Non-Profit Program Manager Job Description [Updated for 2025]

In the world of community service, the role of Non-Profit Program Managers is indispensable.

As social needs evolve, the demand for skilled and dedicated professionals who can strategize, implement, and oversee impactful programs grows exponentially.

But let’s delve deeper: What’s truly expected from a Non-Profit Program Manager?

Whether you are:

• A job seeker attempting to understand the nuances of this role,
• A hiring manager formulating the perfect candidate profile,
• Or simply fascinated by the intricate dynamics of non-profit management,

You’ve come to the right place.

Today, we present a customizable Non-Profit Program Manager job description template, designed for effortless posting on job boards or career sites.

Let’s get started.

Non-Profit Program Manager Duties and Responsibilities

Non-Profit Program Managers oversee the creation, development, and implementation of programs within a non-profit organization.

They must effectively manage teams, resources, and relationships to ensure the goals and objectives of the organization are met.

Their primary duties and responsibilities include:

• Developing and implementing program strategies that align with the organization’s mission and objectives
• Designing programs that respond to community needs and enhance the reach and impact of the organization
• Managing budgets and resources for programs and projects
• Monitoring program progress, evaluating effectiveness, and making necessary adjustments to ensure targets are met
• Overseeing the recruitment, training, and support of program staff and volunteers
• Building and maintaining relationships with partners, stakeholders, and donors
• Preparing and presenting reports on program status and outcomes to senior management, board members, and funders
• Ensuring compliance with relevant regulations, industry standards, and organizational policies
• Identifying and pursuing funding opportunities to support program activities
• Advocating for the organization’s mission and programs in the community and public forums

 

Non-Profit Program Manager Job Description Template

Job Brief

We are seeking a dedicated and organized Non-Profit Program Manager to manage and oversee a variety of non-profit programs within our organization.

The Non-Profit Program Manager will be responsible for planning, organizing, and directing the operations of various programs, setting program goals and objectives, and evaluating the success of programs to ensure they are meeting desired outcomes.

Our ideal candidate has experience in non-profit management, can handle multiple tasks and projects simultaneously, and is passionate about helping our organization achieve its mission.

 

Responsibilities

• Develop, implement, and oversee various non-profit programs
• Establish and monitor strategic plans, objectives, and operational activities
• Research and implement best practices for program management and administration
• Coordinate with other team members to ensure efficient program execution
• Manage budgets, financial reporting, and fundraising efforts for programs
• Prepare and submit program reports to the Executive Director and Board of Directors
• Monitor, evaluate, and report on program performance and impact
• Communicate with stakeholders and community partners to promote program initiatives
• Ensure compliance with regulations and laws related to program activities
• Lead, supervise, and motivate program staff and volunteers

 

Qualifications

• Proven experience as a Program Manager or similar role in a non-profit organization
• Understanding of program management and development procedures
• Excellent knowledge of performance evaluation techniques and key metrics
• Strong leadership and organizational skills
• Excellent communication and public speaking skills
• Proficiency in Microsoft Office and program management software
• Ability to work with diverse groups and interests
• Bachelor’s degree in business administration, social services, or a related field

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Non-Profit Program Manager
• Work Environment: Office setting with occasional travel for program initiatives and meetings. Some remote work may be possible.
• Reporting Structure: Reports to the Executive Director or designated supervisor.
• Salary: Salary is based upon candidate experience and qualifications, as well as the funding and budget of the organization.
• Pay Range: $45,000 minimum to $75,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our organization. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Non-Profit Program Manager Do?

Non-Profit Program Managers typically work for non-profit organizations across a wide variety of sectors, including health, education, environmental conservation, and human rights, among others.

They primarily oversee the planning and execution of various programs and initiatives aimed at advancing the organization’s mission and goals.

They work closely with other staff members, volunteers, and often the community they serve, to develop and implement programs that address specific needs or issues.

Their role includes creating detailed program plans, setting timelines, allocating resources, and monitoring progress to ensure that the programs are implemented effectively and deliver the desired outcomes.

Non-Profit Program Managers are also responsible for evaluating the impact of the programs and reporting on their progress to organization leaders, funders, and other stakeholders.

They may also be involved in fundraising activities, grant writing, and building relationships with potential donors and partners.

Furthermore, they ensure that the programs adhere to the organization’s policies and regulations, as well as relevant laws and ethical standards.

They may also be tasked with managing and mentoring program staff and volunteers, fostering an inclusive and supportive work environment.

 

Non-Profit Program Manager Qualifications and Skills

A competent Non-Profit Program Manager should possess a broad set of skills and qualifications to effectively manage and coordinate programs, such as:

• Strong leadership skills to guide teams towards achieving program objectives and goals.
• Excellent communication skills to liaise with different stakeholders, including staff, volunteers, donors, and community members.
• Proficiency in project management, including planning, executing, and monitoring program initiatives.
• Financial acumen to manage budgets, ensure cost-effectiveness and efficiency in resource allocation.
• Strategic thinking and problem-solving skills to address program challenges and make informed decisions.
• Experience in fundraising and donor relationship management to secure program funding.
• Understanding of monitoring and evaluation techniques to assess program impact and effectiveness.
• Knowledge of non-profit sector regulations and governance standards.
• Excellent interpersonal skills to build and maintain relationships with diverse groups of people.
• Passion for social issues and commitment to the organization’s mission and values.

