Maritime Operations Coordinator Job Description [Updated for 2025]

In the globalized world, the role of Maritime Operations Coordinators has never been more crucial.

As international trade continues to grow, so does the demand for skilled professionals who can manage, organize, and safeguard our maritime operations.

But let’s delve deeper: What’s truly expected from a Maritime Operations Coordinator?

Whether you are:

• A job seeker wanting to understand the core responsibilities of this role,
• A hiring manager determining the perfect candidate,
• Or simply fascinated by the intricacies of maritime operations,

You’ve come to the right place.

Today, we present a customizable Maritime Operations Coordinator job description template, designed for easy posting on job boards or career sites.

Let’s dive right in.

Maritime Operations Coordinator Duties and Responsibilities

Maritime Operations Coordinators play a critical role in the shipping industry.

They ensure that maritime operations and functions are carried out smoothly and efficiently.

Their duties are diverse and encompass various aspects of maritime operations including planning, coordination, and management.

Here are the key duties and responsibilities of a Maritime Operations Coordinator:

• Plan, coordinate, and oversee the movement of vessels in and out of ports
• Collaborate with different parties such as ship owners, port authorities, and customs officials to ensure smooth operations
• Monitor and update ship schedules and keep track of vessel movements
• Prepare and oversee the execution of stowage plans and loading/unloading of cargo
• Ensure compliance with maritime regulations and safety standards
• Coordinate maintenance and repair works for vessels
• Handle documentation related to maritime operations such as bills of lading, cargo manifests, and customs declarations
• Resolve any operational issues or emergencies that may arise
• Manage communication with ship’s crew, port staff, and other stakeholders
• Monitor and manage operational costs and budgets

 

Maritime Operations Coordinator Job Description Template

Job Brief

We are seeking a detail-oriented and well-organized Maritime Operations Coordinator to join our team.

The Maritime Operations Coordinator will be responsible for coordinating and overseeing all maritime operations including vessel scheduling, routing, and navigation.

The ideal candidate will have a strong background in maritime operations, excellent communication skills, and the ability to problem-solve quickly under pressure.

A firm understanding of maritime laws and regulations, safety protocols, and logistical coordination is essential for this role.

 

Responsibilities

• Coordinate and oversee all maritime operations including vessel scheduling, routing, and navigation
• Ensure compliance with maritime laws and regulations
• Communicate with various stakeholders including ship captains, port authorities, and cargo handlers
• Monitor and maintain safety standards across all operations
• Manage and track vessel movements, fuel consumption, and maintenance schedules
• Prepare and submit reports on maritime operations
• Assist in the planning and implementation of emergency response procedures
• Maintain updated knowledge of maritime industry trends and advancements

 

Qualifications

• Proven experience in maritime operations or a similar role
• Strong knowledge of maritime laws and regulations
• Excellent organizational and problem-solving skills
• Ability to operate relevant maritime software and navigation tools
• Strong communication and interpersonal skills
• Ability to work under pressure and make decisions quickly
• Bachelor’s degree in Maritime Studies or a related field

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Maritime Operations Coordinator
• Work Environment: Office setting with frequent travel to ports and vessels. This role may require working odd hours and on weekends to accommodate maritime schedules.
• Reporting Structure: Reports to the Maritime Operations Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $60,000 minimum to $85,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Maritime Operations Coordinator Do?

Maritime Operations Coordinators are integral members of the maritime industry, often working for shipping companies, port authorities, or maritime consultancy firms.

Their primary role is to oversee and coordinate the safe and efficient operation of vessels and maritime services.

They ensure that all procedures comply with international maritime regulations and standards.

Maritime Operations Coordinators are responsible for scheduling and planning vessel activities, including arrivals, departures, and maintenance.

This requires effective communication with a range of stakeholders, such as ship captains, crew members, port authorities, and customers.

They often need to manage and resolve operational issues that may arise, such as delays, accidents, or equipment malfunctions.

This role may also involve coordinating cargo loading and unloading activities to ensure they are completed safely and on time.

In many cases, Maritime Operations Coordinators also play a role in negotiating contracts with service providers, managing budgets, and ensuring all documentation, like cargo manifests and vessel logs, are correctly maintained.

Overall, they play a crucial role in ensuring the smooth operation of maritime activities, contributing to the productivity and profitability of the maritime industry.

 

Maritime Operations Coordinator Qualifications and Skills

A proficient Maritime Operations Coordinator should possess the skills and qualifications that align with the requirements of the job role, such as:

• Comprehensive knowledge of maritime operations, maritime safety protocols, and regulatory compliance standards.
• Strong organizational and planning skills to efficiently coordinate ship arrivals, departures, and cargo handling operations.
• Effective communication skills to liaise with port authorities, customs officials, and ship personnel, and to prepare and submit necessary documentation.
• Exceptional problem-solving abilities to swiftly address and resolve operational issues and disruptions.
• Interpersonal skills to effectively work in a team environment, collaborating with various stakeholders including shipping agents, stevedores, and terminal operators.
• Proficiency in using maritime-specific software and technology for vessel tracking, cargo management, and port operations.
• A strong understanding of international trade, import/export procedures and shipping logistics.
• Ability to work under pressure and manage multiple tasks concurrently, ensuring the smooth running of maritime operations.

