NGO Program Coordinator Job Description [Updated for 2025]

In the world of global humanitarian efforts, the importance of NGO Program Coordinators has never been more prominent.

As global issues continue to evolve, the demand for skilled and dedicated individuals who can design, execute, and oversee NGO programs increases.

But let’s delve deeper: What’s truly expected from an NGO Program Coordinator?

Whether you are:

• A job seeker trying to understand the core responsibilities of this role,
• A hiring manager shaping the profile of the perfect candidate,
• Or simply curious about the dynamics of NGO program coordination,

You’ve come to the right place.

Today, we present a versatile NGO Program Coordinator job description template, crafted for easy posting on job boards or career sites.

Let’s dive right into it.

NGO Program Coordinator Duties and Responsibilities

NGO Program Coordinators are responsible for managing and implementing programs that align with the organization’s mission and support its beneficiaries.

They also have administrative and strategic planning responsibilities.

Their key duties and responsibilities include:

• Planning and coordinating program schedules and activities
• Overseeing the implementation of programs and ensuring they are managed and delivered effectively
• Monitoring progress and submitting performance reports
• Coordinating with different teams and stakeholders for program development and implementation
• Ensuring that the organization’s objectives align with the needs of the program’s beneficiaries
• Managing program budgets, resources and ensuring cost-effectiveness
• Maintaining accurate program documentation and records
• Assessing the effectiveness of programs and implementing necessary improvements
• Ensuring compliance with regulations and standards
• Developing proposals for funding and partnerships
• Communicating program objectives, achievements, and updates to relevant stakeholders

 

NGO Program Coordinator Job Description Template

Job Brief

We are seeking a dedicated and organized NGO Program Coordinator to assist in the planning and execution of our organization’s projects and initiatives.

The Program Coordinator’s responsibilities include coordinating and implementing programs, liaising with stakeholders, and evaluating program effectiveness to ensure goals and objectives are met.

Our ideal candidate is a skilled multitasker with excellent communication skills, a strong understanding of project management, and a passion for social issues.

 

Responsibilities

• Coordinate and implement programs in line with the organization’s mission and goals.
• Collaborate with team members and stakeholders to identify and assess needs and develop programs accordingly.
• Monitor and evaluate the effectiveness of programs, making improvements as needed.
• Prepare periodic reports on the progress of programs and initiatives.
• Manage program budgets and resources efficiently.
• Organize and participate in community outreach initiatives.
• Ensure compliance with relevant regulations and standards.
• Assist in fund-raising activities and grant applications.
• Provide administrative support as needed.

 

Qualifications

• Proven experience as a program coordinator or relevant position in a non-profit organization.
• Knowledge of program management and development procedures.
• Excellent organizational and multitasking skills.
• Strong communication and interpersonal abilities.
• Ability to manage budgets and resources.
• Understanding of data analysis and performance metrics.
• Proficiency in MS Office and program management software.
• BSc/BA degree in business administration or relevant field.

 

Benefits

• Health insurance
• Retirement plan
• Paid time off
• Opportunities for professional development
• Opportunity to make a significant impact on the community

 

Additional Information

• Job Title: NGO Program Coordinator
• Work Environment: Office setting with occasional field work. Some travel may be required for community outreach or meetings with stakeholders.
• Reporting Structure: Reports to the Program Director or Executive Director.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and organization considerations.
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our organization. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does an NGO Program Coordinator Do?

An NGO Program Coordinator works for non-governmental organizations, playing a crucial role in planning and implementing projects, programs, or campaigns designed to fulfill the organization’s mission.

They work closely with various stakeholders including volunteers, staff members, funders, and beneficiaries to ensure the program’s objectives align with the organization’s goals.

A significant part of their job involves developing project proposals, budgets, and timelines.

They are responsible for monitoring the progress of the program, ensuring all activities are carried out as planned and within the allocated budget.

They also play an essential role in evaluating the impact of the program, collecting and analyzing data to assess its effectiveness, and making necessary adjustments to future programs.

NGO Program Coordinators often facilitate training sessions, workshops, or seminars related to the program.

They are also often responsible for fundraising, managing relationships with donors, and writing reports on the program’s achievements.

In addition, they act as the point of contact for the program, liaising with partners, beneficiaries, and donors, and often advocating for the cause the NGO represents.

