Part-Time Bookkeeper Job Description [Updated for 2025]

In today’s business world, the need for a proficient part-time bookkeeper has never been more crucial.

As businesses continue to evolve and grow, so does the demand for skilled professionals who can efficiently manage, analyze, and safeguard our financial information.

But let’s delve a bit deeper: What’s truly expected from a part-time bookkeeper?

Whether you are:

• A job seeker trying to understand the core of this role,
• A hiring manager attempting to sketch out the ideal candidate,
• Or simply curious about the fundamentals of bookkeeping,

You’re in the right place.

Today, we present a customizable part-time bookkeeper job description template, designed for effortless posting on job boards or career sites.

Let’s dive right into it.

Part-Time Bookkeeper Duties and Responsibilities

Part-Time Bookkeepers are primarily responsible for managing a company’s financial records, including transactions, invoices, and payroll.

Even though they work part-time, they play a crucial role in maintaining the financial health of a company.

They have the following duties and responsibilities:

• Recording financial transactions of the business
• Updating and maintaining the general ledger
• Reconciling bank and credit card statements
• Creating and sending invoices to clients or customers
• Processing accounts payable and accounts receivable
• Preparing financial reports like balance sheets, income statements, and cash flow statements
• Managing payroll, and maintaining employee records
• Preparing and submitting tax forms and returns
• Assisting with budget preparation
• Coordinating with the accountant for annual audit preparation
• Ensuring compliance with all key financial regulations and standards

 

Part-Time Bookkeeper Job Description Template

Job Brief

We are seeking a meticulous and experienced Part-Time Bookkeeper to manage all financial transactions, from fixed payments and variable expenses to bank deposits and budgets.

The Bookkeeper’s responsibilities will include auditing financial documents and procedures, reconciling bank statements and calculating tax payments and returns.

Our ideal candidate is familiar with accounting software packages, like QuickBooks, FreshBooks and Zoho Books.

Ultimately, the Bookkeeper’s responsibilities are to accurately record all day-to-day financial transactions of our company.

 

Responsibilities

• Record day to day financial transactions and complete the posting process
• Verify that transactions are recorded in the correct day book, suppliers ledger, customer ledger and general ledger
• Bring the books to the trial balance stage
• Perform partial checks of the posting process
• Complete tax forms
• Enter data, maintain records and create reports and financial statements
• Process accounts receivable/payable and handle payroll in a timely manner

 

Qualifications

• Proven bookkeeping experience
• Solid understanding of basic bookkeeping and accounting payable/receivable principles
• Proven ability to calculate, post and manage accounting figures and financial records
• Data entry skills along with a knack for numbers
• Hands-on experience with spreadsheets and proprietary software
• Proficiency in English and in MS Office
• High degree of accuracy and attention to detail
• BS degree in Finance, Accounting or Business Administration

 

Benefits

• Flexible working hours
• Continued training opportunities
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Part-Time Bookkeeper
• Work Environment: Office setting with options for remote work. Some travel may be required for team meetings or client consultations.
• Reporting Structure: Reports to the Financial Manager or Accountant.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $22,000 minimum to $35,000 maximum (based on part-time hours)
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Part-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Part-Time Bookkeeper Do?

Part-Time Bookkeepers, much like their full-time counterparts, play a critical role in maintaining the financial records of a company.

However, they typically work for a fewer number of hours and might have more flexible schedules.

They are responsible for recording financial transactions, updating statements, and ensuring all accounts are accurate and up to date.

Their tasks include managing accounts receivable and payable, processing payroll, and managing invoices.

A Part-Time Bookkeeper’s role also involves reconciling bank statements, preparing monthly, quarterly and annual financial reports, and assisting with budget preparation.

They may also be tasked with preparing and submitting sales taxes, ensuring all transactions comply with legal requirements and company policies.

Their role is instrumental in providing the company’s management with accurate financial information which is used for strategic planning and tax filing.

They often work closely with the company’s accountant and need to have good knowledge of bookkeeping software and tools.

Part-Time Bookkeepers can work in a variety of settings including small businesses, non-profit organizations, and larger corporations.

Regardless of the setting, their attention to detail, organizational skills, and understanding of finance are crucial for the role.

