Music Agency Repertoire Assistant Job Description [Updated for 2025]

In the melodious world of music, the role of a Music Agency Repertoire Assistant is of paramount importance.

As music continues to shape and define cultures worldwide, the demand for proficient individuals who can curate, manage, and expand a music agency’s repertoire is on the rise.

But let’s take a closer look: What’s truly expected from a Music Agency Repertoire Assistant?

Whether you are:

• A job seeker trying to decipher the nuances of this role,
• A hiring manager outlining the perfect candidate,
• Or simply fascinated by the behind-the-scenes of a music agency,

You’re in the right place.

Today, we present a customizable Music Agency Repertoire Assistant job description template, crafted for effortless posting on job boards or career sites.

Let’s dive right into it.

Music Agency Repertoire Assistant Duties and Responsibilities

Music Agency Repertoire Assistants play a vital role in supporting the agency’s repertoire department and performing tasks related to music catalog and rights management.

They are expected to have a deep understanding of music licensing, a keen interest in music, and excellent organizational skills.

The duties and responsibilities include:

• Assisting in managing the music catalog, including tracking, updating, and maintaining data related to songs, albums, and artists.
• Processing and handling music licensing requests, and ensuring all music rights are properly managed and updated.
• Collaborating with artists, composers, and songwriters to gather necessary information and materials for the catalog.
• Assisting in the preparation of copyright registrations, tracking them, and ensuring they are correctly filed.
• Researching and verifying data regarding songs, compositions, and rights holders.
• Coordinating with other departments, such as marketing and promotions, to share relevant information about the repertoire.
• Addressing and resolving any issues or discrepancies related to the music catalog and rights.
• Keeping up to date with industry trends, new music releases, and changes in music copyright laws.

 

Music Agency Repertoire Assistant Job Description Template

Job Brief

We are looking for a detail-oriented and passionate Music Agency Repertoire Assistant to join our team.

The successful candidate will be responsible for assisting in the management and organization of our musical repertoire, ensuring the correct licensing and rights are in place, and liaising with artists and other stakeholders as necessary.

Our ideal candidate has a strong knowledge of music, both contemporary and classical, and understands the processes involved in music licensing and publishing.

They should be highly organized, able to work to tight deadlines, and possess excellent communication skills.

 

Responsibilities

• Maintain and update the music repertoire database.
• Ensure correct licensing and rights are in place for all pieces in the repertoire.
• Liaise with artists, composers, and other stakeholders to resolve any issues or queries.
• Work closely with other team members to facilitate smooth operations.
• Assist in the organization and planning of performances and events.
• Keep up-to-date with music trends and make recommendations for repertoire additions.
• Assist in the preparation of performance materials.

 

Qualifications

• A degree in Music or a related field is preferred.
• Experience in a similar role within the music industry would be advantageous.
• Strong knowledge of music, both contemporary and classical.
• Understanding of music licensing and rights.
• Excellent organizational skills and ability to meet deadlines.
• Good communication skills and the ability to liaise with a variety of stakeholders.

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Music Agency Repertoire Assistant
• Work Environment: Office setting with some opportunities for remote work. Some travel may be required for events or meetings.
• Reporting Structure: Reports to the Repertoire Manager or Agency Director.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $40,000 minimum to $60,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Music Agency Repertoire Assistant Do?

Music Agency Repertoire Assistants are professionals who work within music agencies and are responsible for supporting the functions and operations related to music repertoire management.

They work closely with artists, artist managers, and other team members to ensure the smooth execution of music-related projects.

This can include arranging rehearsals, coordinating with music directors, maintaining schedules, and organizing music materials.

They are also involved in the music selection process, aiding in the selection of pieces for performances or recordings, and keeping track of the performance rights associated with each piece.

Repertoire Assistants also provide administrative support, handling correspondence, managing databases, and liaising with record labels, publishers, and other industry contacts.

They may also be involved in research to identify new music trends, emerging artists, or potential opportunities for their clients.

In some cases, they might also assist with promotional activities, supporting the marketing and publicity efforts for new music releases or concerts.

Overall, the goal of a Music Agency Repertoire Assistant is to support their agency and clients in maintaining an organized and effective music repertoire and contributing to the success of music projects.

 

Music Agency Repertoire Assistant Qualifications and Skills

A proficient Music Agency Repertoire Assistant should possess a blend of industry knowledge, interpersonal skills and technical abilities, such as:

• Strong understanding of music, artists and the industry to assist in the selection and acquisition of music for the agency’s catalogue
• Excellent organizational skills to manage, categorize and archive extensive music libraries
• Detail-oriented with the ability to review contracts, agreements and copyrights related to the music repertoire
• Strong communication skills to liaise with musicians, composers, and other industry professionals, as well as to articulate the agency’s needs and directives effectively
• Good listening skills to accurately assess the quality and suitability of music for the agency’s repertoire
• Problem-solving abilities to address any issues that may arise during the acquisition and management of the music repertoire
• Technical abilities to use music software and databases, as well as basic office software such as Word, Excel and PowerPoint
• Ability to work under pressure and meet tight deadlines, often juggling multiple tasks at once

 

Music Agency Repertoire Assistant Experience Requirements

Music Agency Repertoire Assistants often start their careers with a bachelor’s degree in music, music business, or a related field.

