Nonprofit Project Manager Job Description [Updated for 2025]

In a world increasingly driven by social impact, the role of Nonprofit Project Managers is more vital than ever.

As society evolves, the demand for dedicated individuals who can effectively plan, execute, and manage projects that contribute to the greater good continues to grow.

But what exactly does a Nonprofit Project Manager do?

Whether you are:

• A job seeker curious about the intricacies of this role,
• A hiring manager seeking to define the perfect candidate,
• Or simply interested in understanding the dynamics of project management in the nonprofit sector,

You’re in the right place.

Today, we introduce a customizable Nonprofit Project Manager job description template, designed for seamless posting on job boards or career sites.

Let’s dive right into it.

Nonprofit Project Manager Duties and Responsibilities

Nonprofit Project Managers play a crucial role in ensuring the effective and efficient implementation of projects in line with the organization’s mission and goals.

They engage in strategic planning, team management, resource allocation, and project implementation to maximize the organization’s positive impact.

Their key duties and responsibilities include:

• Developing and implementing detailed project plans, including the timeline, resources, and budget
• Managing and coordinating project teams, ensuring effective collaboration and communication
• Tracking project progress, evaluating performance, and making necessary adjustments
• Overseeing the completion of project tasks and ensuring adherence to deadlines
• Ensuring projects align with the organization’s mission and strategic objectives
• Reporting project outcomes and/or challenges to relevant stakeholders
• Securing funding and resources for projects through grant writing, fundraising, and networking
• Nurturing relationships with donors, volunteers, and community partners
• Ensuring compliance with regulations and quality standards throughout the project lifecycle
• Implementing risk management strategies to mitigate potential project-related risks

 

Nonprofit Project Manager Job Description Template

Job Brief

We are seeking a dedicated Nonprofit Project Manager to plan, implement and oversee projects within our organization.

The Nonprofit Project Manager will be responsible for defining project scopes, setting deadlines, tracking deliverables, and reporting on project progress.

The ideal candidate should be an experienced project manager with a passion for nonprofit work, excellent leadership skills, and a knack for problem-solving.

Ultimately, the Nonprofit Project Manager should ensure that all projects are completed on time, within budget, and meet high quality standards.

 

Responsibilities

• Define and identify project scopes and objectives, involving all relevant stakeholders and ensuring technical feasibility
• Create a detailed project plan to track progress
• Coordinate internal resources and third parties for the flawless execution of projects
• Manage changes to the project scope, project schedule, and project costs using appropriate verification techniques
• Measure project performance using appropriate tools and techniques
• Report and escalate to management as needed
• Establish and maintain relationships with third parties/vendors
• Create and maintain comprehensive project documentation
• Ensure resource availability and allocation
• Develop spreadsheets, diagrams and process maps to document needs

 

Qualifications

• Proven working experience as a project manager in the nonprofit sector
• Solid organizational skills including attention to detail and multitasking skills
• Strong working knowledge of Microsoft Office and project management tools
• Excellent written and verbal communication skills
• Strong client-facing and internal communication skills
• Bachelor’s degree in appropriate field of study or equivalent work experience
• Project Management Professional (PMP) certification is a plus

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Nonprofit Project Manager
• Work Environment: Office setting with options for remote work. Some travel may be required for project implementation or stakeholder meetings.
• Reporting Structure: Reports to the Executive Director.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $60,000 minimum to $95,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Nonprofit Project Manager Do?

Nonprofit Project Managers typically work for nonprofit organizations, where they are responsible for the planning and execution of specific projects to support the organization’s mission.

They work closely with other team members, volunteers, and stakeholders to clearly define the project scope, goals, and deliverables.

This may involve preparing project proposals, project timelines, and comprehensive budget plans.

Their primary responsibility is to ensure that the project is completed on time and within budget, while also meeting the project’s objectives and the organization’s mission.

They regularly monitor the project’s progress, make necessary adjustments, and report to the senior management or board of directors.

Nonprofit Project Managers also play a significant role in stakeholder management and communication.

They keep all parties updated on the project’s status, manage expectations, and facilitate meetings and discussions.

They may also be involved in securing funding for their projects, which can involve grant writing and fundraising activities.

After the project’s completion, they conduct a project evaluation to assess its impact and learn lessons for future projects.

 

Nonprofit Project Manager Qualifications and Skills

A proficient Nonprofit Project Manager should possess a range of skills and qualifications that align with the role, which include:

• Project management skills to plan and supervise the entire project, ensuring that all aspects are progressing on schedule and within budget.
• Strong leadership abilities to inspire, guide and manage the project team effectively towards achieving the project’s objectives.
• Excellent communication skills to convey information clearly and efficiently to team members, stakeholders, and donors, as well as to negotiate and build relationships.
• Problem-solving skills to identify potential challenges or obstacles and implement effective solutions.
• Financial management skills to oversee the project budget, make cost-effective decisions and ensure the financial sustainability of the project.
• Fundraising abilities to solicit and generate project funds from various sources, including donations and grants.
• Deep understanding of the nonprofit sector, including compliance with legal and ethical standards.
• Adaptability to navigate changing circumstances and environments, as nonprofits often work with limited resources and face unexpected challenges.
• Interpersonal skills for building and maintaining relationships with donors, stakeholders, and team members.

