Maintenance Planner Job Description [Updated for 2025]

In the modern world, the importance of maintenance planners in managing asset integrity and reliability is more crucial than ever.

As industries continue to evolve, the demand for proficient individuals who can plan, coordinate, and streamline maintenance operations grows increasingly urgent.

But let’s delve deeper: What’s truly expected from a maintenance planner?

Whether you are:

• A job seeker trying to understand the nitty-gritty of this role,
• A hiring manager drafting the perfect candidate profile,
• Or simply fascinated by the intricate world of maintenance planning,

You’re in the right place.

Today, we present a customizable maintenance planner job description template, designed for effortless posting on job boards or career sites.

Let’s dive right into it.

Maintenance Planner Duties and Responsibilities

Maintenance Planners have a vital role in managing and coordinating maintenance tasks within an organization to ensure efficient operations.

Their focus is to streamline routine maintenance procedures and ensure that all equipment and facilities are in working order.

Their duties and responsibilities include:

• Reviewing and understanding equipment and machinery manuals to determine the standard operating procedures
• Developing and implementing effective maintenance strategies and schedules
• Coordinating with maintenance technicians to schedule and prioritize maintenance tasks
• Estimating the time and resources needed for each maintenance job
• Tracking the inventory of spare parts and ensuring their availability for routine and emergency maintenance
• Inspecting the workplace for potential safety hazards and implementing safety protocols
• Utilizing maintenance management software to record, track and analyze maintenance work
• Preparing and presenting reports on maintenance activities and their effectiveness
• Working with vendors and suppliers for the procurement of necessary tools, equipment, and parts
• Training maintenance staff in new procedures and protocols

 

Maintenance Planner Job Description Template

Job Brief

We are seeking a detail-oriented Maintenance Planner to manage and coordinate our organization’s maintenance operations.

As a Maintenance Planner, your responsibilities will include scheduling and planning maintenance work, estimating costs, and ensuring the efficient use of resources.

Ideal candidates will be knowledgeable about maintenance processes and equipment and able to identify opportunities for improvement.

The goal is to ensure that the organization’s maintenance activities run smoothly and effectively.

 

Responsibilities

• Plan and schedule maintenance work based on demand, workload, skill set, and priorities.
• Estimate costs and prepare budgets.
• Coordinate with maintenance staff to ensure the completion of tasks within the stipulated time.
• Identify and resolve any problems that could delay maintenance operations.
• Order and manage the inventory of parts and supplies needed for maintenance tasks.
• Monitor the use of materials and resources and aim to minimize waste.
• Develop and maintain a comprehensive maintenance database and records.
• Analyze maintenance data and prepare reports.
• Ensure compliance with safety and environmental regulations.

 

Qualifications

• Proven experience as a Maintenance Planner or similar role in a technical field.
• Excellent understanding of maintenance operations and equipment.
• Strong organizational and planning skills.
• Ability to manage and prioritize tasks.
• Good knowledge of data analysis and forecasting methods.
• Proficiency in MS Office and CMMS (Computerized Maintenance Management System).
• Excellent communication and interpersonal skills.
• High school diploma or equivalent; Further training or certification in maintenance planning will be a plus.

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Maintenance Planner
• Work Environment: On-site with occasional travel required for vendor meetings or site inspections.
• Reporting Structure: Reports to the Maintenance Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $65,000 minimum to $85,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Maintenance Planner Do?

Maintenance Planners usually work in industries such as manufacturing, utilities, or other environments where large machinery or systems require regular inspection, repair, and maintenance.

Their primary responsibility is to plan, schedule, and coordinate preventive and corrective maintenance work.

This involves assessing the condition of equipment, estimating how long tasks will take, scheduling the work to minimize downtime, and ensuring that all necessary tools, parts, and materials are available when needed.

Maintenance Planners work closely with maintenance supervisors and technicians, and they often liaise with other departments to schedule work at convenient times.

They also analyze maintenance data to identify trends and potential problems, and they play a crucial role in implementing maintenance strategies to improve reliability and extend the life of equipment.

In addition to these technical tasks, they may also have administrative duties such as managing maintenance records, preparing reports, and assisting with budgeting for maintenance costs.

Their ultimate goal is to ensure that maintenance work is carried out efficiently, safely, and with minimal disruption to operations.

 

Maintenance Planner Qualifications and Skills

A proficient Maintenance Planner should possess the skills and qualifications that align with the job role, such as:

• Strong organizational skills for the effective planning and scheduling of maintenance activities to ensure minimal disruption to operations.
• Technical knowledge of machinery and equipment to effectively identify and address potential maintenance issues.
• Interpersonal and communication skills to facilitate good working relationships with maintenance staff and other stakeholders.
• Problem-solving skills to quickly identify issues and formulate efficient solutions.
• Attention to detail to ensure all maintenance work is carried out to the highest possible standard and comply with safety regulations.
• Ability to work under pressure and manage multiple tasks simultaneously without compromising the quality of work.
• Proficient in using Computerized Maintenance Management Systems (CMMS) and other planning tools.
• Knowledge of project management principles and practices to coordinate and supervise complex projects.

