Maintenance Scheduler Job Description [Updated for 2025]

In the realm of facilities management, the role of a maintenance scheduler has never been more crucial.

As the complexity of infrastructure systems progresses, the demand for skilled individuals who can organize, manage, and secure our maintenance schedules intensifies.

But let’s delve deeper: What is truly expected from a maintenance scheduler?

Whether you are:

• A job seeker trying to understand the nuances of this role,
• A hiring manager outlining the perfect candidate,
• Or simply curious about the intricacies of maintenance scheduling,

You’re in the right place.

Today, we present a customizable maintenance scheduler job description template, designed for seamless posting on job boards or career sites.

Let’s dive right into it.

Maintenance Scheduler Duties and Responsibilities

Maintenance Schedulers are responsible for coordinating all aspects of maintenance in an organization.

They schedule and oversee maintenance tasks, ensuring they are completed efficiently and within budget.

Their duties and responsibilities include:

• Coordinating maintenance tasks across various departments
• Developing and maintaining maintenance schedules
• Estimating the time and resources required for each task
• Assessing maintenance requests and determining their priority
• Communicating with staff and contractors to ensure tasks are completed on time
• Monitoring the maintenance budget and ensuring tasks are completed within the allocated budget
• Record keeping and documentation of all maintenance work
• Monitoring the inventory of maintenance supplies and ordering new supplies when necessary
• Ensuring compliance with health and safety regulations
• Implementing preventative maintenance programs

 

Maintenance Scheduler Job Description Template

Job Brief

We are seeking a detail-oriented, well-organized Maintenance Scheduler to join our team.

The Maintenance Scheduler will be responsible for coordinating and scheduling maintenance tasks and activities across our facilities.

The job will include planning, scheduling and coordinating preventative maintenance, responding to emergency maintenance requests, and managing maintenance team resources.

Our ideal candidate has experience in maintenance scheduling, a keen eye for detail, and excellent time management skills.

 

Responsibilities

• Plan and schedule preventative maintenance work orders
• Coordinate with maintenance team and other stakeholders for scheduling and execution of tasks
• Ensure all maintenance activities are tracked and documented
• Monitor and manage inventory of maintenance supplies and equipment
• Respond to emergency maintenance requests as needed
• Communicate regularly with management about the status of maintenance activities
• Ensure compliance with health and safety regulations

 

Qualifications

• Proven experience as a Maintenance Scheduler or similar role
• Knowledge of maintenance processes and health and safety regulations
• Excellent organizational and time management skills
• Ability to manage multiple tasks and priorities
• Good communication and interpersonal skills
• Proficiency in maintenance management software
• High school diploma or equivalent; Degree in business administration, facility management or relevant field is a plus

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• On-the-job training

 

Additional Information

• Job Title: Maintenance Scheduler
• Work Environment: This role typically works in an office environment but may also be required to visit various company facilities or sites.
• Reporting Structure: Reports to the Maintenance Manager or Facility Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $45,000 minimum to $65,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Maintenance Scheduler Do?

Maintenance Schedulers primarily work in manufacturing or industrial settings, where they are responsible for coordinating maintenance tasks to ensure smooth and uninterrupted operations.

They plan and schedule preventative and corrective maintenance work orders, while managing the workflow of technicians and maintenance personnel.

They work closely with the maintenance team to ensure that they are fully aware of their tasks and deadlines.

Maintenance Schedulers may also be responsible for estimating the time and resources needed for each job, making sure that necessary parts and equipment are available when needed.

They monitor the progress of maintenance work and adjust schedules as necessary to accommodate changing priorities.

They are also responsible for maintaining accurate and up-to-date maintenance records, ensuring compliance with safety regulations, and coordinating with other departments to minimize disruption to production.

In some cases, they may also be required to communicate with external vendors or contractors, arrange for the rental or purchase of equipment, and oversee the budget for maintenance operations.

Their role is crucial in reducing equipment downtime and ensuring the longevity and efficiency of machinery and equipment within the organization.

 

Maintenance Scheduler Qualifications and Skills

A Maintenance Scheduler should possess an array of technical skills, organizational abilities, and communication skills to efficiently schedule and coordinate maintenance tasks, including:

• Strong organizational skills for planning and scheduling preventive, routine, and corrective maintenance tasks for various equipment and facilities.
• Technical knowledge of the equipment and machinery to be maintained to better understand their maintenance needs and schedules.
• Proficient in using computerized maintenance management systems (CMMS) and other scheduling software for tracking and planning maintenance tasks.
• Excellent communication skills to clearly convey maintenance schedules to maintenance teams and to collaborate with other departments.
• Strong problem-solving skills to anticipate potential maintenance issues and adjust schedules as required.
• Ability to analyze data and generate reports regarding maintenance schedules, completed tasks, and equipment conditions.
• Understanding of safety regulations and compliance standards to ensure that all maintenance activities adhere to the required guidelines.
• Keen attention to detail to ensure that all maintenance tasks are scheduled and completed accurately and on time.

