Maritime Administration Officer Job Description [Updated for 2025]

In the globalized world, the focus on Maritime Administration Officers has never been greater.

As international trade continues to grow, so does the demand for skilled professionals who can efficiently manage, coordinate, and secure our maritime operations.

But let’s delve deeper: What’s truly expected from a Maritime Administration Officer?

Whether you are:

• A job seeker trying to understand the intricacies of this role,
• A hiring manager outlining the ideal candidate,
• Or simply intrigued by the world of maritime administration,

You’re in the right place.

Today, we present a customizable Maritime Administration Officer job description template, designed for effortless posting on job boards or career sites.

Let’s dive right into it.

Maritime Administration Officer Duties and Responsibilities

Maritime Administration Officers work to ensure the smooth operation of maritime services, including shipping, navigation, and marine environment protection.

They often work in coordination with government bodies and maritime businesses to ensure compliance with maritime laws and regulations.

Their duties and responsibilities include:

• Overseeing and coordinating maritime operations, including vessel scheduling, navigation, and crew management
• Ensuring compliance with maritime laws, regulations, and international conventions
• Working with various stakeholders, including shipping companies, port authorities, and government bodies
• Managing maritime safety and environmental protection programs
• Conducting inspections and audits on vessels and maritime facilities
• Investigating maritime accidents and incidents, and preparing reports on findings
• Maintaining records and documentation related to maritime operations and compliance
• Providing advice and guidance on maritime matters to senior management and other stakeholders
• Developing and implementing policies and procedures to improve maritime operations and safety
• Coordinating and liaising with international maritime organizations and agencies

 

Maritime Administration Officer Job Description Template

Job Brief

We are seeking a detail-oriented Maritime Administration Officer to oversee and manage the administrative activities within our maritime organization.

The responsibilities of the Maritime Administration Officer include ensuring compliance with maritime regulations, coordinating shipping logistics, and maintaining detailed records of shipping activities.

Our ideal candidate has a deep understanding of maritime laws and regulations, excellent organizational skills, and the ability to handle multiple tasks simultaneously.

Ultimately, the role of the Maritime Administration Officer is to ensure efficient administrative operations within our maritime organization in line with established policies and regulations.

 

Responsibilities

• Ensure compliance with maritime regulations and standards
• Coordinate shipping logistics and schedules
• Maintain detailed records of shipping activities, vessel registrations, and certifications
• Communicate effectively with crew members, shipping agents, and regulatory bodies
• Develop and implement administrative policies and procedures
• Prepare reports on maritime activities for senior management
• Assist in the planning and execution of maritime operations
• Manage correspondence related to maritime activities
• Provide administrative support to the Maritime Operations team

 

Qualifications

• Proven experience as a Maritime Administration Officer or similar role
• Knowledge of international maritime regulations and standards
• Excellent organizational and multitasking abilities
• Strong communication and interpersonal skills
• Proficiency in office software, including Microsoft Office and database systems
• Bachelor’s degree in Maritime Studies, Business Administration or relevant field

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Maritime Administration Officer
• Work Environment: Office setting within a maritime organization. Travel may be required for vessel inspections and meetings with regulatory bodies.
• Reporting Structure: Reports to the Maritime Operations Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $52,000 minimum to $85,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Maritime Administration Officer Do?

Maritime Administration Officers, also known as Maritime Administrators, primarily work for governmental agencies, shipping companies, or maritime organizations.

Their roles can also be found within ports, harbors, and maritime academies.

They are responsible for managing and supervising the administrative tasks related to maritime operations.

This includes overseeing the registration and inspection of ships, licensing of crews, and enforcement of maritime laws and regulations.

Their job often involves coordinating with various maritime stakeholders such as ship owners, operators, crew members, and government officials to ensure the compliance of maritime operations with international and national maritime safety, security, and environmental standards.

They may also be involved in maritime policy-making, strategic planning, and maritime disaster management.

Furthermore, Maritime Administration Officers often handle tasks related to maritime education and training, research and development, and the promotion of maritime careers.

In some cases, they may be responsible for managing maritime disputes and legal issues.

 

Maritime Administration Officer Qualifications and Skills

A competent Maritime Administration Officer should possess the necessary skills and qualifications as outlined in your job description, such as:

• Thorough knowledge and understanding of maritime laws, policies, and regulations.
• Excellent organizational skills for managing and maintaining shipping records, vessel documentation, and maritime-related legal paperwork.
• Strong communication skills to interact with stakeholders, including shipowners, crew members, and regulatory authorities, as well as to prepare and present maritime reports.
• Detail-oriented and ability to multitask, managing various administrative tasks such as scheduling, permit applications, and compliance checks.
• Strong problem-solving skills to identify and rectify potential issues that may affect maritime operations.
• Experience with maritime software systems and technical proficiency for data entry, maintaining digital records, and using communication tools.
• Customer service skills for liaising with clients and providing them with information and assistance related to maritime services.
• Ability to work under pressure and make critical decisions in a fast-paced working environment.