 

Part-Time Bookkeeper Qualifications and Skills

A competent Part-Time Bookkeeper should possess a set of specific skills and qualifications that align with the job role, such as:

• Proficiency in using bookkeeping software and a strong understanding of general accounting principles.
• Strong organizational skills to manage and maintain financial records in a systematic way.
• Detail-oriented to ensure accuracy in recording financial transactions and to spot any potential discrepancies or errors.
• Strong numerical skills for managing numbers and financial data effectively.
• Excellent communication skills to report financial information clearly to colleagues and business leaders.
• Problem-solving skills to quickly identify and resolve issues in financial data or accounting processes.
• Ability to manage time effectively to ensure tasks are completed in a timely manner despite working part-time.
• Understanding of confidentiality to handle sensitive financial information responsibly.

 

Part-Time Bookkeeper Experience Requirements

Part-time bookkeepers typically require at least 1 to 2 years of experience in accounting or bookkeeping roles.

This experience can be gained through entry-level positions, internships, or even relevant educational programs such as finance or business administration.

In these initial roles, they become familiar with key tasks such as tracking income and expenses, managing invoices, and reconciling bank accounts.

They also gain expertise in using bookkeeping software and tools, which is a vital requirement for this role.

Some positions may require more extensive experience, typically around 3 to 5 years, especially if the role involves more complex duties such as managing payroll, preparing tax returns, or overseeing financial reports.

Part-time bookkeepers with over 5 years of experience often have a deep understanding of financial procedures and regulations.

This level of experience is particularly valuable for roles in larger businesses or those that require supervising a team or handling multiple accounts.

 

Part-Time Bookkeeper Education and Training Requirements

Part-Time Bookkeepers typically require an associate’s degree in accounting or another related field.

However, some small businesses might be willing to hire those with only a high school diploma and train them on the job.

In addition to the basic understanding of accounting principles, bookkeepers should have knowledge of accounting software like QuickBooks or Microsoft Excel.

Knowledge of generally accepted accounting principles (GAAP) and basic mathematical skills are also necessary for this role.

Some positions might also require bookkeepers to have a certification such as the Certified Bookkeeper designation offered by the American Institute of Professional Bookkeepers.

This certification signifies that individuals have the skills and knowledge needed to perform all bookkeeping tasks, including maintaining a complete set of books and preparing financial statements.

Continuing education is also crucial for part-time bookkeepers to stay updated with the latest financial software and accounting practices.

Although not required, having a bachelor’s degree in accounting or finance can increase job prospects and demonstrate commitment to the field.

 

Part-Time Bookkeeper Salary Expectations

The average wage for a part-time bookkeeper is $18.45 (USD) per hour.

However, the actual salary can vary based on factors such as the level of experience, the size and industry of the employing company, and the geographical location.

 

Part-Time Bookkeeper Job Description FAQs

What skills does a part-time bookkeeper need?

A part-time bookkeeper should be highly organized, detail-oriented, and good with numbers.

They need to have a solid understanding of financial principles and concepts, including knowledge of accounting software and spreadsheets.

Strong communication skills are also essential to explain financial information to non-financial colleagues.

 

Do part-time bookkeepers need any specific qualifications or certifications?

A degree in accounting, finance, or a related field is often required, but extensive experience in bookkeeping can sometimes substitute for formal education.

Knowledge in certain accounting software, such as QuickBooks or Excel, is usually preferred.

Some businesses may also require a bookkeeping certification.

 

What should you look for in a part-time bookkeeper resume?

Examine the resume for a strong background in accounting or finance, including experience in managing accounts payable and receivable, payroll, and general ledger entries.

Look for any certifications related to bookkeeping or accounting software.

It’s also important to verify the candidate’s organizational and analytical skills.

 

What qualities make a good part-time bookkeeper?

A good part-time bookkeeper is meticulous, accurate, and trustworthy, as they often handle sensitive financial information.

They are self-motivated, able to manage their time effectively, and meet deadlines.

Good bookkeepers also have excellent problem-solving skills and the ability to identify discrepancies or errors in financial data.

 

Can a part-time bookkeeper work remotely?

Yes, a part-time bookkeeper can often work remotely.

In this digital age, financial data can be accessed and managed from anywhere, provided there are secure systems in place.

However, this depends on the preference and needs of the business.

Some businesses may prefer their bookkeeper to work on-site for better coordination and communication.

 

Conclusion

So, there you have it.

Today, we’ve delved into the intricacies of what it truly means to be a part-time bookkeeper.

And you know what?

It’s not just about managing numbers.

It’s about ensuring financial clarity and stability, one financial entry at a time.

With our definitive part-time bookkeeper job description template and real-world examples, you’re fully prepared to take the next step.

But why limit yourself?

Venture further with our job description generator. It’s your essential tool for crafting precise job listings or polishing your resume to perfection.

Remember:

Every financial entry contributes to the overall financial health of a company.

Let’s ensure that financial stability. Together.

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