Mechanical Estimator Job Description [Updated for 2025]

In the realm of construction and manufacturing, the significance of mechanical estimators has never been more prominent.

As industrial progress takes strides, the demand for proficient individuals who can accurately predict, manage, and ensure the financial viability of projects escalates.

But let’s delve deeper: What’s truly expected from a mechanical estimator?

Whether you are:

• A job seeker attempting to understand the core responsibilities of this role,
• A hiring manager in the process of outlining the perfect candidate,
• Or simply fascinated by the intricacies of mechanical estimation,

You’ve come to the right place.

Today, we are presenting a customizable mechanical estimator job description template, designed for effortless posting on job boards or career sites.

Let’s get straight to it.

Mechanical Estimator Duties and Responsibilities

Mechanical Estimators are essential in the construction, manufacturing and engineering industries where they calculate the cost of a project by evaluating labor, material, and time requirements.

Their duties and responsibilities often include:

• Reviewing blueprints and product specifications to accurately determine the cost of a project
• Calculating the quantity and cost of materials, equipment, and labor necessary for manufacturing or construction
• Coordinating with engineers, contractors, manufacturers, and clients to understand the scope and requirements of a project
• Preparing detailed estimates and submitting bids for projects, using specialized software and applications
• Identifying potential financial or operational risks and provide strategies to mitigate those risks
• Monitoring project progress to ensure it stays within budget, revising estimates if changes occur
• Maintaining detailed records of all estimation documentation and updating this to reflect current conditions
• Negotiating and discussing cost reductions with suppliers and manufacturers
• Staying updated with the latest techniques, materials, and costs in the industry to ensure the most accurate estimates

 

Mechanical Estimator Job Description Template

Job Brief

We are seeking a proficient Mechanical Estimator to prepare accurate estimates for projects by gathering information and analyzing important metrics.

The Mechanical Estimator will be responsible for understanding the project requirements, identifying the costs involved and prepare detailed reports on the same.

They should be comfortable dealing with numbers and possess strong analytical skills.

The ideal candidate will have excellent negotiation skills and an ability to create reports for upper management.

The goal will be to provide detailed reports so the company can make informed decisions that will enhance its profitability and growth.

 

Responsibilities

• Understand the project/program and its requirements
• Determine key variables for cost and other estimates
• Gather first-hand information from sites, warehouses or other venues
• Conduct research to obtain data on labor costs, materials, production times etc.
• Use software for data analysis, forecasting and budgeting
• Create and submit estimate reports or bids to appropriate persons (project managers, clients, bidding competitions etc.)
• Build relationships with key vendors (subcontractors, suppliers, engineers etc.)
• Provide consultation on planning (schedules, manpower needs etc.)

 

Qualifications

• Proven experience as estimator or similar position
• Familiarity with financial and project management principles
• In depth knowledge of research and data analysis methods and estimation formulas
• Exquisite math and IT ability with an analytical mindset
• Proficient in relevant software (Timberline, HCSS HeavyBid)
• Outstanding communication and negotiation abilities
• Thoroughness and reliability
• Excellent organizational skills
• BSc/BA in engineering, construction science or relevant discipline
• Certified Professional Estimator (CPE) will be an asset

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Mechanical Estimator
• Work Environment: Office setting with occasional site visits. Some travel may be required for project evaluation or client meetings.
• Reporting Structure: Reports to the Lead Estimator or Project Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $70,000 minimum to $150,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Mechanical Estimator Do?

Mechanical Estimators typically work for mechanical contractors, engineering firms, or construction companies.

They can also work as independent consultants.

Their primary role is to estimate the cost of proposed projects by analyzing blueprints, specifications, proposals, and other documentation.

This includes determining the amount of materials, labor, equipment, and time required to complete a project.

Mechanical Estimators work closely with other professionals such as project managers, engineers, and architects.

They evaluate the cost-effectiveness of products, projects, or services, tracking actual costs as the project develops.

Their job is to prepare, submit and manage cost reports and proposals to clients.

They also ensure that the projects are completed within budget and to the satisfaction of the client.

Mechanical Estimators may also be responsible for reviewing completed projects to determine where cost savings can be made in future projects.

They often negotiate with suppliers to ensure the best prices on materials and equipment.

In addition, they are responsible for staying updated with the latest trends and advancements in the field of mechanical engineering to improve their cost estimation skills.

 

Mechanical Estimator Qualifications and Skills

Mechanical Estimators need a blend of technical expertise and interpersonal skills to accurately assess the cost of mechanical projects, including:

• Strong understanding of mechanical systems and engineering principles to analyze and interpret technical drawings and blueprints.
• Excellent mathematical and analytical skills to prepare accurate cost estimates.
• High attention to detail to ensure all factors are considered when preparing an estimate, including materials, labor, location, duration, and special project needs.
• Exceptional communication skills to clearly explain cost estimates to clients, contractors, and other stakeholders, as well as to negotiate with suppliers and vendors.
• Good knowledge of industry trends and cost fluctuations to provide the most accurate and up-to-date estimates.
• Ability to work under pressure and meet deadlines, as estimating can be a time-sensitive task.
• Proficiency in using estimating software and other relevant computer applications.
• Project management skills to oversee the progress of projects, ensuring they are staying within the estimated budget and schedule.
• Problem-solving skills to identify potential issues that may impact the cost or timeline of the project, and propose effective solutions.

