Mortgage Closing Notary Job Description [Updated for 2025]

In the world of real estate, the role of a mortgage closing notary is paramount.

As the real estate industry continues to flourish, there’s an escalating demand for professional, detail-oriented individuals who can efficiently manage and authenticate crucial mortgage documentation.

But let’s delve deeper: What’s truly expected from a mortgage closing notary?

Whether you are:

• An aspiring notary seeking to understand the intricacies of this role,
• A hiring manager aiming to draft the perfect job profile,
• Or simply interested in understanding the ins and outs of the mortgage closing process,

You’re in the right place.

Today, we present a customizable mortgage closing notary job description template, crafted for easy posting on job boards or career sites.

Let’s delve right into it.

Mortgage Closing Notary Duties and Responsibilities

Mortgage Closing Notaries play a critical role in the final stages of real estate transactions, ensuring that all documents are properly signed and notarized.

They are responsible for verifying the identities of the individuals involved, witnessing their signatures, and applying their notarial seal to the documents.

Their duties and responsibilities include:

• Verify the identities of individuals involved in the real estate transaction
• Witness the signing of important documents to prevent fraud
• Ensure all documents are fully and accurately completed by all parties
• Apply a notarial seal to certify the signing of the documents
• Prepare and return completed documents for recording
• Maintain copies of all notarized documents for record keeping
• Stay updated on notary law and mortgage closing procedures
• Ensure notary commission and notary seal are valid and up to date
• Maintain professionalism and neutrality during all transactions

 

Mortgage Closing Notary Job Description Template

Job Brief

We are seeking a detail-oriented and professional Mortgage Closing Notary to join our team.

The Mortgage Closing Notary will be responsible for overseeing the signing of important mortgage loan documents, verifying the identity of individuals signing the documents, and ensuring the documents are signed correctly.

The ideal candidate will have excellent attention to detail, strong knowledge of real estate law, and the ability to work independently.

They must also be certified as a Notary Public.

 

Responsibilities

• Verify the identity of individuals who will sign documents
• Ensure all documents are signed correctly and in the proper places
• Notarize and apply seals to documents in the required places
• Record and maintain a log of all notarial acts
• Handle confidential information in a professional manner
• Collaborate with mortgage lenders and attorneys to ensure documents are correct
• Stay up-to-date on all mortgage and notary laws and regulations
• Travel to clients’ locations to perform notary services

 

Qualifications

• Must be a certified Notary Public
• Prior experience in mortgage closings preferred
• Excellent attention to detail
• Strong knowledge of real estate law
• Excellent communication and customer service skills
• Reliable transportation for travelling to clients’ locations
• Ability to handle confidential information

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Mortgage Closing Notary
• Work Environment: This role involves travelling to clients’ locations to perform notary services.
• Reporting Structure: Reports to the Mortgage Closing Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $45,000 minimum to $65,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Mortgage Closing Notary Do?

A Mortgage Closing Notary, also known as a Notary Signing Agent, primarily functions within the real estate industry and is a specialized role within the notary public profession.

Their role involves verifying, witnessing, and validating the signing of mortgage loan documents.

They ensure that all the required paperwork for a real estate transaction is correctly signed and authenticated.

A Mortgage Closing Notary meets with the parties involved in a property transaction, usually at a pre-arranged time and place, to review and notarize the documents.

They also verify the identities of all parties involved, to prevent any fraudulent activities.

They may also be tasked with explaining the nature and purpose of each document, ensuring that the borrowers comprehend the contents of the documents they are signing.

However, a Mortgage Closing Notary must not provide any form of legal advice unless they are also a qualified attorney.

Once the documentation is complete, the Mortgage Closing Notary will then deliver these documents to the appropriate party, often the mortgage lender or a title company.

They play a crucial role in closing real estate transactions, facilitating the process, and ensuring that all documents are legally binding and effectively executed.

 

Mortgage Closing Notary Qualifications and Skills

A proficient Mortgage Closing Notary should possess the qualifications and skills that meet the demands of the job role, such as:

• Detail-oriented nature to thoroughly review and understand the legal documents involved in a mortgage closing to ensure they are accurate and complete.
• Excellent communication skills to clearly explain the mortgage closing process and documents to the involved parties, and to answer any questions they may have.
• Interpersonal skills to build and maintain relationships with clients and other professionals involved in the mortgage closing process.
• Understanding of mortgage lending, real estate contracts, and title searches to ensure all documents are legally binding and accurate.
• Time management skills to efficiently coordinate and schedule meetings between various parties involved in the mortgage closing process.
• Confidentiality and integrity to handle sensitive information and documents with discretion.
• Customer service skills to provide a professional, courteous, and positive experience for all parties involved.
• Legal knowledge and understanding of notary laws and procedures, as well as the ability to stay updated with any changes in these laws.

 

Mortgage Closing Notary Experience Requirements

Mortgage Closing Notaries typically need a high school diploma or equivalent education to start, with many pursuing additional training through Notary Public courses or certification programs offered by various institutions.