Though not mandatory, a degree can provide foundational knowledge that is beneficial to this role.

Entry-level candidates generally have 1 to 2 years of experience, usually obtained through internships or part-time roles in the music industry.

This could be in various areas like music production, publishing, artist management, or even performance.

After gaining initial experience, candidates with 2 to 3 years of experience often further develop their skills and understanding of the music industry in roles like Music Coordinator, Music Licensing Assistant, or Music Publishing Assistant.

Candidates with more than 4 years of industry experience are expected to have a comprehensive understanding of the music landscape and might be ready for more responsible roles within the agency.

They might have experience managing music catalogues, negotiating music licenses, or coordinating with artists and other stakeholders.

Additionally, those with over 5 years of experience may also have some leadership experience, having potentially guided junior staff or managed projects, making them eligible for higher responsibility roles within the agency.

 

Music Agency Repertoire Assistant Education and Training Requirements

Music Agency Repertoire Assistants typically have a bachelor’s degree in music, music business, music management, or a related field.

They should possess a comprehensive knowledge of music theory and the music industry, including various music genres and the legal aspects of music rights and licensing.

Training in music theory and business, either from an academic institution or through independent study, is beneficial.

In addition, they need to be familiar with music cataloging systems and digital music platforms.

Skills in music software, such as ProTools or Ableton, can also be beneficial.

For more advanced positions, a master’s degree in music business or a related field may be required.

Some music agencies may also require Repertoire Assistants to have experience in a similar role or in other areas of the music industry.

While not typically required, certification in music business or music law can be an additional advantage, showcasing a candidate’s commitment to their career and ongoing professional development.

 

Music Agency Repertoire Assistant Salary Expectations

A Music Agency Repertoire Assistant earns an average salary of $35,000 (USD) per year.

However, this can vary significantly depending on the size and prestige of the music agency, the assistant’s level of experience, and the location of the job.

Some repertoire assistants may also earn additional income through bonuses and profit-sharing arrangements.

 

Music Agency Repertoire Assistant Job Description FAQs

What skills does a Music Agency Repertoire Assistant need?

A Music Agency Repertoire Assistant needs to have a deep understanding and knowledge of music, different genres, and industry trends.

They should possess excellent organizational skills and be able to multitask as they will often work on different projects simultaneously.

Strong communication skills are also necessary as they’ll be liaising with various stakeholders including artists, clients, and team members.

 

Do Music Agency Repertoire Assistants need a degree?

While a degree in music, business, or related fields can be beneficial, it’s not necessarily a requirement.

What’s more important is a passion for music, an understanding of the industry, and relevant experience.

However, certain employers might prefer candidates with a degree, especially if it’s combined with work experience in the music industry.

 

What should you look for in a Music Agency Repertoire Assistant’s resume?

Look for a strong background in music, either through education or work experience.

Experience in music licensing, publishing, or related fields is a strong plus.

Also, look for skills such as project management, communication, and multitasking.

A knowledge of music software or databases can also be advantageous.

 

What qualities make a good Music Agency Repertoire Assistant?

A good Music Agency Repertoire Assistant has a great love for and knowledge of music.

They are proactive, organized, and can manage multiple projects at once.

They have excellent communication skills and can build relationships with artists, clients, and colleagues.

They are detail-oriented and have a good understanding of the music industry, including trends, licensing, and publishing.

 

Is it difficult to hire a Music Agency Repertoire Assistant?

Hiring a Music Agency Repertoire Assistant can be challenging, as the role requires a unique combination of skills, including a deep understanding of music, business acumen, and excellent organizational skills.

Therefore, it might take time to find a candidate with the right mix of passion, knowledge, and experience.

Offering competitive salaries and a positive working environment can help attract the right talent.

 

Conclusion

And there we have it.

Today, we’ve unveiled the true essence of being a Music Agency Repertoire Assistant.

And guess what?

It’s not just about managing music libraries.

It’s about orchestrating the rhythm of the music industry, one song at a time.

With our comprehensive Music Agency Repertoire Assistant job description template and real-world examples, you’re fully prepared to make your move.

But why stop there?

Go beyond the score with our job description generator. It’s your next step towards composing precise listings or fine-tuning your resume to hit the right note.

Remember:

Every song, every piece of music, is part of a larger symphony.

Let’s conduct that symphony. Together.

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