Photo Archivist Job Description [Updated for 2025]

In the digital age, the role of photo archivists has never been more crucial.

As technology progresses, the need for skilled professionals who can catalog, preserve, and manage our photographic heritage deepens.

But let’s delve deeper: What’s truly expected from a photo archivist?

Whether you are:

• A job seeker trying to understand the essence of this role,
• A hiring manager outlining the ideal candidate,
• Or simply fascinated by the intricate world of photo archiving,

You’ve come to the right place.

Today, we introduce a customizable photo archivist job description template, tailored for effortless posting on job boards or career sites.

Let’s dive right into it.

Photo Archivist Duties and Responsibilities

Photo Archivists are tasked with collecting, categorizing, and storing photographs in a manner that ensures their preservation and accessibility for future use.

They need to have a strong understanding of the historical context of the photographs they manage, as well as a keen eye for detail.

Their duties and responsibilities include:

• Collecting and cataloging photographs, taking note of important historical, artistic, and technical details
• Preserving photographs using the best practices for each type of photograph material, to prevent deterioration over time
• Digitizing photographs and maintaining digital archives, ensuring all files are properly backed up and protected from data loss
• Researching and verifying the provenance and significance of photographs
• Providing access to the photographic collection for researchers, scholars, and the public, while also protecting the integrity of the materials
• Working closely with photographers, curators, and other stakeholders to source and acquire new photographs for the collection
• Creating exhibits or publications that highlight the collection
• Assisting users in finding and interpreting archival photographs
• Following legal and ethical guidelines related to copyright and privacy in the handling of photographs

 

Photo Archivist Job Description Template

Job Brief

We are in search of a detail-oriented Photo Archivist to manage our extensive collection of photographs.

The Photo Archivist’s responsibilities include cataloging and preserving photographs, scanning physical photographs, creating and maintaining a digital library, and assisting in the retrieval of archived photos.

Our ideal candidate has a solid understanding of photography, photo preservation methods, and digital archiving software.

Ultimately, the Photo Archivist’s role is to ensure that our photographic materials are well-maintained and easily accessible for our team.

 

Responsibilities

• Create a systematic and logical cataloging system for easy retrieval of photos
• Digitize physical photographs and maintain digital photo archives
• Preserve photographs using accepted methods to prevent damage and decay
• Assist in the retrieval of archived photos for staff and researchers
• Monitor the condition of physical and digital photos regularly
• Implement guidelines for proper handling and storage of photos
• Work with team members to identify and acquire new materials for archives
• Conduct research to identify and catalog unidentified or misfiled photos

 

Qualifications

• Proven experience as a Photo Archivist or similar role
• Knowledge of photo preservation methods and techniques
• Proficiency in digital archiving software
• Ability to carry out research and cataloging tasks
• Excellent organizational and communication skills
• Degree in History, Library Science, Photography, or a related field

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Photo Archivist
• Work Environment: Office setting with regular visits to storage areas. May require some travel for acquiring new materials or professional development.
• Reporting Structure: Reports to the Lead Archivist or Collections Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $45,000 minimum to $75,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Photo Archivist Do?

Photo Archivists work primarily in museums, libraries, galleries, or any institution that has a large collection of photographic materials.

They can also work as self-employed individuals or consultants.

Their main duty is to categorize, organize, and preserve historical and valuable photographs.

They are responsible for maintaining the physical condition of the photographs, as well as digitizing them for easier access and preservation.

They work closely with other archivists and historians to accurately catalogue and interpret the photographic materials.

They use archival software and databases to track and locate specific photographs within the collection.

Photo Archivists also research the context and historical significance of the photographs they handle.

They ensure all information relating to the photographs, such as the date, location, and subjects, is accurate and properly recorded.

Furthermore, they may be tasked to provide access to the photo archives for researchers, academics, or the public.

This includes preparing exhibits or publications that showcase the photographs in the archive.

They also ensure the safety and security of the archives and handle any copyright issues related to the photographs.

In short, a Photo Archivist’s role is to manage and preserve the photographic history of an institution or organization.

They play a vital role in preserving our shared cultural heritage and providing valuable resources for historical research.