 

Maintenance Planner Experience Requirements

Maintenance Planners generally start their careers in entry-level maintenance or technical roles where they gain hands-on experience in equipment operation and maintenance procedures.

Typically, 1 to 2 years of experience in these roles is required for entry-level Maintenance Planner positions.

In addition to this, an understanding of preventive maintenance, inventory management, and equipment inspection procedures are also acquired during this period.

Knowledge of maintenance software tools is another key experience required in this role.

Candidates with 3 to 5 years of experience often have a deeper understanding of the principles of maintenance planning and scheduling, as well as the ability to manage maintenance budgets.

They are usually well-versed with safety standards and regulations, equipment lifecycle management, and can perform root cause analysis of equipment failures.

Those with more than 5 years of experience may have led teams of maintenance technicians and are often capable of designing and implementing company-wide maintenance strategies.

They are qualified for senior Maintenance Planner roles and may be ready for managerial positions within the maintenance department.

 

Maintenance Planner Education and Training Requirements

Maintenance Planners typically require a high school diploma or equivalent, with a bachelor’s degree in business administration, engineering, or a related field being beneficial.

They usually need a minimum of 3-5 years’ experience in maintenance operations, preferably within the specific industry in which they are working.

This hands-on experience is essential to understand the machinery, equipment, and systems that they will be planning maintenance for.

Strong knowledge of preventive and predictive maintenance processes is crucial.

Familiarity with maintenance management systems or Computerized Maintenance Management Systems (CMMS) is also often required.

For some positions, especially in specialized industries like aviation or manufacturing, certification as a Maintenance Planner may be required or preferred.

Such certifications are provided by professional organizations, like the Association for Maintenance Professionals (AMP).

Continuous professional development is also important in this role, as technologies and maintenance methodologies constantly evolve.

Therefore, a commitment to ongoing learning through training courses and workshops is beneficial.

 

Maintenance Planner Salary Expectations

The average salary for a Maintenance Planner is around $67,435 (USD) per year.

The actual salary may vary depending on factors such as work experience, level of education, geographic location, and the size and type of the employing organization.

 

Maintenance Planner Job Description FAQs

What skills does a Maintenance Planner need?

A Maintenance Planner should have strong organizational and project management skills, as they will need to oversee multiple maintenance tasks and schedules.

They should also possess good technical knowledge to understand the tasks at hand, excellent problem-solving skills to resolve maintenance issues, and the ability to communicate effectively with maintenance teams and management.

 

Do Maintenance Planners need a degree?

While it’s not always a requirement, many Maintenance Planners have a degree in a related field, such as engineering or business administration.

However, significant experience in maintenance roles, along with knowledge of maintenance planning and scheduling, may suffice for some employers.

 

What should you look for in a Maintenance Planner resume?

A Maintenance Planner’s resume should showcase their experience in planning and scheduling maintenance tasks, their technical knowledge, and any relevant qualifications.

It should also highlight their communication skills, their ability to manage multiple projects simultaneously, and their proficiency in using maintenance management software.

 

What qualities make a good Maintenance Planner?

A good Maintenance Planner is detail-oriented, able to plan and schedule maintenance work efficiently while considering the resources available.

They possess excellent technical knowledge to understand the intricacies of the systems they oversee.

Good interpersonal skills are also essential, as they will often need to coordinate with various teams and individuals.

 

What are the daily duties of a Maintenance Planner?

A Maintenance Planner’s daily duties often include scheduling maintenance work, coordinating with maintenance teams, ordering necessary materials and equipment, and ensuring all maintenance work complies with safety standards.

They also monitor maintenance progress, adjust plans as necessary, and report on maintenance activities to management.

 

Conclusion

And there you have it.

Today, we’ve thrown open the doors to what it truly means to be a maintenance planner.

Surprised?

It’s not just about equipment and scheduling.

It’s about creating an efficient future, one well-planned maintenance operation at a time.

With our handy maintenance planner job description template and real-world examples, you’re well on your way.

But why halt your journey there?

Go further with our job description generator. It’s your next step to creating precision-crafted job listings or polishing your resume to perfection.

Always remember:

Every well-planned maintenance operation is part of a bigger, smoother-running system.

Let’s build that future. Together.

How to Become a Maintenance Planner (Complete Guide)

The Height of Aspiration: The Most Prestigious Jobs for Dreamers

Professions of Peril: A Deep Dive into Dangerous Jobs

Adventurous Occupations: Unusual Jobs That Are Far From Mundane

The Uncherished Chores: The Most Hated Jobs in the Marketplace