Museum Program Assistant Job Description [Updated for 2025]

In this era of cultural awareness, the role of Museum Program Assistants has never been more crucial.

As history unfolds and art continues to evolve, the demand for creative and organized individuals to curate, manage, and enhance our cultural repositories is on the rise.

But what is truly expected from a Museum Program Assistant?

Whether you are:

• A job seeker looking to understand the nature of this role,
• A hiring manager outlining the perfect candidate,
• Or simply captivated by the world of museum programming,

You’ve come to the right place.

Today, we introduce a customizable Museum Program Assistant job description template, designed for effortless posting on job boards or career sites.

Let’s delve into the details.

Museum Program Assistant Duties and Responsibilities

Museum Program Assistants play a crucial role in the daily operations of the museum, assisting in the development and implementation of programs, exhibitions and events.

They also provide administrative and customer service support.

Their duties and responsibilities include:

• Assist in the planning, development, and implementation of museum programs and events
• Coordinate logistics for programs such as workshops, lectures, tours, and educational activities
• Support the installation and de-installation of exhibitions
• Provide customer service to museum visitors, answering questions about exhibits and programs
• Assist in the development and distribution of promotional materials for museum programs and events
• Maintain accurate records and databases for museum programs and participants
• Perform administrative duties, including scheduling, correspondence, and filing
• Ensure museum policies and safety protocols are adhered to during all programs and events
• Collaborate with museum staff, volunteers, and external stakeholders to ensure the success of programs and events

 

Museum Program Assistant Job Description Template

Job Brief

We are seeking an organized and detail-oriented Museum Program Assistant to coordinate and facilitate various events, educational programs, and exhibits.

As a Museum Program Assistant, you will assist in developing programs, organize event logistics, and engage with visitors.

Our ideal candidate has a passion for history, art, and culture and is comfortable speaking in front of both large and small groups.

The Museum Program Assistant should have excellent communication, coordination, and organizational skills.

 

Responsibilities

• Assist in the planning, organizing and execution of museum exhibitions and educational programs
• Coordinate with various departments to ensure smooth operation of events and programs
• Engage with museum visitors, providing information and answering queries
• Help in maintaining exhibit spaces, ensuring they are clean and presentable
• Assist in marketing and promotional activities for museum events and programs
• Support in creating and distributing educational material, including guides and newsletters
• Assist in administrative duties such as scheduling, record keeping, and reporting
• Participate in conducting tours, workshops, and other educational activities

 

Qualifications

• Experience working in a museum, gallery, or similar cultural institution is preferred
• Excellent verbal and written communication skills
• Strong organizational skills and attention to detail
• Ability to interact positively with museum visitors of all ages and backgrounds
• Experience in coordinating and planning events
• Knowledge of museum operations and educational programs
• Bachelor’s degree in Art History, Education, Museum Studies or a related field is preferred

 

Benefits

• Health insurance
• Retirement plan
• Paid time off
• Professional development opportunities
• Discounts at museum store and café
• Opportunities for career advancement

 

Additional Information

• Job Title: Museum Program Assistant
• Work Environment: Museum setting, often interacting with the public. Some weekend and evening work may be required for special events.
• Reporting Structure: Reports to the Museum Program Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $30,000 minimum to $45,000 maximum
• Location: [City, State] (specify the location)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Museum Program Assistant Do?

Museum Program Assistants play a crucial role in the planning and execution of various educational and public programs in a museum setting.

They assist in the development of educational materials and activities, which can include tours, workshops, lectures, and other interactive experiences.

These are designed to engage visitors, enhance their understanding of exhibits, and promote a greater appreciation for the museum’s collections.

Museum Program Assistants often liaise with schools, local communities, and other public groups to organize group visits and special events.

They are also responsible for training and managing volunteers to assist with these programs.

They often assist in the research, planning, and implementation of temporary and permanent exhibitions.

This can involve cataloguing and curating artifacts, drafting exhibit labels, and assisting in the design and layout of the exhibition space.

Museum Program Assistants may also be tasked with administrative duties, such as responding to inquiries, maintaining databases, and assisting in the preparation of grant applications and reports.

In all aspects of their work, Museum Program Assistants strive to support the museum’s mission to educate, inspire, and engage the public.

 

Museum Program Assistant Qualifications and Skills

A Museum Program Assistant should have the skills and qualifications that align with your job description, such as:

• Excellent organizational skills to arrange museum programs and events, as well as manage a variety of tasks simultaneously.
• Strong communication skills to interact effectively with staff, visitors, and stakeholders, including delivering presentations about museum programs and exhibits.
• Interpersonal skills to work effectively with different groups, such as museum staff, volunteers, and the public.
• Knowledge of museum operations and the ability to understand and support the objectives of the museum, including its educational mission.
• Attention to detail to maintain accurate records of museum programs, including attendance, program evaluations, and budgetary information.
• Problem-solving skills to address issues that may arise with museum programs or with visitors, and to develop innovative solutions.
• Technical skills to use museum software, databases, and digital platforms, as well as to assist with the creation of museum exhibits and displays.