 

Photo Archivist Qualifications and Skills

A proficient Photo Archivist should possess the following skills and qualifications that align with your job description:

• Knowledge in photo archiving, photo restoration, and metadata tagging to ensure the accessibility and preservation of photographs.
• Proficiency in using digital scanning equipment and software for digitizing and preserving photographs.
• Attention to detail to accurately categorize and catalogue photographs and maintain organized archive systems.
• Computer skills, particularly proficiency in digital asset management systems and databases, for cataloguing and retrieving images.
• Research skills to determine the context and importance of photographs and to authenticate and date them accurately.
• Problem-solving skills to address issues related to the preservation and recovery of damaged or deteriorating photographs.
• Communication skills to effectively collaborate with team members, photographers, and other stakeholders, and to provide information and access to the photo collections.
• Knowledge of copyright laws and permissions related to photo usage to ensure compliance and avoid legal complications.

 

Photo Archivist Experience Requirements

Entry-level Photo Archivists may have 1 to 2 years of experience, often gained through internships or part-time roles in archival or museum settings.

These professionals can also gain on-the-job experience in roles such as Library Assistant, Records Manager, or other related roles.

Candidates with a background in photography, history, art history, or museum studies are often preferred.

Experience with digital asset management systems or other relevant software is also typically required.

Candidates with more than 3 years of experience often enhance their archival skills and knowledge in entry-level Photo Archivist roles.

They might also have experience with photo restoration, digital imaging techniques, and metadata creation.

Those with more than 5 years of experience may have some leadership experience in their background, such as managing a team or overseeing a project.

They may also have more specialized knowledge in areas such as historical research, copyright laws, or curating exhibitions.

At this level, Photo Archivists may be ready for a managerial or supervisory role within an archive, library, museum, or similar institution.

 

Photo Archivist Education and Training Requirements

Photo Archivists typically require a bachelor’s degree in history, library science, archival science, or a related field.

Courses in these programs often include studies in the preservation of materials, cataloging, archival management, and digital archives.

Knowledge of photography, both historical and digital, is also beneficial.

Many positions require a master’s degree in archival studies or library science with a concentration in archival studies.

These advanced programs provide more specific training in archival theory and practices, as well as in digital preservation and management.

In addition to formal education, Photo Archivists also need to have a good eye for detail, excellent organizational skills, and a strong understanding of metadata, digitization, and database management.

Many Photo Archivists obtain certification from the Academy of Certified Archivists.

This certification demonstrates professional expertise and commitment to the field.

Continued education in the latest archival technologies, digital preservation techniques, and cataloging practices is highly beneficial for those in this role.

 

Photo Archivist Salary Expectations

A Photo Archivist earns an average salary of $49,120 (USD) per year.

The salary may differ based on factors such as the level of experience, academic qualifications, and the region in which they are employed.

 

Photo Archivist Job Description FAQs

What skills does a photo archivist need?

Photo archivists need excellent organizational and cataloging skills to manage and preserve a large collection of photographs.

They should have technical knowledge of digital archiving systems and software, as well as understanding of historical research methods.

Attention to detail is crucial for this role.

Archivists also need good interpersonal skills to work with researchers, curators, and other professionals.

 

Do photo archivists need a degree?

A bachelor’s degree in history, library science, archival science, or a related field is usually required for a career as a photo archivist.

Some positions may require a master’s degree or experience with digital archiving and preservation.

Specialized training in photographic preservation can also be beneficial.

 

What should you look for in a photo archivist resume?

A strong photo archivist resume should include a degree in a relevant field and experience with photo archival work.

Look for knowledge and proficiency in using digital archiving systems and software, cataloging, and photographic preservation techniques.

The resume should also highlight strong organizational skills and experience in handling and preserving photographs.

 

What qualities make a good photo archivist?

A good photo archivist is meticulous and detail-oriented, with a strong passion for preserving history.

They should be comfortable working with both physical and digital archives, and have the technical skills to manage, catalog, and preserve large collections of photographs.

Good communication and interpersonal skills are also important, as archivists often work with researchers and other professionals.

 

Is it difficult to hire a photo archivist?

Hiring a photo archivist can be a challenge due to the specialized nature of the role.

The candidate needs to have a combination of technical skills, historical knowledge, and attention to detail.

Therefore, it’s important to clearly outline the job requirements and desired skills in the job description to attract the right candidates.

 

Conclusion

So there you have it.

Today, we’ve unshuttered the truth about what it means to be a photo archivist.

Surprised?

It’s not just about organizing photos.

It’s about preserving moments in time, one snapshot at a time.

Armed with our handy photo archivist job description template and real-world examples, you’re ready to jump into the archives.

But why stop there?

Zoom in on our job description generator. It’s your next step to precision-framed listings or fine-tuning your portfolio to perfection.

Remember:

Every photo tells a story and is a part of our collective memory.

Let’s preserve that history. Together.