 

Nonprofit Project Manager Experience Requirements

Nonprofit Project Managers typically have at least a bachelor’s degree in a relevant field and 2 to 3 years of experience in project management or a related field.

This experience can be gained through internships, volunteering, or part-time roles within nonprofits or related organizations.

Candidates with 3 to 5 years of experience often have had responsibilities in coordinating and managing projects, working with teams, and meeting deadlines.

They may have also gained experience in budgeting and fundraising, which are critical skills in the nonprofit sector.

Professionals with over 5 years of experience might have been involved in strategic planning and implementation, and have a proven track record of successfully managing and completing projects.

They may also have experience in leadership roles, demonstrating an ability to guide teams and facilitate collaboration.

Many nonprofits may require their Project Manager hires to have experience working in the nonprofit sector to understand its unique challenges and the nuances of operating within often limited budgets.

Moreover, experience in the specific area of the nonprofit’s mission (such as education, healthcare, or social services) can be a significant advantage.

 

Nonprofit Project Manager Education and Training Requirements

Nonprofit Project Managers typically hold a bachelor’s degree in fields such as business administration, public administration, or a related field.

Some may have degrees in social work or other humanities disciplines, supplemented with project management experience.

The role requires a strong foundation in project management principles, which could be gained through a formal degree program or professional certification such as the Project Management Professional (PMP) certification.

Knowledge of nonprofit governance, fundraising, and grant writing could be beneficial.

Experience in the specific field of the nonprofit, such as environmental conservation or education, may also be required or preferred.

In addition to formal education, Nonprofit Project Managers need strong leadership, communication, and problem-solving skills.

They should have the ability to motivate teams and manage resources effectively.

Some organizations may prefer candidates with a master’s degree in nonprofit management or a related field.

This advanced degree shows a deeper understanding of the sector and a commitment to working within it.

Continuing education in the form of workshops, online courses, or certifications can also demonstrate a candidate’s commitment to staying up-to-date on best practices and emerging trends in the sector.

 

Nonprofit Project Manager Salary Expectations

A Nonprofit Project Manager can expect an average salary of $63,674 (USD) per year.

However, this can vary greatly depending on the size and scope of the non-profit organization, the location, and the manager’s level of experience and education.

 

Nonprofit Project Manager Job Description FAQs

What skills does a Nonprofit Project Manager need?

Nonprofit Project Managers need strong leadership and management skills to lead teams and oversee projects effectively.

They should possess excellent communication skills to articulate project goals and progress to stakeholders.

A good understanding of strategic planning, fundraising, and budget management is also essential.

They should be organized and detail-oriented to manage multiple tasks and meet deadlines.

 

Do Nonprofit Project Managers need a specific degree?

Nonprofit Project Managers typically have a bachelor’s degree in business administration, management, or a related field.

Some organizations may prefer candidates with a master’s degree in nonprofit management or public administration.

While a specific degree is not always required, a strong background in project management, fundraising, or nonprofit work is beneficial.

 

What should you look for in a Nonprofit Project Manager’s resume?

Look for a solid background in project management, including experience leading teams, managing budgets, and meeting project deadlines.

Experience in a nonprofit environment is also essential as it shows an understanding of the unique challenges these organizations face.

Additionally, look for skills in strategic planning, team leadership, and fundraising.

 

What qualities make a good Nonprofit Project Manager?

A good Nonprofit Project Manager is passionate about their organization’s mission and committed to making a positive impact.

They are effective leaders, able to inspire and motivate their teams.

They are also excellent problem solvers, capable of handling challenges and setbacks with resilience and creativity.

Good Nonprofit Project Managers are also strategic thinkers, able to plan and implement successful projects that align with the organization’s goals.

 

Is it difficult to hire Nonprofit Project Managers?

Hiring for the role of a Nonprofit Project Manager can be challenging as it requires a unique blend of skills, including leadership, strategic thinking, and a deep understanding of the nonprofit sector.

It is critical to find someone who is not only qualified but also passionate about your organization’s mission.

Offering competitive salaries, opportunities for professional development, and a meaningful work environment can help attract the right candidates.

 

Conclusion

And there you have it.

Today, we’ve taken an in-depth look at the multifaceted role of a nonprofit project manager.

Surprised?

It’s not just about managing projects.

It’s about propelling positive change, one project at a time.

Armed with our comprehensive nonprofit project manager job description template and practical examples, you’re ready to take the next step.

But why limit yourself?

Explore further with our job description generator. It’s your ultimate resource for crafting precise job listings or honing your resume to perfection.

Remember:

Every project is a piece of a larger mission.

Let’s make a difference. Together.

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