Part-time Clerical Support Job Description [Updated for 2025]

In today’s evolving work landscape, the role of part-time clerical support personnel remains crucial.

As businesses grow and tasks multiply, the need for reliable, organized, and detailed-oriented individuals to manage administrative responsibilities escalates.

But let’s delve deeper: What’s truly expected from a part-time clerical support staff?

Whether you are:

• A job seeker wanting to understand the nuances of this position,
• A hiring manager outlining the perfect candidate,
• Or simply curious about the backstage operations of clerical support,

You’re in the right place.

Today, we present a customizable part-time clerical support job description template, designed for effortless posting on job boards or career sites.

Let’s dive right into it.

Part-time Clerical Support Duties and Responsibilities

Part-time Clerical Support staff perform a variety of administrative and clerical tasks to assist in the smooth running of the office.

They are primarily responsible for supporting the office staff and management team, with daily duties and responsibilities including:

• Answering phone calls and redirecting them as necessary
• Managing office supplies stock and placing orders when necessary
• Assisting in various administrative tasks, such as photocopying, faxing, filing and collating
• Managing and organizing mail, both incoming and outgoing
• Scheduling appointments, meetings, and maintaining an up-to-date office calendar
• Entering and updating information into relevant databases
• Handling basic bookkeeping tasks
• Assisting in the preparation of regularly scheduled reports
• Maintaining a clean and organized office environment
• Providing excellent customer service to clients and visitors
• Supporting other staff with various tasks as needed

 

Part-time Clerical Support Job Description Template

Job Brief

We are seeking a reliable and organized part-time Clerical Support staff member to join our team.

In this position, you will play a key role in ensuring that office operations run smoothly.

This will involve a range of tasks including data entry, filing, managing correspondence, answering phone calls, and other administrative duties as needed.

Our ideal candidate is detail-oriented, professional, and has a basic understanding of office management protocols.

 

Responsibilities

• Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer.
• Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, and providing information to callers.
• Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders and address complaints.
• Compile, copy, sort, and file records of office activities, business transactions, and other activities.
• Perform data entry tasks, reviewing data for deficiencies or errors, correcting any incompatibilities and checking output.

 

Qualifications

• Previous clerical or administrative experience preferred.
• Basic understanding of office management protocols.
• Excellent communication skills, both written and verbal.
• Proficient in use of office equipment such as computers, fax machines, scanners, and photocopiers.
• Proficiency in Microsoft Office Suite, especially Word and Excel.
• High level of organization, reliability, and attention to detail.
• High school diploma or equivalent.

 

Benefits

• Flexible working hours
• Opportunity for advancement
• Professional development opportunities

 

Additional Information

• Job Title: Part-time Clerical Support
• Work Environment: Office setting. Occasional remote work may be possible depending on the nature of the work.
• Reporting Structure: Reports to the Office Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: Depending on local wage standards.
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Part-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Part-time Clerical Support Do?

Part-time Clerical Support is typically employed in various sectors such as corporations, small businesses, healthcare facilities, schools, or government agencies.

Their role can vary depending on the type of organization they are working for.

Their primary duty is to maintain and organize records, create reports, and provide general office support.

This could involve answering and directing phone calls, typing and proofreading documents, photocopying, faxing, or filing documents.

Another significant part of their job is to facilitate communication within the office.

This could include responding to emails, distributing memos, or scheduling meetings.

In some cases, they may also be required to assist with basic bookkeeping or data entry tasks.

They may help with the preparation of invoices, process payments, or update financial records.

A Part-time Clerical Support should have strong organizational skills, and be proficient in using office equipment such as photocopiers, scanners, and computers.

They should also have good communication skills to interact with clients, employees, and management.

Depending on the organization, they may also be responsible for greeting and directing visitors, as well as handling incoming and outgoing mail and parcels.

Their role is vital to ensure that office operations run smoothly and efficiently.

 

Part-time Clerical Support Qualifications and Skills

A proficient part-time Clerical Support staff should have the skills and qualifications that meet your job requirements, such as:

• Organizational skills to manage and maintain files and records; ensuring information is organised and easily accessible.
• Strong attention to detail to ensure accuracy in performing tasks and avoiding errors in data entry, scheduling, or other tasks.
• Communication skills to interact effectively with co-workers, managers, and other personnel, as well as to handle incoming calls or correspondences.
• Proficiency in using office software like MS Office Suite to create documents, spreadsheets, presentations, and manage emails.
• Time-management skills to prioritize tasks, meet deadlines and ensure that work flows smoothly within the office.
• Problem-solving skills to address routine issues or complaints, including resolving office or administrative problems.
• Interpersonal skills to work effectively in a team-oriented environment, coordinating with different departments for smooth operations.
• Basic numerical skills for tasks like billings, budgets, and other financial duties.

