control Coordinator need?

Maintenance Control Coordinators should possess excellent organizational and communication skills to manage maintenance schedules effectively and coordinate with various teams.

They should have good problem-solving skills to address any issues that arise during maintenance work.

Technical skills related to equipment maintenance, scheduling software and basic computer skills are also important.

 

Do Maintenance Control Coordinators need a degree?

While a degree is not always required, some employers prefer candidates with a degree in fields like Industrial Maintenance, Engineering, or a related field.

However, practical experience in maintenance coordination, planning, and scheduling is often considered more important.

Some positions may require specific certifications related to the industry.

 

What should you look for in a Maintenance Control Coordinator’s resume?

Look for experience in maintenance coordination or related positions, as well as familiarity with the specific type of equipment or facility they will be working with.

Any certifications related to maintenance and safety procedures can also be a plus.

Look for evidence of good organizational skills, such as experience with planning and scheduling.

 

What qualities make a good Maintenance Control Coordinator?

A good Maintenance Control Coordinator is detail-oriented and able to plan and organize maintenance schedules efficiently.

They should be able to communicate effectively with different teams and have a problem-solving mindset to troubleshoot any issues that arise during maintenance work.

They should also be committed to safety and quality standards.

 

What are the daily duties of a Maintenance Control Coordinator?

On a typical day, a Maintenance Control Coordinator may start by reviewing the maintenance schedule and coordinating with different teams to ensure maintenance work is carried out as planned.

They may also need to update maintenance records, order parts and supplies, and address any issues or delays.

Part of their day may also involve communicating with higher management or external vendors.

 

Conclusion

There we have it.

Today, we’ve lifted the veil on what it truly means to be a Maintenance Control Coordinator.

And guess what?

It’s not just about fixing machines.

It’s about ensuring the smooth operations of a company, one maintenance task at a time.

With our definitive Maintenance Control Coordinator job description template and real-world examples, you’re fully equipped to make your next move.

But why end there?

Dive deeper with our job description generator. It’s your next step to fine-tuning your job listings or perfecting your resume.

Remember:

Every task you coordinate is part of a bigger picture.

Let’s ensure that smooth operation. Together.

How to Become a Maintenance Control Coordinator (Complete Guide)

Paycheck Pioneers: The Unexpected Leaders in Today’s Job Market!

The Financial Forts: Jobs That Stand Strong Against Recessions

The Bottom Line: Jobs With Wages That Will Surprise You!

The Human Firewall: Jobs That AI Can’t Breach