Parts Manager Job Description [Updated for 2025]

In today’s dynamic automotive industry, the emphasis on parts managers has never been greater.

As automotive technology advances, the demand for skilled individuals who can manage, source, and safeguard our automotive parts inventory heightens.

But let’s delve deeper: What’s really expected from a parts manager?

Whether you are:

• A job seeker trying to understand the core of this role,
• A hiring manager outlining the perfect candidate,
• Or simply fascinated by the intricacies of parts management,

You’ve come to the right place.

Today, we reveal a customizable parts manager job description template, designed for effortless posting on job boards or career sites.

Let’s dive right into it.

Parts Manager Duties and Responsibilities

Parts Managers are primarily responsible for supervising and coordinating the activities related to auto parts inventory.

They also play a key role in ensuring customer satisfaction by providing high-quality parts and services.

The duties and responsibilities of a Parts Manager include:

• Overseeing the parts inventory and ensuring its accuracy
• Managing the supply chain to ensure timely delivery of parts
• Maintaining relationships with manufacturers and suppliers
• Setting pricing for parts, taking into account factors like competition, demand, and cost price
• Processing orders for customers and mechanics
• Overseeing the parts sales team and ensuring they deliver excellent customer service
• Working with the service department to determine what parts are needed for repairs
• Performing regular audits to ensure accuracy of the inventory
• Training staff on new systems and policies
• Keeping updated on new products and any changes in the industry
• Resolving any customer complaints or issues related to parts

 

Parts Manager Job Description Template

Job Brief

We are searching for a highly organized Parts Manager to manage all aspects of our parts department.

Parts Manager responsibilities include maintaining inventory levels, ordering parts and supplies, negotiating with suppliers, and providing high-quality service to both internal and external customers.

Our ideal candidate is knowledgeable about automotive or machinery parts, has excellent management and negotiation skills, and is adept at inventory control.

Ultimately, the role of the Parts Manager is to ensure the efficient running of the parts department, maintaining customer satisfaction and maximizing profitability.

 

Responsibilities

• Oversee the parts department operations including parts purchasing, inventory control, and sales
• Maintain an organized and well-stocked inventory
• Negotiate with suppliers to secure competitive prices
• Coordinate with service departments to ensure parts availability for repairs
• Track and analyze parts sales trends to forecast future demand
• Manage and coach parts department staff
• Ensure excellent customer service, addressing and resolving customer complaints or issues
• Comply with safety and environmental regulations

 

Qualifications

• Proven work experience as a Parts Manager or similar role in automotive or machinery industry
• Strong knowledge of automotive or machinery parts and their functions
• Excellent inventory management skills
• Strong negotiation and vendor management skills
• Ability to lead and coach a team
• Good communication and customer service skills
• Proficiency in inventory software, databases and systems
• High school diploma or equivalent; Bachelor’s degree in relevant field preferred

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Parts Manager
• Work Environment: This job generally requires the ability to work in a warehouse environment and occasionally in an office setting. Some travel may be required for meetings with suppliers.
• Reporting Structure: Reports to the General Manager or Operations Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $55,000 minimum to $85,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Parts Manager Do?

Parts Managers typically work in various industries such as automotive, manufacturing, or retail.

They can also work in repair shops or distribution centers.

Their primary role is to oversee the purchase, storage, and distribution of spare parts or components that are required for the operation or repair of machinery, vehicles, or equipment.

Parts Managers work closely with suppliers and vendors to negotiate contracts and prices.

They also manage inventory, ensuring that all needed parts are in stock and readily available when required.

They are also responsible for monitoring the quality of the parts they receive, ensuring they meet the necessary specifications and standards.

They often coordinate with other departments, like service, sales, or production, to understand their parts needs and ensure the efficient and timely delivery of these parts.

In addition, Parts Managers may handle customer inquiries, manage a team of parts clerks, and oversee the parts department budget.

Their job involves a good understanding of logistics, supply chain management, and inventory control, as well as knowledge of the specific parts used in their industry.

 

Parts Manager Qualifications and Skills

Parts Managers play a crucial role in ensuring the efficiency of a company’s parts department, and they should have a range of skills and qualifications including:

• Strong organizational skills for managing inventory, tracking parts, and maintaining accurate records of transactions and orders.
• Excellent communication skills to effectively interact with customers, suppliers, and team members, and to address any issues or complaints in a professional manner.
• Knowledge of automotive parts and their functions to help customers and mechanics find the right components for their needs.
• Problem-solving skills to quickly identify and rectify any issues related to parts inventory, ordering, or delivery.
• Customer service skills to ensure customer satisfaction and build long-term relationships with clients and suppliers.
• Numeracy skills for handling finances, pricing parts, and calculating costs and profits.
• Technical proficiency with computer systems and software used in inventory management and ordering.
• Awareness of safety regulations and procedures in the parts department to ensure a safe working environment.