 

Maintenance Scheduler Experience Requirements

Entry-level candidates for a Maintenance Scheduler role typically require 1-2 years of experience in a maintenance or planning role, often through internships or part-time positions in maintenance planning or coordination.

These professionals may have gained hands-on experience in roles such as Maintenance Assistant, Junior Planner, or other related roles in the operations or maintenance industry.

Candidates with more than 3 years of experience have often honed their skills in scheduling and planning maintenance work, managing work orders, and coordinating with various departments.

They often have a strong understanding of maintenance processes and safety regulations.

Those with more than 5 years of experience in the field are generally well-versed in project management and may have leadership experience.

They may be ready to oversee a team of schedulers and maintenance workers and may be expected to handle complex maintenance projects and manage large teams.

Regardless of the years of experience, proficiency in using Computerized Maintenance Management Systems (CMMS) and other scheduling software is often required for this role.

 

Maintenance Scheduler Education and Training Requirements

A Maintenance Scheduler typically has an associate’s or bachelor’s degree in business administration, construction management, engineering, or a related field.

They must have a solid understanding of maintenance procedures, and equipment functionality.

Therefore, a background in industrial technology, mechanical engineering, or a similar field can be beneficial.

Many employers value practical experience, so internships or prior work in maintenance planning and scheduling can be advantageous.

Some positions may require Maintenance Schedulers to have a certification, such as the Certified Maintenance & Reliability Professional (CMRP) or Planning and Scheduling Professional (PSP) certification.

Knowledge of computerized maintenance management systems (CMMS) and project management software, like Primavera or Microsoft Project, is also often required.

Continuing education and training in areas such as project management, equipment lifecycle management, and predictive maintenance can enhance a Maintenance Scheduler’s skills and employability.

 

Maintenance Scheduler Salary Expectations

A Maintenance Scheduler can expect to earn an average salary of $57,997 (USD) per year.

However, the actual salary may vary based on factors such as the individual’s level of experience, the size and industry of the employing company, and the geographical location.

 

Maintenance Scheduler Job Description FAQs

What skills does a maintenance scheduler need?

Maintenance Schedulers should possess strong organization and communication skills.

They need to be able to create and maintain complex schedules, so good problem-solving and decision-making skills are essential.

They should also have a good understanding of maintenance operations and procedures.

Basic computer skills, including proficiency with scheduling software, is also often required.

 

Do maintenance schedulers need a degree?

While a degree is not always required, many employers prefer candidates with a bachelor’s degree in business, management or a related field.

Experience in maintenance operations can sometimes substitute for formal education.

In-depth knowledge of the industry in which they’re scheduling maintenance, whether it be manufacturing, aviation, or another sector, can also be beneficial.

 

What should you look for in a maintenance scheduler resume?

A good maintenance scheduler resume should showcase experience in scheduling and maintenance operations, as well as strong organizational and problem-solving skills.

Look for familiarity with scheduling software and any relevant industry-specific experience.

If the role requires overseeing a team, leadership experience is a plus.

 

What qualities make a good maintenance scheduler?

A good maintenance scheduler is an excellent communicator who can coordinate schedules with various departments and teams.

They are detail-oriented, enabling them to create and manage intricate maintenance schedules.

Good maintenance schedulers are also problem solvers, able to adjust schedules as needed to accommodate unexpected issues or changes.

 

Is it difficult to hire a maintenance scheduler?

Hiring a maintenance scheduler can be challenging due to the specific skills and experience required for the role.

Companies often look for candidates with a combination of industry knowledge, scheduling experience, and strong communication skills.

However, with a thoughtful recruitment process and competitive compensation, it’s possible to attract qualified candidates.

 

Conclusion

And there you have it.

Today, we’ve delved into the demanding yet rewarding role of a maintenance scheduler.

Surprise, surprise?

It’s not just about scheduling jobs.

It’s about ensuring smooth operations and optimal performance, one maintenance schedule at a time.

With our comprehensive maintenance scheduler job description template and real-world examples, you’re well-equipped to make your move.

But why halt your journey there?

Dig deeper with our job description generator. It’s your ultimate resource for creating detailed job listings or polishing your resume to perfection.

Remember:

Every maintenance schedule plays a vital role in the overall productivity.

Let’s optimize that performance. Together.

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