 

Museum Program Assistant Experience Requirements

Entry-level candidates for Museum Program Assistant roles may have 1 to 2 years of experience, often gained through an internship or part-time position in a museum, cultural institution, or non-profit organization.

Volunteering in these settings can also provide valuable experience and exposure to the duties and responsibilities of the role.

Candidates with 2 to 3 years of experience often have developed their skills in areas such as program planning, educational outreach, and public speaking.

They may have also gained experience in more administrative tasks like record keeping, budgeting, and scheduling.

Those with more than 3 years of experience in a Museum Program Assistant role or a similar position are often expected to have a deeper understanding of museum operations and programming.

They may have also gained some supervisory experience, overseeing volunteers or interns.

Candidates with 5 years of experience or more might be ready for a managerial role, such as a Program Coordinator or Manager, where they can lead a team in planning and executing museum programs.

Prior experience with grant writing, fundraising, and strategic planning can be advantageous for these higher-level positions.

 

Museum Program Assistant Education and Training Requirements

A Museum Program Assistant typically requires a bachelor’s degree in museum studies, history, art history, anthropology, or a related field.

They need to have a strong background in cultural studies and knowledge of museum operations.

Familiarity with museum software, such as PastPerfect Museum Software, can also be beneficial.

To enhance their skills, some Museum Program Assistants may also choose to pursue a master’s degree in museum studies or a related field.

This advanced degree often covers topics such as exhibition development, collections management, and museum administration.

In addition to formal education, gaining practical experience through internships or volunteer work at museums can be highly beneficial for prospective Museum Program Assistants.

This hands-on experience can provide insights into the workings of museums and help develop necessary skills such as artifact handling, cataloguing, and exhibit preparation.

Continued professional development through attending workshops, seminars, or conferences on relevant topics can help Museum Program Assistants stay up-to-date with the latest industry trends and practices.

Although not generally required, certification from professional bodies, such as the American Association for State and Local History or the American Alliance of Museums, can enhance a candidate’s credibility and demonstrate their commitment to the profession.

 

Museum Program Assistant Salary Expectations

A Museum Program Assistant earns an average salary of $34,000 (USD) per year.

However, this wage may fluctuate based on factors such as experience in the field, the size and location of the museum, and the specific responsibilities assigned in the role.

 

Museum Program Assistant Job Description FAQs

What skills does a Museum Program Assistant need?

Museum Program Assistants should possess strong organizational and communication skills as they often manage administrative tasks, schedule events, and interact with visitors or groups.

They should also have good interpersonal skills to build relationships with diverse groups.

Knowledge of the arts and a passion for learning can also be beneficial in this role.

 

Do Museum Program Assistants need a degree?

Many museums require their Program Assistants to have a bachelor’s degree, often in art history, history, anthropology, or a related field.

However, experience in program administration or customer service can sometimes substitute for formal education.

Some roles may require a master’s degree, especially in larger museums or for advancement.

 

What should you look for in a Museum Program Assistant resume?

In a Museum Program Assistant resume, look for a background in the arts or history and experience in administrative roles.

Experience in public speaking or customer service roles can also be beneficial.

Any experience with educational programming, scheduling, or event planning should be highlighted.

 

What qualities make a good Museum Program Assistant?

A good Museum Program Assistant should be passionate about the arts and education, as they are often involved in creating and implementing educational programs for various age groups.

They should be well-organized and detail-oriented to handle program scheduling and coordination.

Excellent interpersonal skills are essential for interacting with museum visitors, staff, and volunteers.

 

Is it difficult to hire a Museum Program Assistant?

Hiring a Museum Program Assistant can be challenging due to the specific combination of administrative skills and knowledge of the arts required.

However, by offering competitive salaries, opportunities for professional development, and a supportive work environment, museums can attract qualified candidates.

 

Conclusion

And there you have it.

Today, we’ve unveiled the true essence of being a Museum Program Assistant.

Surprise, surprise!

It’s not just about guiding tours.

It’s about weaving narratives of our shared history and culture, one artifact at a time.

With our exemplary Museum Program Assistant job description template and real-world examples, you’re well on your way to stepping into this role.

But why halt your journey there?

Dig deeper with our job description generator. It’s your next station to curating flawless job listings or refining your resume to absolute excellence.

Remember:

Every artifact tells a story, and you’re a part of that narrative.

Let’s shape history. Together.

How to Become a Museum Program Assistant (Complete Guide)

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