 

Maritime Operations Coordinator Experience Requirements

Entry-level Maritime Operations Coordinators often have 1 to 2 years of relevant experience, usually gained through internships or part-time roles in a maritime-related field.

This could include roles such as Maritime Operations Assistant, Logistics Intern, or Port Operations Trainee.

Candidates with 2 to 4 years of experience in maritime operations usually have developed a solid understanding of shipping procedures, cargo handling, and maritime safety regulations.

They may also have experience in coordinating maritime staff, managing ship arrivals and departures, and handling paperwork related to shipping and port operations.

Those with more than 5 years of experience in maritime operations coordination are often proficient in advanced operational strategies, maritime law, and global shipping operations.

They may have leadership experience and are likely to be equipped for higher managerial roles within maritime operations.

Experience with specific maritime software systems and multilingual ability could also be advantageous in this field.

In addition to the professional experience, a bachelor’s degree in Maritime Studies, Logistics, or a related field is often required.

Certifications from recognized maritime institutions can also enhance a candidate’s qualifications.

 

Maritime Operations Coordinator Education and Training Requirements

Maritime Operations Coordinators typically require a bachelor’s degree in maritime studies, marine transportation, or a related field.

The degree program should cover areas such as maritime law, port operations, ship management, and logistics.

Practical experience in maritime operations is also highly valuable and can be gained through internships or work placements during the course of studies.

A strong understanding of safety regulations and procedures, maritime security, and environmental guidelines is essential.

Familiarity with navigation systems and equipment, as well as emergency response protocols, is also important.

Some roles may require Maritime Operations Coordinators to have a master’s degree in maritime affairs or maritime management.

Certification from recognized maritime or shipping bodies, such as the International Maritime Organization (IMO), may also be required or beneficial.

Lastly, the role often requires a high level of physical fitness and the ability to pass rigorous medical examinations, due to the demanding and sometimes hazardous nature of the maritime environment.

Additional training in crisis management and first aid could be advantageous.

 

Maritime Operations Coordinator Salary Expectations

A Maritime Operations Coordinator earns an average salary of $53,694 (USD) per year.

However, the salary can fluctuate based on factors such as years of experience in the field, level of education, and geographical location of employment.

 

Maritime Operations Coordinator Job Description FAQs

What skills does a Maritime Operations Coordinator need?

A Maritime Operations Coordinator should have strong communication and organizational skills, given the high degree of coordination required in this role.

They should possess excellent problem-solving capabilities and should be able to work under pressure.

It’s also important for them to have a solid understanding of shipping procedures, maritime regulations, and safety standards.

Advanced computer skills are also useful for managing digital logs and using software relevant to maritime operations.

 

Do Maritime Operations Coordinators need a degree?

While some Maritime Operations Coordinators have degrees in fields like maritime studies, logistics, or supply chain management, it’s not always necessary.

Relevant experience in shipping, port operations, or logistics can sometimes serve as a substitute for a degree.

However, a degree can provide theoretical knowledge and may be preferred by some employers.

 

What should you look for in a Maritime Operations Coordinator resume?

In a Maritime Operations Coordinator’s resume, look for a combination of relevant experience and education.

Experience in shipping, logistics, or maritime operations is highly desirable.

Any certifications related to maritime safety or operations are also a plus.

Also, pay attention to their skills section – look for skills like problem-solving, communication, organization, and the ability to work under pressure.

 

What qualities make a good Maritime Operations Coordinator?

A good Maritime Operations Coordinator is highly organized, able to manage multiple tasks and deadlines simultaneously.

They must be good communicators, capable of liaising effectively between various parties such as ship crew, port authorities, and office staff.

They need to be decisive and capable of responding swiftly and effectively to any emergencies or unexpected situations.

A good Maritime Operations Coordinator also needs to be detail-oriented to ensure that all operations comply with relevant laws and safety standards.

 

Is it difficult to hire Maritime Operations Coordinators?

Hiring a Maritime Operations Coordinator can be challenging due to the specialized nature of the role.

It requires not only a certain set of skills but also a deep understanding of maritime operations and regulations.

Therefore, finding candidates with the right combination of experience and knowledge can be difficult.

However, offering competitive compensation and opportunities for professional development can help attract qualified candidates.

 

Conclusion

So, we’ve sailed through it.

Today, we navigated the often-unseen depths of what it truly means to be a maritime operations coordinator.

Surprise, surprise?

It’s not just about steering the ship.

It’s about orchestrating smooth and efficient sea voyages, one decision at a time.

With our reliable maritime operations coordinator job description template and real-life examples, you’re ready to set sail.

But why drop anchor just yet?

Venture further with our job description generator. It’s your next port of call for meticulously designed listings or polishing your resume to a high shine.

Remember:

Every decision made in maritime operations creates ripples in the vast ocean of logistics.

Let’s navigate these waters. Together.

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