 

Part-time Clerical Support Experience Requirements

Part-time Clerical Support typically requires at least 1 to 2 years of experience in an office environment, which can be gained through internships, volunteering, or part-time roles.

This experience is essential to understand the basic office procedures and to operate standard office equipment such as fax machines, photocopiers, and scanners.

Candidates may also gain relevant experience in roles such as Office Assistant, Administrative Assistant, or Receptionist.

These roles can provide the necessary skills in data entry, customer service, and documentation which are integral to the clerical support role.

Those with more than 3 years of experience in clerical support roles are often proficient in using a variety of software applications including word processing, spreadsheet, database management, and presentation software.

They may also possess excellent multi-tasking abilities, strong organizational skills, and exceptional attention to detail.

Candidates with more than 5 years of experience in a clerical role may have experience in supervisory or management roles.

They are typically adept at coordinating office procedures, managing junior staff, and maintaining an organized and efficient work environment.

 

Part-time Clerical Support Education and Training Requirements

Part-time Clerical Support staff typically require a high school diploma or equivalent education.

Training in office administration or a related field at the post-secondary level is beneficial but not always required.

However, proficiency in computer applications, such as Microsoft Office Suite, is often mandatory.

Knowledge of basic office procedures and understanding of filing systems is also necessary for this role.

Some employers might require experience with specific software or databases pertinent to their industry.

A good command of English, both written and spoken, is usually required.

Additional language skills may be beneficial, depending on the nature of the organization.

Although not always necessary, certifications in office administration, data entry, or relevant software can enhance career prospects and demonstrate commitment to the field.

On-the-job training is usually provided to familiarize new hires with specific office protocols and systems.

Ongoing professional development, including workshops and seminars on new software or office procedures, can be useful for maintaining and updating skills.

 

Part-time Clerical Support Salary Expectations

The average wage for a part-time Clerical Support staff is approximately $13.00 (USD) per hour.

The actual earnings can differ based on the experience level, location, and the specific company that employs the worker.

On an annual basis, considering a part-time schedule, the earnings can range from $10,000 to $25,000 (USD).

 

Part-time Clerical Support Job Description FAQs

What skills are required for a Part-time Clerical Support role?

The skills required for a Part-time Clerical Support role include proficiency in data entry, strong written and verbal communication skills, and basic knowledge of office software such as MS Office or Google Suite.

The ability to multitask and manage time effectively is also crucial, given the range of tasks that may need to be accomplished during a typical day.

 

What educational qualifications does a Part-time Clerical Support role require?

Most Part-time Clerical Support roles do not require a specific degree, but a high school diploma or GED is typically necessary.

Some roles may prefer candidates with an associate’s or bachelor’s degree, or those with coursework in business, office management, or a related field.

 

What are the typical duties of a Part-time Clerical Support staff?

Part-time Clerical Support staff are typically responsible for tasks such as data entry, filing, answering and directing phone calls, and managing office supplies.

They may also be responsible for scheduling appointments, maintaining office calendars, and assisting with preparation of reports or presentations.

 

What qualities make a good Part-time Clerical Support staff?

Good Part-time Clerical Support staff are organized, reliable, and have strong attention to detail.

They should have excellent customer service skills and be able to communicate effectively with both clients and colleagues.

The ability to work independently and take initiative is also important.

 

Do I need previous experience to apply for a Part-time Clerical Support role?

While some Part-time Clerical Support roles may require or prefer previous administrative or clerical experience, many are entry-level positions that provide on-the-job training.

However, familiarity with office procedures and software can give you an edge over other candidates.

 

Conclusion

And there you have it.

Today, we’ve shed light on what it truly takes to hold a part-time clerical support position.

Surprise, surprise?

It’s not just about filing and answering phones.

It’s about coordinating the pulse of business operations, one task at a time.

Armed with our handy part-time clerical support job description template and real-world examples, you’re ready to take the plunge.

But why halt the progress?

Explore further with our job description generator. It’s your gateway to meticulously-crafted job listings or refining your resume to brilliance.

Remember:

Every task you undertake contributes to the larger business machinery.

Let’s streamline that process. Together.

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