Mutual Fund Administrator Job Description [Updated for 2025]

In the financial world, the role of a mutual fund administrator is becoming increasingly pivotal.

As the financial market evolves, the need for proficient professionals who can manage, grow, and protect our mutual funds is escalating.

But let’s delve deeper: What exactly is expected from a mutual fund administrator?

Whether you are:

• A job seeker trying to understand the intricacies of this role,
• A hiring manager outlining the perfect candidate,
• Or simply interested in the inner workings of fund administration,

You’ve landed on the right page.

Today, we present a customizable mutual fund administrator job description template, designed for effortless posting on job boards or career sites.

Let’s dive right in.

Mutual Fund Administrator Duties and Responsibilities

Mutual Fund Administrators handle the operational aspects of running a mutual fund and often work with asset managers, brokers, and other financial professionals.

They are primarily responsible for ensuring all the transactions and operations related to a mutual fund are carried out effectively and in compliance with regulations.

Mutual Fund Administrators typically have the following duties and responsibilities:

• Oversee the fund’s daily accounting and price calculations
• Manage the fund’s financial reporting and prepare annual and semi-annual reports
• Maintain records of the fund’s transactions and investments
• Ensure compliance with regulatory requirements and fund policies
• Coordinate with other financial professionals, including auditors and tax consultants
• Handle communication with investors and respond to their inquiries
• Conduct regular reviews of fund performance
• Manage the fund’s cash flow and liquidity
• Process share transactions and update investor records
• Review and approve fund expenses

 

Mutual Fund Administrator Job Description Template

Job Brief

We are seeking a detail-oriented and experienced Mutual Fund Administrator to join our team.

In this role, you will be responsible for the accurate and timely processing of mutual fund transactions, maintaining and reconciling fund records, and providing client service support.

Our ideal candidate has a solid understanding of mutual funds, their operation, and regulation, along with excellent numerical and analytical skills.

 

Responsibilities

• Administering daily fund operations such as fund accounting, transfer agency, and corporate actions
• Processing purchase, redemption, and exchange orders
• Calculating and verifying NAV (Net Asset Value) of funds
• Performing regular reconciliation of fund records
• Maintaining compliance with regulatory standards and requirements
• Preparing financial statements and periodic fund reports
• Assisting in audits and resolving audit findings
• Communicating with shareholders and responding to their inquiries
• Coordinating with portfolio managers, custodians, and other stakeholders

 

Qualifications

• Proven experience as a Mutual Fund Administrator or similar role in financial services
• Strong knowledge of mutual funds, their operation, and regulations
• Excellent numerical and analytical skills
• Proficiency in financial software and MS Office
• High attention to detail and accuracy
• Ability to handle confidential information responsibly
• Good interpersonal and communication skills
• Bachelor’s degree in Finance, Accounting or related field

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Mutual Fund Administrator
• Work Environment: Office setting with potential for partial remote work. Occasional travel may be required for industry conferences or meetings.
• Reporting Structure: Reports to the Fund Administration Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $60,000 minimum to $95,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Mutual Fund Administrator Do?

Mutual Fund Administrators are financial professionals who oversee the operations of a mutual fund.

They work for financial institutions, investment firms, or directly for mutual funds.

They are responsible for ensuring compliance with regulatory requirements, calculating the net asset value (NAV) of the fund, maintaining the fund’s financial records and preparing financial statements.

This includes income, expenses, gains and losses, and distributes the fund’s income to its shareholders.

Mutual Fund Administrators also oversee the issuance and redemption of fund shares, manage fund accounting, and coordinate with auditors for annual audit processes.

They liaise with fund managers and other stakeholders to ensure that the fund’s operations are running smoothly and effectively.

In some cases, Mutual Fund Administrators may also assist in the preparation of prospectuses and other investor communications.

They are crucial to the maintenance of transparency and trust between the fund and its investors.

 

Mutual Fund Administrator Qualifications and Skills

A proficient Mutual Fund Administrator should possess a range of skills and qualifications that align with the job role, such as:

• Strong financial and analytical skills to manage and track fund performance and to provide accurate reports to clients.
• Detailed knowledge of investment types, such as bonds, stocks, and other financial instruments to ensure proper fund management.
• Excellent communication and interpersonal skills to liaise with fund managers, brokers, and clients, and to present financial information in a clear, concise manner.
• Ability to stay organized and manage multiple tasks simultaneously as they may need to handle several funds concurrently.
• Understanding of regulatory compliance standards and laws relevant to mutual funds to ensure all operations are legal and ethical.
• Proficiency in financial software tools and platforms for managing funds, analyzing performance, and preparing financial reports.
• Problem-solving skills to identify and rectify discrepancies in financial data and to resolve any issues with fund administration.