 

Non-Profit Program Manager Experience Requirements

Non-profit Program Managers typically have 2 to 4 years of experience in project or program management roles, often within the non-profit sector.

This experience is critical for understanding the unique challenges and responsibilities of managing programs that serve a public or community benefit.

Entry-level roles in non-profit organizations, such as Program Assistant or Program Coordinator, can provide valuable experience and understanding of how non-profit programs operate.

These roles often involve a lot of hands-on work in implementing program activities and coordinating with different stakeholders.

Many Non-profit Program Managers also have experience in fundraising or grant writing, since securing funding is a crucial aspect of running non-profit programs.

This can be gained through roles like Fundraising Coordinator or Grant Writer.

Program Managers with more than 5 years of experience may have a track record of successfully managing large-scale programs, developing strategic partnerships, and leading teams.

They may also have experience in evaluating program outcomes and impact, which is key for ensuring program effectiveness and securing ongoing funding.

Advanced roles may require a master’s degree in Non-profit Management or a related field, and some organizations may prefer candidates who have certifications in project management.

However, most emphasize the importance of practical, on-the-ground experience in managing non-profit programs.

 

Non-Profit Program Manager Education and Training Requirements

Non-profit Program Managers typically have a bachelor’s degree in business administration, social work, public administration, or a related field.

They also need to have solid experience in project management, fundraising, and program development.

This allows them to effectively coordinate and oversee programs, manage volunteers, and work with diverse populations.

Many roles in this field require a master’s degree in non-profit management or a related field.

Such advanced education provides a deeper understanding of the social, economic, and political context within which non-profit organizations operate.

Non-profit Program Managers can also benefit from certifications in areas such as fundraising, non-profit leadership, or project management.

These certifications demonstrate a commitment to the field and can provide specialized skills and knowledge relevant to specific roles within non-profit organizations.

Overall, Non-profit Program Managers require a blend of education and practical experience to effectively lead and manage programs that drive their organization’s mission and goals.

 

Non-Profit Program Manager Salary Expectations

A Non-Profit Program Manager typically earns an average salary of $63,388 (USD) per year.

This salary can differ based on factors such as the size and funding of the non-profit organization, the individual’s prior experience and skill set, and the geographical location of the organization.

 

Non-Profit Program Manager Job Description FAQs

What skills does a Non-Profit Program Manager need?

Non-Profit Program Managers require strong leadership skills to guide the team in program implementation.

They need excellent organizational abilities to handle multiple tasks and projects simultaneously.

They should also possess effective communication skills to liaise with different stakeholders, including donors, volunteers, and community members.

Analytical skills are crucial for evaluating program outcomes and making improvements where necessary.

 

Do Non-Profit Program Managers need a degree?

Most organizations prefer Non-Profit Program Managers to have a bachelor’s degree in a relevant field such as business administration, social work, or nonprofit management.

Some larger organizations may prefer candidates with a master’s degree.

Additionally, experience working in a non-profit organization can be beneficial.

 

What should you look for in a Non-Profit Program Manager’s resume?

Look for evidence of leadership and project management skills, as these are key for a Non-Profit Program Manager.

Experience in the non-profit sector, especially in a similar role, is also important.

Additionally, check for any qualifications or degrees in relevant fields, as well as any other skills that may be beneficial for the role, like fundraising, grant writing, or budget management.

 

What qualities make a good Non-Profit Program Manager?

A good Non-Profit Program Manager is compassionate, understanding the needs and issues of the community they serve.

They are adaptable, able to respond to changing circumstances and challenges.

They also need to be strategic thinkers, capable of setting goals and making plans to achieve them.

Furthermore, they must be able to work well under pressure, often dealing with limited resources and tight deadlines.

 

What is the difference between a Non-Profit Program Manager and a Non-Profit Director?

A Non-Profit Program Manager is typically responsible for overseeing specific programs or projects within the organization.

They ensure that these programs are run effectively and meet their intended goals.

A Non-Profit Director, on the other hand, has a broader role that involves overseeing the entire organization.

This can include strategic planning, fundraising, stakeholder engagement, and overall administrative responsibilities.

 

Conclusion

And that’s the lowdown.

Today, we’ve taken you behind the scenes of what it truly entails to be a Non-Profit Program Manager.

Surprised?

It’s not just about planning and organizing.

It’s about shaping the future of communities, one program at a time.

With our indispensable Non-Profit Program Manager job description template and practical examples, you’re ready to make an impact.

But why halt your journey here?

Dig deeper with our job description generator. It’s your next step to precision-crafted job listings or polishing your CV to perfection.

Remember:

Every program is a cornerstone in the edifice of change.

Let’s shape that future. Together.

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