Maintenance Coordinator Job Description [Updated for 2025]

In the world of facilities management, the importance of Maintenance Coordinators cannot be overstated.

As infrastructure ages and grows, so does the demand for skilled professionals who can oversee, manage, and ensure its optimal operation.

But let’s delve deeper: What exactly is the role of a Maintenance Coordinator?

Whether you are:

A job seeker looking to understand the heart of this position,
A hiring manager constructing the profile of the perfect candidate,
Or simply fascinated by the dynamics of maintenance coordination,

You’ve landed in the right place.

Today, we’re presenting a customizable Maintenance Coordinator job description template, designed for effortless posting on job boards or career sites.

Let’s get right to it.

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Maintenance Coordinator Duties and Responsibilities

Maintenance Coordinators ensure that the equipment and facilities of a company are kept in good working condition.

They oversee a team of maintenance staff, schedule repairs, and perform regular inspections to identify potential issues.

Their main duties and responsibilities include:

Coordinate daily maintenance tasks such as repairs and inspections
Oversee maintenance staff and provide necessary training
Develop and implement maintenance procedures and ensure implementation
Carry out inspections of the facilities to identify and resolve issues
Plan and manage all repair and installation activities
Ensure the constant availability of required materials and equipment
Track expenses and oversee the budget for maintenance
Manage relationships with contractors and service providers
Ensure health and safety policies are complied with
Update maintenance logs and report on daily activities
Monitor equipment inventory and place orders when necessary
Maintain a safe and clean working environment by enforcing procedures, rules, and regulations

Maintenance Coordinator Job Description Template

Job Brief

We are seeking a diligent Maintenance Coordinator to manage the upkeep and repair operations in our facilities.

The Maintenance Coordinator’s responsibilities include scheduling regular maintenance, managing repair activities, and ensuring the optimal working condition of our premises.

Candidates should demonstrate good organizational skills, the ability to manage multiple tasks simultaneously, and a keen understanding of maintenance planning and operations.

The ideal candidate will have proven experience in maintenance coordination, be familiar with health and safety regulations, and be able to ensure efficient utilization of maintenance resources.

Responsibilities

Coordinating maintenance worker efforts to ensure efficient and effective upkeep of properties and systems
Implementing strategies for preventive and predictive maintenance
Developing maintenance schedules and enforcing them among maintenance staff
Responding to emergency maintenance requests as required
Training and supervising maintenance staff
Ensuring compliance with health and safety regulations
Inspecting facilities periodically to determine problems and necessary maintenance
Preparing weekly maintenance schedules and allocating work
Coordinating with outside vendors and contractors as necessary

Qualifications

Proven experience as a maintenance coordinator or similar role
Experience in planning maintenance operations
Solid understanding of technical aspects of plumbing, carpentry, electrical systems etc.
Working knowledge of facilities machines and equipment
Ability to keep track of and report on activity
Excellent communication and interpersonal skills
High school diploma or equivalent; Degree from a vocational school or BSc/BA in business administration or facility management will be an advantage
Valid Certified Maintenance Manager (CMM) will be a plus

Benefits

401(k)
Health insurance
Dental insurance
Retirement plan
Paid time off
Professional development opportunities

Additional Information

Job Title: Maintenance Coordinator
Work Environment: This position requires a combination of office work and field work. Occasional travel may be required for site visits or meetings.
Reporting Structure: Reports to the Facility Manager or Maintenance Manager.
Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
Pay Range: $45,000 minimum to $65,000 maximum
Location: [City, State] (specify the location or indicate if remote)
Employment Type: Full-time
Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

What Does a Maintenance Coordinator Do?

Maintenance Coordinators are typically employed in various industries such as manufacturing, healthcare, or hospitality.

They can also work for property management companies or residential communities.

Their primary role is to oversee and coordinate the maintenance and repair work of buildings, facilities, equipment, and grounds.

They work closely with maintenance staff, contractors, and other department supervisors to ensure the smooth operation of an organization’s physical infrastructure.

Maintenance Coordinators are responsible for developing and implementing preventative maintenance schedules, inspecting work performed to ensure its conformity to specifications, and resolving maintenance issues.

They may also manage the inventory of supplies, parts, and equipment needed for maintenance and repair work.

They also often handle administrative tasks such as preparing and managing budgets, maintaining records of maintenance and repair work, and ensuring compliance with safety regulations and standards.

In some cases, Maintenance Coordinators may also be required to perform hands-on maintenance work, particularly in smaller organizations or during emergencies.

Their goal is to ensure that all maintenance activities contribute to the efficient and safe operation of the organization.