 

Mutual Fund Administrator Experience Requirements

Entry-level mutual fund administrators often have 1 to 2 years of experience, typically gained through internships or part-time roles in finance or investment management related roles.

These professionals can also gain relevant experience in roles such as Financial Analyst, Portfolio Management Assistant, or other finance-related roles.

Candidates with around 3 years of experience should have spent time developing their knowledge and skills in finance and mutual fund operations.

They may have gained experience in various aspects of fund administration such as NAV calculation, compliance, shareholder services, and fund accounting.

Those with over 5 years of experience are likely to have held positions of responsibility and should be adept at overseeing mutual fund operations.

They might possess more specialized knowledge in areas like regulatory compliance and risk management.

In addition, they should have a sound understanding of financial markets and the ability to interpret financial statements and investment reports.

They may also have some supervisory experience and might be ready to take on a team lead or managerial role in mutual fund administration.

Furthermore, candidates with extensive experience may have certifications such as the Certified Fund Specialist (CFS) or Chartered Financial Analyst (CFA), which can enhance their career prospects in mutual fund administration.

 

Mutual Fund Administrator Education and Training Requirements

Mutual Fund Administrators typically require a bachelor’s degree in finance, economics, business administration, or a related field.

Understanding of financial markets and principles, and strong analytical skills are key to this role.

As such, courses in financial management, economics, and data analysis during undergraduate studies are beneficial.

Some positions might prefer candidates with a master’s degree in business administration (MBA) or finance.

A Certified Public Accountant (CPA) or a Chartered Financial Analyst (CFA) certification could also be advantageous in this role, particularly for senior level positions.

In addition, practical experience in financial services, particularly in areas such as accounting, auditing, or financial reporting, is often required.

Extensive knowledge of industry regulations and legal guidelines are also crucial for Mutual Fund Administrators.

Hence, candidates who have attended regulatory compliance training or have relevant certifications may have an edge.

Continual professional development through seminars, workshops, and courses is also encouraged as it helps keep abreast of changes in regulations and industry trends.

Proficiency in financial software programs and strong communication skills are also important attributes of a successful Mutual Fund Administrator.

 

Mutual Fund Administrator Salary Expectations

The average salary for a Mutual Fund Administrator is $57,849 (USD) per year.

This can vary greatly depending on a variety of factors such as years of experience, specialization, geographical location, and the size and reputation of the employer.

 

Mutual Fund Administrator Job Description FAQs

What skills does a Mutual Fund Administrator need?

A Mutual Fund Administrator should possess strong analytical skills, as they need to accurately evaluate and process financial data.

They should also have strong communication skills for interacting with various stakeholders, and time management skills to keep up with the pace of financial markets.

Familiarity with financial software and advanced proficiency in Excel is often required.

 

Do Mutual Fund Administrators need a degree?

Yes, Mutual Fund Administrators typically need a degree in a finance-related field such as finance, economics, or business administration.

An advanced degree or certification, like Certified Fund Specialist (CFS), may also be beneficial and can help an individual stand out in the job market.

 

What should you look for in a Mutual Fund Administrator resume?

Besides an appropriate educational background, look for experience in finance or investment management.

Also, proficiency in mutual fund accounting, familiarity with financial software, and experience with NAV calculations are important.

Strong communication skills and the ability to work under pressure are also key qualities for a Mutual Fund Administrator.

 

What qualities make a good Mutual Fund Administrator?

A good Mutual Fund Administrator has a high level of attention to detail, enabling them to accurately process and record large amounts of financial data.

They also need to be adaptable and able to handle the rapid pace of financial markets.

Good interpersonal skills are important as they often need to communicate with different departments and stakeholders.

 

What are the daily duties of a Mutual Fund Administrator?

A Mutual Fund Administrator’s daily duties can vary, but often include calculating the Net Asset Value (NAV) of funds, preparing financial reports, monitoring fund compliance with regulations, and liaising with fund managers and other stakeholders.

They may also be involved in resolving any financial discrepancies and assisting with audits.

 

Conclusion

And there you have it.

Today, we have unveiled the reality of being a mutual fund administrator.

And guess what?

It’s not just about managing funds.

It’s about shaping the future of financial management, one investment at a time.

With our top-notch mutual fund administrator job description template and real-world examples, you’re all set to leap forward.

But why halt your progress?

Delve deeper with our job description generator. It’s your next step to creating polished job listings or refining your resume to perfection.

Remember:

Every investment is a step towards a bigger financial goal.

Let’s create that future. Together.

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