Maintenance Manager Job Description [Updated for 2025]

In a world that heavily relies on well-maintained systems and equipment, the role of a maintenance manager is ever-critical.

As our infrastructure grows and diversifies, so does the need for knowledgeable individuals who can ensure the efficient and safe operation of our physical assets.

But what exactly is expected of a maintenance manager?

Whether you are:

• A job seeker looking to understand the core responsibilities of this role,
• A hiring manager outlining the perfect candidate,
• Or simply interested in the intricacies of maintenance management,

You’ve come to the right place.

Today, we present a versatile maintenance manager job description template, designed for effortless posting on job boards or career sites.

Let’s get started.

Maintenance Manager Duties and Responsibilities

Maintenance Managers oversee the maintenance operations of an organization or facility.

They are responsible for ensuring that machinery, equipment, and facilities are properly maintained and in optimal working condition.

Maintenance Managers typically perform the following duties and responsibilities:

• Develop and implement maintenance procedures, ensuring compliance with safety regulations and standards
• Oversee and coordinate the daily maintenance operations, including conducting routine inspections and maintenance of machinery
• Manage the maintenance budget, ensuring efficient allocation of resources
• Supervise maintenance staff, including hiring, training, and performance management
• Plan and schedule repairs, installations, and renovations
• Identify and address potential issues before they result in equipment failure or downtime
• Collaborate with other departments to prioritize maintenance needs and manage work orders
• Manage inventory of supplies and maintenance equipment
• Prepare and present reports on maintenance operations and costs
• Keep abreast of advancements in maintenance and repair technologies

 

Maintenance Manager Job Description Template

Job Brief

We are seeking a reliable and experienced Maintenance Manager to oversee all installation, repair, and upkeep operations of our company’s facilities.

A great maintenance manager will have a solid understanding of plumbing and electrical systems as well as carpentry and other crafts.

They will be well-versed in all maintenance processes and health and safety regulations.

The goal is to ensure that our business’s infrastructure and facilities will always be in a good and safe condition.

 

Responsibilities

• Develop maintenance procedures and ensure implementation
• Carry out inspections of the facilities to identify and resolve issues
• Check electrical and hydraulic systems of buildings to ensure functionality
• Plan and oversee all repair and installation activities
• Monitor equipment inventory and place orders when necessary
• Manage relationships with contractors and service providers
• Keep maintenance logs and report on daily activities
• Ensure health and safety policies are complied with

 

Qualifications

• Proven experience as maintenance manager or similar role
• Experience in planning maintenance operations
• Solid understanding of technical aspects of plumbing, carpentry, electrical systems etc.
• Working knowledge of facilities machines and equipment
• Ability to keep track of and report on activity
• Excellent communication and interpersonal skills
• Outstanding organizational and leadership abilities
• High school diploma or equivalent; Degree from a vocational school or BSc/BA in business administration or facility management will be an advantage

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Maintenance Manager
• Work Environment: This role requires a combination of both office work and field work. Some travel may be required for facility inspections.
• Reporting Structure: Reports to the Director of Operations.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $65,000 minimum to $110,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Maintenance Manager Do?

A Maintenance Manager plays a crucial role in various industries such as manufacturing, production, and hospitality.

Their primary responsibility is to ensure that all equipment, machinery, and systems within a facility are in optimal working condition.

They develop and implement preventative maintenance policies to minimize operational downtime.

This involves organizing routine maintenance, identifying and repairing faults, and replacing damaged parts.

Maintenance Managers also supervise maintenance staff, assigning tasks and ensuring that they are carried out safely and efficiently.

They often collaborate with other departments, like procurement and human resources, to handle staff hiring, training, and purchasing necessary tools and equipment.

Moreover, they analyze maintenance costs and work to improve efficiency, often by optimizing work procedures or procuring more effective parts and systems.

They are also responsible for adhering to health and safety regulations, ensuring that all work complies with relevant laws and standards.

Their role often includes emergency response, where they must quickly troubleshoot and resolve unexpected issues with machinery or systems.

This requires a high level of expertise in their field and a deep understanding of the equipment they oversee.

Overall, the main goal of a Maintenance Manager is to keep their company’s operations running smoothly by minimizing disruptions caused by equipment and machinery issues.

 

Maintenance Manager Qualifications and Skills

A proficient Maintenance Manager should possess the following skills and qualifications in accordance with the role:

• Technical expertise to understand, operate, and troubleshoot various types of maintenance equipment and machinery.
• Organizational skills to manage maintenance schedules, work orders, and ensure all tasks are completed in a timely manner.
• Strong leadership and management skills to oversee a team of maintenance workers, providing guidance and motivation.
• Problem-solving skills to identify, analyze, and resolve maintenance issues, ensuring minimum downtime and disruption to operations.
• Excellent communication skills to liaise with suppliers, contractors and team members, as well as to communicate effectively with other departments and management.
• Understanding of maintenance procedures, safety regulations, and workplace health and safety obligations.
• Ability to make budgeting decisions, manage inventory, and control costs effectively.
• Project management skills to oversee large-scale maintenance projects, ensuring they are completed on time and within budget.

