Physical Therapy Practice Manager Job Description [Updated for 2025]

In the healthcare industry, the focus on Physical Therapy Practice Managers has never been more pronounced.

As our understanding of physical well-being advances, the demand for proficient individuals who can manage, develop and secure our physical therapy practices is increasingly urgent.

But let’s delve deeper: What’s truly expected from a Physical Therapy Practice Manager?

Whether you are:

• A job seeker trying to understand the core of this role,
• A hiring manager outlining the perfect candidate,
• Or simply fascinated by the operational side of physical therapy practices,

You’re in the right place.

Today, we present a customizable Physical Therapy Practice Manager job description template, designed for effortless posting on job boards or career sites.

Let’s dive right into it.

Physical Therapy Practice Manager Duties and Responsibilities

Physical Therapy Practice Managers oversee the daily operations of a physical therapy clinic, ensuring it runs smoothly and efficiently while providing the highest quality care to patients.

They may also be involved in the hiring, training, and management of physical therapy staff.

The duties and responsibilities of a Physical Therapy Practice Manager include:

• Oversee daily operations of the physical therapy clinic
• Manage patient scheduling to ensure optimal workflow and patient satisfaction
• Supervise and evaluate the performance of physical therapy staff
• Develop and implement policies and procedures in line with industry standards and regulations
• Ensure the facility is clean, safe, and well-maintained at all times
• Manage the recruitment, training, and ongoing development of physical therapy personnel
• Handle patient complaints and issues, ensuring the highest level of patient care and satisfaction
• Oversee billing and accounting procedures, ensuring accuracy and compliance
• Coordinate with physicians, other healthcare providers, and insurance companies
• Maintain up-to-date knowledge of industry trends, advancements, and best practices

 

Physical Therapy Practice Manager Job Description Template

Job Brief

We are searching for a competent and experienced Physical Therapy Practice Manager to join our team.

The Physical Therapy Practice Manager will be responsible for the efficient and effective management of our physical therapy practice, ensuring the provision of excellent patient care.

The role includes administrative tasks, staff management, budgeting, and improving business operations.

The ideal candidate should be well-versed in healthcare systems and regulations and possess strong leadership and people skills.

 

Responsibilities

• Manage the daily operations of the physical therapy practice
• Oversee patient services and staff scheduling
• Develop and implement business strategies to improve the practice
• Manage budget and financial systems
• Ensure compliance with healthcare regulations and safety standards
• Communicate with patients and evaluate their satisfaction
• Handle recruitment, training, and performance evaluations of staff
• Address doctors’, nurses’ and patients’ complaints
• Ensure all medical records are up-to-date and confidential

 

Qualifications

• Proven work experience as a Healthcare or Physical Therapy Practice Manager
• Knowledge of healthcare regulations and medical office procedures
• Outstanding communication skills with excellent customer service approach
• Understanding of medical coding, billing and collection procedures
• Experience with administrative and financial management
• Proficient with healthcare management systems
• BSc degree in Healthcare Administration, Business or relevant field

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Physical Therapy Practice Manager
• Work Environment: Clinical setting. Some travel may be required for conferences or professional development.
• Reporting Structure: Reports to the Practice Owner or Healthcare Administrator.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $75,000 minimum to $110,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Physical Therapy Practice Manager Do?

Physical Therapy Practice Managers are essential for the smooth functioning of physical therapy clinics.

They play a significant role in managing both the administrative and clinical aspects of the practice.

On the administrative side, Physical Therapy Practice Managers are responsible for managing patient scheduling, billing, insurance matters, and ensuring the clinic complies with healthcare regulations.

They are often involved in recruiting, training, and supervising staff, as well as implementing procedures to improve efficiency and productivity.

They also manage the financial aspects of the practice, including budgeting, tracking expenses, and monitoring financial performance.

They play a key role in strategic planning and business development, which might involve marketing the practice, developing new service offerings, or expanding the clinic.

On the clinical side, Physical Therapy Practice Managers ensure that the clinic provides high-quality care to its patients.

They coordinate with therapists and other healthcare professionals to ensure that patients receive appropriate and effective treatment.

They may also be involved in quality assurance, ensuring that the clinic’s services meet the standards of the profession and the expectations of the patients.

In summary, the role of a Physical Therapy Practice Manager is to ensure the efficient operation of the physical therapy clinic, from the smooth running of day-to-day operations to the strategic development of the practice.

They bridge the gap between administrative tasks and clinical services, ensuring a high level of patient care and the success of the business.

 

Physical Therapy Practice Manager Qualifications and Skills

A competent Physical Therapy Practice Manager should have the skills and qualifications that align with your job description, such as:

• Knowledge of physical therapy practices, procedures, and techniques to ensure proper patient care and compliance with regulations.
• Excellent leadership and management skills to supervise physical therapy staff effectively and ensure the smooth operation of the practice.
• Strong communication and interpersonal skills to interact with patients, their families, and healthcare professionals at all levels.
• Organizational skills and attention to detail for managing patient records, scheduling appointments, and coordinating the daily operations of the practice.
• Financial management skills to manage budgets, oversee billing procedures, and ensure the financial sustainability of the practice.
• Adept problem-solving skills to address and resolve any issues that arise, ensuring that the practice continues to run efficiently and effectively.
• Ability to stay updated with the latest developments and changes in healthcare regulations and physical therapy practices.
• Customer service skills to address patient inquiries, concerns, and feedback in a timely and professional manner.