Maintenance Coordinator Qualifications and Skills

A proficient Maintenance Coordinator should possess the following skills and qualifications:

Technical skills and knowledge of various systems and equipment to properly maintain, repair, and improve them as needed.
Excellent organizational skills to plan and schedule regular maintenance tasks, inspections, and repairs, ensuring minimal disruption to operations.
Problem-solving abilities to quickly identify issues, determine their cause, and implement effective solutions.
Project management skills to oversee multiple tasks simultaneously, ensuring all are completed on time and within budget.
Communication skills to effectively liaise with vendors, contractors, and staff members, ensuring all understand their roles and responsibilities related to maintenance tasks.
Knowledge of safety regulations and procedures to maintain a safe work environment.
Ability to work under pressure and handle emergencies promptly and efficiently.
Physical fitness to perform tasks that may require heavy lifting, climbing, or other strenuous activities.

Maintenance Coordinator Experience Requirements

Entry-level Maintenance Coordinators may have one to two years of experience, typically attained through part-time roles, internships, or apprenticeships in maintenance or a related field.

This initial exposure can equip them with practical skills and knowledge about basic maintenance tasks, tool usage, safety protocols, and administrative duties.

Those with three to five years of experience usually have more advanced skills.

They may have served in roles such as Maintenance Technician or Facility Manager, enabling them to handle more complex maintenance tasks and operations.

They often have enhanced skills in coordinating maintenance schedules, managing inventory, dealing with vendors, and supervising team members.

Maintenance Coordinators with more than five years of experience are generally considered seasoned professionals.

They are expected to have in-depth knowledge of maintenance procedures and equipment, building codes, and regulations.

At this stage, they may have significant leadership experience, making them suitable for roles involving team management and strategic decision-making in the maintenance department.

Maintenance Coordinator Education and Training Requirements

Maintenance Coordinators generally require a high school diploma or equivalent, though some positions may require an associate’s or bachelor’s degree in a related field such as business administration, facility management, or engineering.

They will need to have strong knowledge and understanding of maintenance procedures and systems.

This can be gained through previous work experience in a maintenance role, or through vocational training programs.

For Maintenance Coordinators working in specific industries such as aviation or manufacturing, specialized training or certification may be required.

This could include training in specific equipment, safety procedures, or regulations related to the industry.

Maintenance Coordinators should also possess excellent organizational and leadership skills, and these can be enhanced through various management training programs.

In addition, some Maintenance Coordinators may seek certification from professional organizations such as the International Facility Management Association (IFMA), which offers credentials such as the Certified Facility Manager (CFM) designation.

Continuing education is important in this role to stay updated with the latest maintenance techniques, technologies, and safety regulations.

Maintenance Coordinator Salary Expectations

A Maintenance Coordinator earns an average salary of $47,810 (USD) per year.

However, this figure can fluctuate depending on the individual’s experience, educational background, and the region in which they are employed.

The company size and industry can also significantly impact a Maintenance Coordinator’s earnings.

Maintenance Coordinator Job Description FAQs

What skills does a Maintenance Coordinator need?

Maintenance Coordinators require a range of skills including problem-solving and decision-making abilities to handle any maintenance issues that arise.

They should have a technical understanding of building operations, machinery, and systems to be able to manage maintenance tasks effectively.

They also need to have excellent organizational skills for scheduling and coordinating maintenance activities, and strong communication skills to liaise between different departments, technicians, and contractors.

Do Maintenance Coordinators need a degree?

While a degree is not always required for a Maintenance Coordinator role, having a degree in Facilities Management, Engineering, or a similar field can be beneficial.

More important is hands-on experience in maintenance work and coordination.

Some employers prefer candidates with professional certifications in maintenance management or a related field.

What should you look for in a Maintenance Coordinator’s resume?

When reviewing a Maintenance Coordinator’s resume, look for evidence of technical knowledge, practical experience in maintenance work, and proven skills in coordination and project management.

Proficiency in using maintenance management software is also a plus.

In addition, check for any relevant certifications in facilities management or maintenance coordination.

What qualities make a good Maintenance Coordinator?

A good Maintenance Coordinator is highly organized and able to manage multiple tasks and projects concurrently.

They have a keen eye for detail to identify maintenance needs and potential issues before they escalate.

Excellent communication skills are essential for liaising with diverse teams and outside contractors.

They should also be flexible and able to adapt to unexpected changes or emergencies.

How challenging is it to hire a Maintenance Coordinator?

Hiring a Maintenance Coordinator can be somewhat challenging as the role requires a unique mix of technical knowledge and coordination skills.

It’s important to find candidates who have hands-on experience in maintenance work and also possess strong organizational and communication skills.

Offering competitive remuneration and opportunities for professional development can attract high-quality candidates.

Conclusion

And there we have it.

Today, we have provided you with a detailed insight into the role of a maintenance coordinator.

Guess what?

It’s not just about fixing things.

It’s about ensuring smooth operations and maintaining the facilities that allow businesses to run seamlessly.

With our comprehensive maintenance coordinator job description template and real-world examples, you’re prepared to take your career to the next level.

But why stop here?

Explore further with our job description generator. It’s your stepping-stone to meticulously crafted job listings and refining your resume to perfection.

Remember:

Every maintenance task is part of a bigger operation.

Let’s ensure smooth operations. Together.

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