 

Maintenance Manager Experience Requirements

Maintenance Managers typically need at least 5-7 years of experience in a maintenance role, with a steady progression of responsibilities over that time.

This experience can come from roles such as Maintenance Technician, Maintenance Supervisor or Facilities Manager.

Candidates should ideally have experience managing teams, as a Maintenance Manager is often responsible for supervising a team of technicians or other maintenance staff.

Experience in project management is also beneficial, as Maintenance Managers often coordinate large-scale maintenance projects, upgrades or installations.

Experience with specific types of machinery or equipment may also be required, depending on the nature of the employer’s business.

For example, in manufacturing, the Maintenance Manager may need to have significant experience with production machinery.

Additionally, knowledge and experience with maintenance management software and safety regulations are desirable.

Those with more than 10 years of experience may have a background in strategic planning for maintenance operations and may be ready for a senior-level or director position.

Furthermore, certain roles may require a Bachelor’s degree in Engineering, Facility Management or related field.

Continuing education or certifications in areas like project management or health and safety can also be beneficial.

 

Maintenance Manager Education and Training Requirements

Maintenance Managers typically require a bachelor’s degree in areas like engineering, industrial technology, or business administration.

They need to have a broad knowledge of various technical aspects, such as electrical and mechanical systems, plumbing, and carpentry.

This can be gained through coursework, on-the-job training, or certification programs.

An understanding of regulations and standards related to facility maintenance and safety is also important.

Some employers may prefer candidates with a master’s degree in engineering or business administration, particularly for senior-level positions.

In addition to formal education, Maintenance Managers often need several years of experience in repair or maintenance work.

Certifications from recognized bodies, such as the Certified Maintenance and Reliability Professional (CMRP) certification, can be beneficial.

These indicate the individual’s proficiency in the field and commitment to staying updated with the latest techniques and technologies.

Continuing education and training to keep up with changes in technology, regulations, and best practices in the field is also critical for Maintenance Managers.

 

Maintenance Manager Salary Expectations

A Maintenance Manager earns an average salary of $64,688 (USD) per year.

The actual salary can vary based on factors such as industry experience, qualifications, and the location of the employing company.

 

Maintenance Manager Job Description FAQs

What skills does a Maintenance Manager need?

Maintenance Managers need a variety of skills.

These include technical knowledge of the systems and equipment they oversee, problem-solving abilities to identify and fix issues, leadership skills to manage a team effectively, and excellent communication skills to liaise with other departments and team members.

They also need to be organized and detail-oriented, with the ability to manage multiple projects and tasks at once.

 

Do Maintenance Managers need a degree?

While it’s not always required, many Maintenance Managers have a degree in engineering or a related field.

Some companies may accept equivalent work experience in place of a degree.

In addition to this, Maintenance Managers often need to have specific certifications or licenses depending on the industry they are working in.

 

What should you look for in a Maintenance Manager resume?

When reviewing a Maintenance Manager’s resume, you should look for previous experience in maintenance or a related field, as well as experience in a managerial or leadership role.

Evidence of problem-solving abilities, technical knowledge, and project management skills are also important.

Any relevant certifications or licenses should also be included on their resume.

 

What qualities make a good Maintenance Manager?

A good Maintenance Manager is a strong leader, capable of motivating and managing a team effectively.

They are also detail-oriented and organized, with the ability to manage multiple tasks and projects at once.

They have excellent problem-solving skills and a strong technical knowledge of the systems and equipment they oversee.

Good Maintenance Managers are also great communicators, able to effectively liaise with team members, other departments, and external contractors or suppliers.

 

What are the daily duties of a Maintenance Manager?

On a typical day, a Maintenance Manager might conduct inspections, schedule and oversee maintenance work, manage a team of maintenance technicians, liaise with other departments about maintenance schedules and requirements, and troubleshoot any problems with machinery or equipment.

They may also be involved in budgeting and planning for future maintenance needs.

 

Conclusion

So there we have it.

Today, we’ve delved into the intricacies of what it truly means to be a Maintenance Manager.

Surprising, isn’t it?

It’s not just about fixing things.

It’s about ensuring the smooth operation of systems, one task at a time.

Armed with our comprehensive Maintenance Manager job description template and real-world examples, you’re ready to step up your game.

But why limit yourself?

Explore further with our job description generator. It’s your next step to creating laser-focused job listings or refining your resume to pure excellence.

Remember:

Every maintenance task is a part of a larger system.

Let’s ensure that system runs flawlessly. Together.

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