 

Maritime Administration Officer Experience Requirements

For the role of a Maritime Administration Officer, entry-level candidates are typically expected to have 1 to 2 years of experience, often through internships or part-time roles within the maritime or shipping industry.

This could be in roles such as a Maritime Operations Officer, Shipping Coordinator, or Marine Dispatcher.

Candidates with academic background in maritime studies or related fields like logistics or transportation can also gain relevant experience through their educational programs.

Some maritime companies offer entry-level positions to fresh graduates to help them acquire the skills and knowledge necessary for the job.

Candidates with more than 3 years of experience may have developed their administrative skills and knowledge in maritime administration roles, and they are often versed in maritime laws and regulations, as well as in managing logistics, personnel and resources.

Those with more than 5 years of experience in the maritime industry usually have extensive administrative experience and may have undertaken some leadership roles.

They may have developed skills in strategic planning, logistics management, and international trade, and they are often ready for a managerial position within the maritime administration department.

Additional certifications such as the Certified Maritime Administrator from the International Maritime Organization can also be advantageous and might be required for advanced roles.

 

Maritime Administration Officer Education and Training Requirements

Maritime Administration Officers typically have a bachelor’s degree in maritime studies, maritime administration, or a related field.

They need to have a good understanding of maritime laws, international shipping and trading policies, port operations, and safety regulations.

Some roles may also require knowledge in areas like logistics, supply chain management, and environmental policies.

Certain positions may require Maritime Administration Officers to have a master’s degree or advanced qualification in maritime law, international trade, or other related disciplines.

In addition to formal education, practical experience in the maritime field is highly beneficial.

This could be gained through internships, apprenticeships, or work experience in shipping companies or port authorities.

Some Maritime Administration Officers may also pursue professional certification from recognized maritime institutions or bodies.

These certifications can enhance credibility and demonstrate commitment to the profession.

Continuous professional development is crucial due to the ever-changing nature of maritime laws and technologies.

Therefore, ongoing training and staying updated with the latest in the field can help Maritime Administration Officers excel in their roles.

 

Maritime Administration Officer Salary Expectations

A Maritime Administration Officer earns an average salary of $58,000 (USD) per year.

This salary may differ based on factors such as experience, education, geographical location, and the size of the company they are working for.

 

Maritime Administration Officer Job Description FAQs

What skills does a Maritime Administration Officer need?

Maritime Administration Officers need excellent organizational and communication skills as they interact with various levels of personnel and manage administrative tasks.

A strong understanding of maritime regulations and laws is necessary.

They also need good problem-solving skills, ability to work under pressure, and strong attention to detail for documentation and reporting.

 

Do Maritime Administration Officers need a degree?

A degree in maritime studies, business administration, or a related field is often required for a Maritime Administration Officer role.

Some employers may accept substantial work experience in maritime administration or operations as a substitute.

Knowledge of maritime law and regulations, as well as safety and environmental protocols, is also essential.

 

What should you look for in a Maritime Administration Officer resume?

In a Maritime Administration Officer’s resume, look for a degree or significant experience in maritime affairs or business administration.

Specific skills to look out for include maritime regulation knowledge, administrative abilities, excellent communication, and problem-solving skills.

Experience with maritime operations or logistics would also be advantageous.

 

What qualities make a good Maritime Administration Officer?

A good Maritime Administration Officer has excellent organizational and communication skills.

They should be detail-oriented, adaptable, and capable of handling multiple tasks at once.

They must be comfortable working in a fast-paced environment and have a deep understanding of maritime operations and regulations.

It is also beneficial for them to have strong problem-solving skills and a proactive approach to work.

 

Is it challenging to hire Maritime Administration Officers?

Hiring Maritime Administration Officers can be challenging due to the specialized knowledge and skills required for the role.

The pool of candidates with the necessary maritime experience and understanding of maritime laws and regulations can be limited.

Therefore, it’s essential to offer competitive salaries and benefits, coupled with opportunities for advancement and professional development, to attract qualified candidates.

 

Conclusion

So, there it is.

Today, we’ve set sail on an in-depth journey into the world of a Maritime Administration Officer.

And you know what?

It’s not just about managing vessels and crew.

It’s about navigating the high seas of maritime operations, one logistical detail at a time.

With our comprehensive Maritime Administration Officer job description template and practical examples, you’re primed to embark on your next career voyage.

But why drop anchor here?

Immerse yourself further with our job description generator. It’s your compass to precision-tailored job descriptions or refining your CV to shipshape perfection.

Remember:

Every detail in maritime administration is a part of a broader nautical narrative.

Let’s sail towards that horizon. Together.

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