 

Physical Therapy Practice Manager Experience Requirements

A Physical Therapy Practice Manager typically begins their journey in the field of physical therapy as an entry-level physical therapist, a clinical aide, or an administrative assistant in a healthcare setting.

They usually have at least 2-3 years of experience in these roles.

An advanced degree in physical therapy, health administration, or a related field is usually a prerequisite.

They may also have completed a residency or fellowship in physical therapy, giving them hands-on experience in the clinical setting.

Candidates with more than 5 years of experience in the field often have expanded their skillset to include knowledge of healthcare laws and regulations, financial management, and human resources.

These professionals have usually also developed strong leadership and communication skills, which are crucial for managing a team of physical therapists, coordinating with other healthcare professionals, and liaising with patients and their families.

Those with over 10 years of experience in the field may have extensive experience managing a physical therapy practice, including overseeing daily operations, managing staff, developing and implementing policies and procedures, ensuring compliance with healthcare regulations, managing budgets, and improving patient care services.

These professionals are likely to be ready for a senior management or executive role within a larger healthcare organization.

 

Physical Therapy Practice Manager Education and Training Requirements

Physical Therapy Practice Managers usually hold a bachelor’s degree in healthcare administration, business management, or a related field.

A background in physical therapy or a healthcare setting can be advantageous, particularly for understanding the unique challenges and requirements of this role.

Some professionals in this role may also have a master’s degree in healthcare or business administration, which provides more in-depth knowledge of healthcare systems and operations.

Besides formal education, Physical Therapy Practice Managers should have strong knowledge of medical coding, billing procedures, and electronic health record (EHR) systems.

They must be adept in managing schedules, coordinating with physicians and therapists, overseeing staff, and ensuring compliance with healthcare laws and regulations.

Many employers also require Physical Therapy Practice Managers to have relevant work experience in a healthcare or physical therapy setting.

This can include roles such as administrative assistants, medical secretaries, or medical records and health information technicians.

Optional certifications, like the Certified Medical Practice Executive (CMPE) or Certified Physician Practice Manager (CPPM), can showcase an individual’s expertise and dedication to the field.

These can be particularly beneficial for those seeking senior or leadership roles.

Continuing education is also crucial in this role, as it helps keep up with the latest developments in healthcare laws, technologies, and best practices.

These can be obtained through seminars, workshops, and other professional development programs.

 

Physical Therapy Practice Manager Salary Expectations

A Physical Therapy Practice Manager can expect to earn an average salary of $71,362 (USD) per year.

However, this figure can fluctuate based on the individual’s experience, level of education, the size and location of the practice, and the specific responsibilities of the role.

 

Physical Therapy Practice Manager Job Description FAQs

What skills does a Physical Therapy Practice Manager need?

A Physical Therapy Practice Manager needs to possess strong leadership and management skills to guide a team of therapists and support staff.

They also need to be knowledgeable in healthcare regulations and physical therapy practices.

Excellent communication, interpersonal skills, and decision-making abilities are crucial as they often interact with patients, staff, and insurance companies.

Organizational and multitasking skills are also essential for handling administrative tasks such as budgeting, scheduling, and record-keeping.

 

Do Physical Therapy Practice Managers need a degree?

Yes, most Physical Therapy Practice Managers require a bachelor’s degree in healthcare administration, business management, or a related field.

Some employers prefer candidates with a master’s degree.

Also, experience in physical therapy or healthcare management can be beneficial.

 

What should you look for in a Physical Therapy Practice Manager resume?

When reviewing a Physical Therapy Practice Manager’s resume, look for a degree in a related field and previous experience in managing a physical therapy practice or healthcare facility.

The resume should demonstrate strong leadership skills, knowledge of healthcare laws and regulations, and experience in human resources and financial management.

Certifications in healthcare management or physical therapy can be advantageous.

 

What qualities make a good Physical Therapy Practice Manager?

A good Physical Therapy Practice Manager is effective in leading and motivating a team, ensuring high-quality patient care, and efficient practice operations.

They demonstrate a clear understanding of healthcare laws and regulations, physical therapy practices, and financial management.

They are excellent communicators, able to liaise effectively with patients, staff, and insurance companies.

They are also organized, detail-oriented, and have strong problem-solving abilities.

 

Is it difficult to hire a Physical Therapy Practice Manager?

Hiring a Physical Therapy Practice Manager can be challenging as the role requires a unique combination of skills in healthcare, management, and business.

Finding a candidate with the right mix of leadership, healthcare knowledge, and administrative ability is crucial but can be difficult.

Offering competitive salaries and benefits, and providing a positive work environment can help attract quality candidates.

 

Conclusion

And there you have it.

Today, we’ve delved deep into the essence of what it means to be a Physical Therapy Practice Manager.

Surprise, surprise?

It’s not just about managing therapists and coordinating schedules.

It’s about orchestrating the healing process, one patient at a time.

With our handy Physical Therapy Practice Manager job description template and real-world examples, you’re prepared to take the next step.

But why stop there?

Delve deeper with our job description generator. It’s your essential tool for creating laser-focused listings or refining your resume to perfection.

Remember:

Every patient interaction is a piece of the bigger picture.

Let’s shape the future of healthcare. Together.