 

Mechanical Estimator Experience Requirements

Mechanical Estimators usually need at least 2 to 3 years of experience in the field, often starting their careers in entry-level positions within construction, engineering, or manufacturing industries.

This hands-on experience in mechanical systems is crucial for understanding the complexities and costs associated with various mechanical projects.

Candidates with 3 to 5 years of experience often have a broader understanding of the mechanical industry and have developed their skills in estimating, cost analysis, and project planning.

They may also have a higher level of proficiency in using estimating software and tools.

Candidates with more than 5 years of experience in mechanical estimation may have specialized knowledge in specific areas, such as HVAC, plumbing, or fire protection systems.

These professionals often have a proven track record of successful project completion and budget management.

They may also have experience in team leadership or project management roles.

Regardless of years of experience, most mechanical estimator positions require a degree in mechanical engineering or a related field, with a strong emphasis on mathematical, analytical, and communication skills.

Professional certification in estimating or a related field can also be a valuable asset.

 

Mechanical Estimator Education and Training Requirements

Mechanical Estimators are typically required to have a bachelor’s degree in mechanical engineering, or a related field such as construction management or civil engineering.

These programs provide them with the technical knowledge needed to understand complex mechanical systems, and the practical skills to estimate costs and resources.

In addition to a degree, many employers prefer candidates with prior experience in mechanical, electrical, or construction work.

This can be gained through internships, entry-level positions, or trade school programs.

For higher-level positions, a professional certification may be required.

Certifications such as the Certified Professional Estimator (CPE) or the American Society of Professional Estimators (ASPE) demonstrate a candidate’s competency and commitment to the profession.

While not always required, a master’s degree in engineering management or business administration can make a candidate more competitive for senior estimator roles.

Ongoing training and education are also important, as estimators must stay up-to-date with the latest industry advancements, tools, and techniques.

 

Mechanical Estimator Salary Expectations

A Mechanical Estimator can expect to earn an average salary of $70,000 (USD) per year.

However, this figure can fluctuate based on factors such as years of experience, the complexity of projects they are assigned to, the size and industry of their employer, and the cost of living in their geographical location.

 

Mechanical Estimator Job Description FAQs

What skills does a Mechanical Estimator need?

Mechanical Estimators need exceptional numerical abilities and a keen eye for detail, as their role involves analyzing complex data to produce accurate cost estimates.

They should also have good knowledge of mechanical systems, engineering principles, and construction processes.

Other essential skills include time management, project management, and proficiency in using estimating software.

They should also be capable of working under pressure and making decisions with limited information.

 

Do Mechanical Estimators require a degree?

While some Mechanical Estimators may get into the field with a high school diploma and relevant experience, most employers require at least a Bachelor’s degree in Mechanical Engineering, Construction Management, or a related field.

Some roles may require professional certifications such as the Certified Professional Estimator (CPE) or the ASPE Estimating Professional Certification.

 

What should you look for in a Mechanical Estimator’s resume?

A Mechanical Estimator’s resume should showcase their experience in the mechanical and construction industries, including any specific projects they have estimated.

They should have experience with estimating software and a strong understanding of mechanical systems and engineering principles.

A record of managing multiple projects at the same time and working within tight deadlines is also beneficial.

 

What qualities make a good Mechanical Estimator?

A good Mechanical Estimator should have excellent analytical skills and attention to detail, allowing them to produce accurate estimates and identify potential cost-saving opportunities.

They should be organized, able to handle multiple projects at the same time, and work within tight deadlines.

Good communication skills are also essential, as they will need to liaise with clients, contractors, and other stakeholders.

 

What is the role of a Mechanical Estimator in a construction project?

In a construction project, a Mechanical Estimator is responsible for estimating the cost of all mechanical aspects of the project.

This includes calculating the cost of materials, labor, equipment, and any other expenses related to the mechanical systems.

They also prepare cost reports and work with project managers to develop project budgets.

 

Conclusion

And there we have it.

Today, we’ve delved into the nuts and bolts of what it truly means to be a mechanical estimator.

Guess what?

It’s not all about crunching numbers and data.

It’s about shaping the future of engineering projects, one cost estimation at a time.

With our comprehensive mechanical estimator job description template and real-world examples, you’re fully equipped to make your move.

But why halt your momentum there?

Dig deeper with our job description generator. It’s your next step to drafting precise job listings or refining your resume to the zenith of perfection.

Remember:

Each cost estimation is a part of the larger project puzzle.

Let’s construct that future. Together.

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