Philanthropy Coordinator Job Description [Updated for 2025]

In today’s world, the emphasis on philanthropy coordinators has never been greater.

As societal challenges increase and the potential for meaningful change becomes more apparent, the demand for compassionate, strategic, and committed individuals to oversee our philanthropic endeavors grows.

But let’s delve deeper: What’s really expected from a philanthropy coordinator?

Whether you are:

• A job seeker trying to understand the core of this role,
• A hiring manager outlining the perfect candidate,
• Or simply curious about the inner workings of philanthropy coordination,

You’re in the right place.

Today, we present a customizable philanthropy coordinator job description template, designed for effortless posting on job boards or career sites.

Let’s dive right in.

Philanthropy Coordinator Duties and Responsibilities

Philanthropy Coordinators are vital in non-profit organizations, where they help plan, organize, and implement fundraising activities.

They also play a significant role in building relationships with donors and stakeholders.

The daily duties and responsibilities of a Philanthropy Coordinator may include:

• Designing and implementing fundraising strategies aligned with the organization’s goals
• Identifying potential donors and nurturing relationships with them
• Preparing and sending out fundraising proposals and grant applications
• Coordinating fundraising events, campaigns and initiatives
• Keeping track of donations and managing donor databases
• Communicating with donors and stakeholders on a regular basis
• Generating reports and presentations to showcase fundraising results
• Keeping updated on philanthropic trends and suggesting appropriate strategies
• Collaborating with other team members to align fundraising efforts with organizational objectives
• Ensuring compliance with laws and regulations related to fundraising and philanthropy

 

Philanthropy Coordinator Job Description Template

Job Brief

We are seeking a passionate and committed Philanthropy Coordinator to manage and support our philanthropic initiatives.

The successful candidate will be responsible for coordinating events, managing donor relationships, and implementing strategies to increase overall donations.

Our ideal candidate has a strong understanding of fundraising strategies and donor relations, excellent organizational skills, and a genuine interest in promoting a culture of giving and community engagement.

 

Responsibilities

• Coordinate and assist with planning and executing fundraising events.
• Manage and maintain a portfolio of current and prospective donors.
• Develop and implement innovative strategies to encourage new or increased contributions.
• Research and identify potential donors and sponsors.
• Prepare and distribute donor materials and communications.
• Create reports to track fundraising progress against goals.
• Ensure donor information databases are up to date and accurate.
• Represent the organization at community events and meetings.
• Maintain knowledge of current tax laws, investment opportunities, and other financial resources in order to assist donors with tax and estate planning.

 

Qualifications

• Proven experience in a fundraising or donor relations role.
• Excellent communication and interpersonal skills.
• Strong organizational skills and attention to detail.
• Ability to handle sensitive information with integrity and confidentiality.
• Proficient in fundraising software and databases.
• Ability to work independently and as a part of a team.
• BSc degree in Marketing, Business Administration or relevant field.

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Philanthropy Coordinator
• Work Environment: Office setting with occasional travel for events or meetings.
• Reporting Structure: Reports to the Director of Philanthropy.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $45,000 minimum to $65,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Philanthropy Coordinator Do?

A Philanthropy Coordinator works in non-profit organizations, charitable foundations, or any organization that is involved in philanthropic activities.

Their primary job is to manage and coordinate philanthropic events and fundraising activities.

The role involves developing and implementing strategies to raise funds and other forms of contributions from individuals, corporations, and foundations.

This might include planning and executing fundraising events, such as charity galas, auctions, or fun runs.

They often work with a team to cultivate relationships with potential donors, which may include individuals, organizations, and corporations.

They also maintain ongoing relationships with existing donors, keeping them informed about how their contributions are being used, and encouraging them to continue their support.

Philanthropy Coordinators are also responsible for maintaining records of donations, sending thank-you letters to donors, and preparing regular reports for management and the board of directors.

They may also help to create promotional materials and campaigns for fundraising activities.

In some cases, they may also contribute to the development of the organization’s strategic plan, particularly in terms of fundraising and development goals.

This can involve researching potential donors, identifying opportunities for grants, and applying for funding.

Overall, the Philanthropy Coordinator plays a crucial role in ensuring the financial sustainability of their organization, enabling it to fulfill its mission and serve its community.

 

Philanthropy Coordinator Qualifications and Skills

A Philanthropy Coordinator must possess a unique blend of interpersonal skills, fundraising knowledge, and an understanding of the non-profit sector.

These qualifications and skills include:

• Exceptional organizational abilities to manage and prioritize multiple projects, deadlines, and tasks efficiently.
• Strong communication skills to articulate the organization’s mission, objectives, and needs to potential donors and stakeholders both orally and in writing.
• Financial management skills to budget, plan, and report on fundraising activities.
• Experience in fundraising techniques, including major gift fundraising and donor relations.
• Ability to build and nurture relationships with donors and stakeholders, fostering long-term engagement and support.
• Proficient in using donor database systems to track and analyze donor information and giving patterns.
• Understanding of legalities associated with fundraising and donor solicitation.
• Empathy and understanding towards the causes the organization supports.
• Interpersonal skills to work well with a diverse team and promote a positive work environment.
• Problem-solving skills to overcome fundraising challenges and develop innovative solutions.