 

Parts Manager Experience Requirements

Parts Managers usually start their career in entry-level roles such as a Parts Assistant or Parts Clerk where they gain hands-on experience dealing with inventory, order processing, and client service.

Candidates for Parts Manager roles typically need at least 2-3 years of experience in parts sales or in a related field.

This would provide them with a solid understanding of managing inventory, coordinating with suppliers, and ensuring the smooth operation of the parts department.

Those with more than 5 years of experience may have advanced skills in parts inventory management, order fulfillment, and team management.

These individuals often have strong knowledge of automotive parts, exceptional organizational skills, and the ability to manage a team effectively.

Many companies prefer Parts Managers to have experience with parts management software and inventory control systems.

Therefore, candidates with a background in such systems may be given preference.

For higher-level roles or for roles in larger companies, Parts Managers may be required to have more than 7 years of experience and may also need to demonstrate a history of successful team leadership and budget management.

These roles may also require a bachelor’s degree in business management or a related field, although this is not always the case.

In short, the experience requirements for a Parts Manager position may vary, but most employers look for candidates with solid experience in parts management, strong leadership skills, and the ability to effectively manage inventory and order fulfillment.

 

Parts Manager Education and Training Requirements

Parts Managers are often required to have a high school diploma or equivalent.

In addition to this, they generally need to have several years of experience in inventory management, supply chain, or related field, sometimes within the specific industry in which they are applying.

Post-secondary education or a degree in business, logistics, or a related field can be beneficial.

This education trains Parts Managers in inventory management, supply chain logistics, and warehouse operations, contributing to a broader understanding of their role.

They should also have a strong understanding of inventory software and be proficient in using computer systems.

Some employers may require Parts Managers to hold a certification in supply chain management or inventory control.

Professional development courses and workshops can also help Parts Managers stay updated about the latest trends and technologies in the field.

Advanced roles may require a bachelor’s degree or higher, as well as extensive experience in the field.

Leadership skills and familiarity with the industry’s regulations and guidelines are also critical for this role.

 

Parts Manager Salary Expectations

The average salary for a Parts Manager is $59,082 (USD) per year.

The actual earnings can fluctuate based on the individual’s level of experience, the location of the job, and the company that employs them.

 

Parts Manager Job Description FAQs

What skills does a Parts Manager need?

Parts Managers should have excellent organizational and inventory management skills, as they are responsible for keeping track of parts inventory.

They also need good communication and customer service skills as they often interact with customers and other team members.

Knowledge in automotive parts and systems is also crucial, along with basic computer skills for inventory management systems.

 

Do Parts Managers need a degree?

Parts Managers do not necessarily need a degree, but a degree in business administration, logistics or relevant fields can be advantageous.

They should, however, have an in-depth understanding of parts inventory management and automotive systems.

Prior experience in the automotive industry, specifically in parts management, is typically required.

 

What should you look for in a Parts Manager resume?

In a Parts Manager’s resume, look for previous experience in parts management or a related field.

Experience in inventory control, parts ordering, and customer service are also important.

Knowledge of automotive parts and systems, as well as computer literacy in inventory management systems, are key skills to look for.

 

What qualities make a good Parts Manager?

A good Parts Manager is detail-oriented, ensuring accuracy in parts inventory.

They have strong leadership skills to manage the parts department team effectively.

Good Parts Managers also have excellent customer service skills to handle inquiries and orders from customers.

They are problem solvers, able to address any issues related to parts inventory and orders.

 

Is it difficult to hire Parts Managers?

The difficulty in hiring Parts Managers depends on the specific requirements of the role and the current job market.

In a competitive job market, offering competitive salaries, comprehensive benefits and a positive work environment can help attract qualified candidates.

Experience and knowledge in the automotive industry is crucial, making it a potentially difficult role to fill for businesses located in areas with a limited pool of experienced candidates.

 

Conclusion

So there you have it.

Today, we’ve delved into the ins and outs of being a Parts Manager.

And guess what?

It’s not just about managing inventory.

It’s about orchestrating the seamless flow of parts, piece by piece.

With our comprehensive parts manager job description template and real-world examples, you’re fully equipped to make your next move.

But why stop there?

Get ahead with our job description generator. It’s your go-to tool for creating precision-crafted listings or fine-tuning your resume to perfection.

Remember:

Every part managed is a cog in the larger machinery.

Let’s keep things running smoothly. Together.

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