Entry-level candidates may have 1 to 2 years of experience in a customer service or administrative role, often learning the ropes of the mortgage industry through internships or part-time roles in lending institutions or real estate agencies.

Candidates with 3 to 5 years of experience likely have extensive experience with loan closing documents, handling borrower questions, and coordinating with mortgage lenders and title companies.

They likely have gained this experience in roles such as Loan Processor, Escrow Officer, or Title Agent.

Professionals with more than 5 years of experience typically have in-depth knowledge of notary public laws and procedures, real estate transactions, and mortgage lending practices.

They may have also developed excellent attention to detail and organizational skills through years of handling complex mortgage closing processes.

At this level, they may be ready for managerial roles or to start their own notary business.

In addition, becoming a Mortgage Closing Notary requires state-specific Notary Public certification, and many professionals in this field also choose to obtain a certification as a Certified Notary Signing Agent.

These certifications require a thorough understanding of notary laws and loan documents and often require the completion of a course and passing a state-administered exam.

 

Mortgage Closing Notary Education and Training Requirements

The role of a Mortgage Closing Notary, also known as a Notary Signing Agent, often requires a high school diploma or equivalent educational qualification.

Primarily, they must complete a basic notary education course and get commissioned as a notary public in their respective state.

The notary commission process varies from state to state, but it generally involves application, training, and an examination.

In addition to basic notary training, a Mortgage Closing Notary needs specialized training in the process of loan closing.

Many professional organizations offer Notary Signing Agent certification courses, which include training in mortgage documents, notary law, and ethics.

After completing the training, the aspirant will have to pass an exam to become a certified Notary Signing Agent.

Some states or employers may also require a background check due to the sensitive nature of the information handled in this role.

Although not required, some Mortgage Closing Notaries may choose to pursue additional courses or certifications related to real estate, finance, or law to expand their knowledge and improve their professional skills.

Continued education is also essential as laws, and industry practices can change over time, so Mortgage Closing Notaries must stay updated to perform their role effectively.

 

Mortgage Closing Notary Salary Expectations

A Mortgage Closing Notary typically earns an average salary of $51,000 (USD) per year.

The earnings can fluctuate based on factors such as experience, location, and the company hiring.

Notaries may also receive additional income through fees for their services.

 

Mortgage Closing Notary Job Description FAQs

What skills does a Mortgage Closing Notary need?

A Mortgage Closing Notary needs to have strong attention to detail to ensure that all documents are accurate and complete.

They must have excellent organizational skills to manage various documents for multiple closings.

Communication skills are also essential as they work directly with clients and other professionals in the mortgage industry.

Notaries should also have the ability to work under pressure to meet tight deadlines.

 

Do Mortgage Closing Notaries need a degree?

While a degree is not typically required for a Mortgage Closing Notary, they must be certified and commissioned as a notary public in their state.

This generally involves completing a course, passing an exam, and paying a fee.

Some states may also require notaries to hold a surety bond for protection against claims of misconduct.

 

What should you look for in a Mortgage Closing Notary resume?

You should look for proof of notary certification and any specialized training in the mortgage industry.

Experience with mortgage closing processes and document preparation is also desirable.

Look for candidates who demonstrate strong attention to detail, organization skills, and an understanding of mortgage regulations.

 

What qualities make a good Mortgage Closing Notary?

A good Mortgage Closing Notary is reliable, professional, and maintains confidentiality at all times.

They must also have a solid understanding of the mortgage closing process and the various documents involved.

Good notaries are punctual, as they often have to meet strict deadlines.

They should also be comfortable working with a variety of people, including lenders, real estate agents, and clients.

 

Is it difficult to hire a Mortgage Closing Notary?

The difficulty in hiring a Mortgage Closing Notary largely depends on the local market and the specific requirements of the role.

Notaries are in high demand in the real estate industry, so finding a qualified candidate can be challenging.

However, providing competitive compensation and a supportive work environment can attract top talent.

 

Conclusion

There you have it.

Today, we’ve delved into the complexities and responsibilities of a mortgage closing notary.

Surprised?

It’s not just about signing documents.

It’s about ensuring the legality and finality of a real estate transaction, one notarization at a time.

Armed with our comprehensive mortgage closing notary job description template and real-world examples, you’re ready to step into this crucial role.

But why halt your journey here?

Dig deeper with our job description generator. It’s your go-to tool for creating precise job listings or finessing your resume to perfection.

Remember:

Every document you notarize is a part of a larger financial journey.

Let’s facilitate these journeys. Together.

How to Become a Mortgage Closing Notary (Complete Guide)

The AI Job Shift: What Careers Are on the Cutting Edge

The Eccentric Office: Unusual Jobs with Unusual Perks

Exclusive Reveal: The Shocking Truth About Today’s Top-Earning Careers!

Get Hired Now: In-Demand Careers with Growing Opportunities