 

Philanthropy Coordinator Experience Requirements

Entry-level Philanthropy Coordinators typically have 1 to 2 years of experience, often obtained through internships or part-time roles in non-profit organizations, fundraising, or donor relations.

This experience helps them gain a solid understanding of the philanthropic sector and the necessary communication and organizational skills.

Those with 2 to 3 years of experience usually have a track record of successful fundraising, project coordination, and donor relationship management.

They may have gained experience in roles such as Fundraising Assistant, Development Associate, or Non-Profit Volunteer Coordinator.

Candidates with more than 3 years of experience often have deep knowledge of philanthropy strategies and grant processes.

They have developed strong skills in areas such as event planning, volunteer management, and donor database management.

Those with more than 5 years of experience in philanthropy roles likely have some leadership experience under their belt.

They may have overseen large fundraising campaigns, cultivated significant donor relationships, and led teams of volunteers or staff.

Such candidates may be ready for a managerial position or a role with more strategic responsibilities in a non-profit or philanthropic organization.

 

Philanthropy Coordinator Education and Training Requirements

A Philanthropy Coordinator typically requires a bachelor’s degree in business administration, nonprofit management, communications, or a related field.

The role demands excellent communication skills, both oral and written, and a deep understanding of fundraising strategies.

Therefore, relevant coursework or experience in public speaking, grant writing, donor relations and event planning can be beneficial.

Many positions also require experience in the nonprofit sector, which can be obtained through internships, volunteer work, or paid positions.

Additionally, knowledge of database management systems, particularly those related to donor tracking, is often required.

This can be acquired through direct experience or through specialized courses or certifications.

Some Philanthropy Coordinators might pursue a master’s degree in nonprofit management or a related field to advance in their careers.

Certification programs, such as Certified Fund Raising Executive (CFRE), can also provide additional training and lend credibility to a candidate’s skills and commitment to the field.

A successful Philanthropy Coordinator also needs to be compassionate, empathetic, and dedicated to the cause they are supporting, attributes that are often cultivated through direct experience and personal development.

 

Philanthropy Coordinator Salary Expectations

A Philanthropy Coordinator can expect an average salary of $48,000 (USD) per year.

The actual salary can fluctuate depending on factors such as years of experience in the field, the size and type of the organization, and the geographical location.

 

Philanthropy Coordinator Job Description FAQs

What skills does a Philanthropy Coordinator need?

A Philanthropy Coordinator needs strong interpersonal and communication skills as they interact with donors, volunteers, and staff frequently.

They also need excellent organizational and multitasking skills to handle various administrative tasks efficiently.

Fundraising skills, understanding of non-profit management, and basic financial knowledge are also crucial.

In addition, they should have proficiency in using donor management software.

 

Do Philanthropy Coordinators need a specific degree?

Most Philanthropy Coordinators have a bachelor’s degree in public relations, communications, business, non-profit management, or a related field.

However, the most important aspect is relevant work experience in fundraising, event planning, or non-profit organizations.

Some employers may also prefer candidates with a Certified Fund Raising Executive (CFRE) credential.

 

What should you look for in a Philanthropy Coordinator resume?

A resume for a Philanthropy Coordinator should demonstrate experience in fundraising and donor relations, skills in event planning, and proficiency in donor management software.

Look for a history of successful fundraising campaigns, community outreach activities, and any experience in managing volunteers.

Additionally, check for skills like relationship building, public speaking, and written communication.

 

What qualities make a good Philanthropy Coordinator?

A good Philanthropy Coordinator is empathetic, passionate about the cause they are working for, and has excellent relationship-building skills.

They should be proactive and have the ability to inspire others to support their organization.

Good Philanthropy Coordinators are also detail-oriented and have strong strategic thinking skills to plan and implement effective fundraising strategies.

 

Is it challenging to find a good Philanthropy Coordinator?

Finding a good Philanthropy Coordinator can be challenging as the role requires a unique blend of skills, including fundraising, community engagement, and administrative abilities.

Employers often look for candidates who not only have relevant experience but also share a genuine passion for their cause.

Therefore, it’s important to create an appealing job description that clearly states the mission and values of your organization to attract like-minded individuals.

 

Conclusion

And there we have it.

Today, we’ve unraveled the intricacies of what it means to be a Philanthropy Coordinator.

Surprising, isn’t it?

It’s not just about fundraising.

It’s about shaping the future of giving, one philanthropic project at a time.

With our definitive Philanthropy Coordinator job description template and real-life examples, you’re ready to take the next step.

But why end here?

Venture further with our job description generator. It’s your ultimate guide to creating precision-made listings or enhancing your resume to perfection.

Always remember:

Every act of giving is a part of a larger impact.

Let’s create a giving future. Together.