 

NGO Program Coordinator Qualifications and Skills

A proficient NGO Program Coordinator should possess the skills and qualifications that are in line with the job role, including:

• Project management skills to effectively plan, implement, and oversee programs
• Familiarity with the non-profit sector and an understanding of community needs and resources
• Excellent interpersonal skills to build and maintain relationships with volunteers, staff, and community partners
• Strong communication skills to clearly convey information to diverse audiences, facilitate meetings, and present program reports
• Problem-solving abilities to identify and address program challenges and obstacles in a timely manner
• Ability to work under pressure and multitask in a fast-paced environment, ensuring all program goals are met
• Financial management skills to develop and oversee program budgets
• Proficiency in using computer software, including word processing, spreadsheet, and presentation software, for administrative tasks
• Leadership skills to guide and motivate program teams and volunteers towards achieving the objectives of the NGO
• An understanding of monitoring and evaluation tools to assess the impact and effectiveness of programs

 

NGO Program Coordinator Experience Requirements

Entry-level NGO Program Coordinators may have 1 to 2 years of experience, often through a relevant internship or part-time role in non-profit or community-based organizations.

This initial experience often covers project planning, fundraising, volunteer coordination, and basic administrative duties.

Candidates with 2 to 3 years of experience are typically more seasoned in project management, grant writing, and overseeing volunteer teams.

They may also have experience in monitoring and evaluation of projects, and have a keen understanding of the workings of a non-profit organization.

Those with over 3 years of experience are often adept at strategic planning, stakeholder engagement, budgeting, and report writing.

They may also have a solid track record of successful project implementation and have played a key role in the growth of a program or organization.

Candidates with more than 5 years of experience in this role are often considered for senior level positions, and may have significant leadership experience.

They may have a history of designing and implementing programs that have made a marked impact, and have a robust network of contacts in the NGO sector.

These individuals are often well-versed in dealing with donors and have a strong understanding of the financial aspects of running a non-profit.

 

NGO Program Coordinator Education and Training Requirements

An NGO Program Coordinator often holds a bachelor’s degree in social sciences, business administration, international relations, or related fields.

Several years of experience in project management, preferably within a non-profit setting, is typically required.

They should possess a strong understanding of project planning and implementation, and are often required to show evidence of successful project completion.

Having a master’s degree in public administration, social work, or a related field can enhance a candidate’s leadership capabilities and show a dedication to the sector.

Certifications in project management, such as the Project Management Professional (PMP), can also be beneficial, showcasing a coordinator’s ability to effectively oversee and execute projects.

Knowledge of a second language can be an added advantage, especially for NGOs working on a global scale.

Continuous learning and training are essential as it enables the coordinator to stay updated with the latest trends, policies, and practices in the non-profit sector.

 

NGO Program Coordinator Salary Expectations

An NGO Program Coordinator earns an average salary of $51,000 (USD) per year.

However, this can vary significantly depending on the size of the organization, the specific sector, the geographical location, and the level of experience and qualifications of the individual.

 

NGO Program Coordinator Job Description FAQs

What skills does an NGO Program Coordinator need?

An NGO Program Coordinator should have strong organizational and project management skills to successfully plan and execute programs.

They should possess excellent communication and interpersonal skills to liaise with various stakeholders including donors, volunteers, and beneficiaries.

Knowledge of budgeting and resource management is also crucial.

Some roles might require familiarity with a specific issue area such as environment, education or health.

 

Do NGO Program Coordinators need a degree?

While a specific degree may not always be necessary, most NGO Program Coordinators have a bachelor’s degree in a related field such as social work, international relations, or business administration.

Some roles might require a master’s degree.

The key is relevant experience in project or program management, preferably within a non-profit context.

 

What should you look for in an NGO Program Coordinator resume?

Look for a combination of relevant education and experience in project or program management.

Experience working with NGOs, especially in a related field, is a major plus.

Other important aspects include demonstrable experience in managing teams, coordinating with various stakeholders, resource mobilization and allocation, and monitoring and evaluation.

Any experience in fundraising can also be a major asset.

 

What qualities make a good NGO Program Coordinator?

A good NGO Program Coordinator is highly organized, has excellent problem-solving abilities and strong leadership skills.

They are excellent communicators who can effectively negotiate and collaborate with diverse stakeholders.

Given the nature of NGO work, a strong commitment to the cause and a passion for making a difference is crucial.

They should also be adaptable and resilient, able to work well under pressure and in challenging conditions.

 

Is it challenging to hire NGO Program Coordinators?

Hiring the right NGO Program Coordinator can be a challenge due to the diverse skill set required for the role.

It’s important to find someone who not only has the necessary project management skills, but also has a deep understanding of the specific issue area and the non-profit sector.

Additionally, because NGOs often operate on limited budgets, finding candidates who are willing to work for a non-profit salary can also be a challenge.

 

Conclusion

So there you have it.

Today, we’ve unraveled the intricate role of a NGO Program Coordinator.

And guess what?

It’s not just about managing programs.

It’s about weaving a better future, one program at a time.

With our comprehensive NGO Program Coordinator job description template and real-world examples, you’re well-prepared to take a step forward.

But why halt your progress?

Dig deeper with our job description generator. It’s your next step to creating meticulously crafted job listings or finessing your resume to perfection.

Remember:

Every program is a piece of the larger mission.

Let’s shape that future. Together.

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