Portfolio Leasing Manager Job Description [Updated for 2025]

In the dynamic real estate industry, the role of a Portfolio Leasing Manager is becoming increasingly crucial.

As the market continues to evolve, the demand for proficient individuals who can manage, optimize, and protect our property portfolios is growing.

But let’s delve deeper: What’s really expected from a Portfolio Leasing Manager?

Whether you are:

• A job seeker trying to understand the core responsibilities of this role,
• A hiring manager outlining the perfect candidate,
• Or simply interested in learning more about portfolio leasing management,

You’re in the right place.

Today, we present a tailor-made Portfolio Leasing Manager job description template, designed for easy posting on job boards or career sites.

Let’s dive right into it.

Portfolio Leasing Manager Duties and Responsibilities

Portfolio Leasing Managers oversee all aspects of leasing properties within a portfolio of real estate assets.

They are primarily responsible for managing lease negotiations, maintaining tenant relationships, and driving property revenue.

Their day-to-day duties and responsibilities include:

• Oversee leasing activities for a portfolio of properties
• Develop and implement strategies to maximize occupancy rates and rental income
• Negotiate lease terms and conditions with prospective tenants
• Manage and maintain relationships with existing tenants
• Coordinate property showings and conduct market analysis
• Prepare and execute leasing contracts in accordance with legal regulations
• Review and approve tenant applications, ensuring they meet qualifying criteria
• Communicate with property owners and provide regular updates on leasing activity and property performance
• Work with marketing teams to promote available properties
• Resolve tenant issues and ensure a high level of tenant satisfaction
• Coordinate with property management teams to ensure smooth transition of tenants into and out of properties
• Stay up-to-date with current market trends and property laws

 

Portfolio Leasing Manager Job Description Template

Job Brief

We are seeking a highly skilled and motivated Portfolio Leasing Manager to oversee the leasing operations of our diverse portfolio of commercial real estate properties.

The ideal candidate should possess an in-depth understanding of real estate leasing procedures, tenant relations, lease negotiations and property management.

The Portfolio Leasing Manager will be responsible for market analysis, marketing and leasing strategy development, lease negotiation, tenant relationship management, and ensuring optimal occupancy and revenue generation.

 

Responsibilities

• Develop and implement strategic leasing plans for the portfolio of properties.
• Perform market analysis to determine property value and competitive rent pricing.
• Coordinate with marketing team to promote and advertise available spaces.
• Negotiate lease terms and conditions and ensure they are in line with company’s goals and objectives.
• Build and maintain strong relationships with tenants, property owners and real estate brokers.
• Resolve any issues to ensure customer satisfaction and adherence to lease agreements.
• Prepare and present reports on portfolio performance and leasing activity to senior management.
• Ensure compliance with local, state and federal regulations related to leasing and property management.

 

Qualifications

• Proven experience as a Leasing Manager or similar role in Real Estate.
• Strong understanding of lease contracts and real estate law.
• Excellent negotiation and sales skills.
• Ability to build and maintain relationships with clients.
• Outstanding communication and interpersonal skills.
• Knowledge of property market status and familiarity with property management software.
• BSc degree in Real Estate, Business Administration or related field.

 

Benefits

• 401(k) with company match
• Health, Dental and Vision insurance
• Retirement plan
• Paid time off and holidays
• Professional development assistance
• Potential for performance-based bonuses

 

Additional Information

• Job Title: Portfolio Leasing Manager
• Work Environment: Office setting with frequent visits to property sites. Some travel may be required.
• Reporting Structure: Reports to the Director of Property Management.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $65,000 minimum to $95,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Portfolio Leasing Manager Do?

Portfolio Leasing Managers primarily work in the real estate industry, managing the leasing activities for a portfolio of properties.

These properties can range from residential complexes to commercial office spaces or retail centers.

Their responsibilities include setting leasing strategies to attract new tenants, while retaining existing ones.

This involves market research to set competitive rental rates and devising marketing strategies to advertise vacancies.

Portfolio Leasing Managers also negotiate lease agreements with tenants.

They ensure that the terms of the lease are clear, fair, and in compliance with local and national laws.

They often coordinate with property managers and maintenance teams to ensure that properties are in good condition, attractive, and ready for occupancy.

In addition, they might also handle tenant complaints, facilitate renewals, and oversee eviction proceedings if necessary.

They are also responsible for maintaining accurate and up-to-date records of all lease transactions, financials, and tenant information.

In some cases, Portfolio Leasing Managers may also liaise with real estate agents and brokers to facilitate leasing processes.

Overall, a Portfolio Leasing Manager plays a crucial role in managing, maintaining, and enhancing the value of a property portfolio.

 

Portfolio Leasing Manager Qualifications and Skills

A qualified Portfolio Leasing Manager should possess a mix of technical knowledge, industry expertise and strong interpersonal skills.

Such qualifications and skills include:

• Strong understanding of leasing strategies and real estate market trends to effectively manage and oversee the leasing portfolio
• Excellent negotiation skills to secure the best leasing terms and agreements for the company
• Ability to build and maintain strong relationships with tenants, property owners, and real estate brokers
• Financial acumen to oversee budgeting, forecasting, and financial reporting related to the leasing portfolio
• Exceptional communication skills to clearly explain leasing terms and conditions to clients, and to effectively work with internal teams
• Strong organizational and project management skills to manage multiple leases and projects at once, ensuring all deadlines are met
• Knowledge of laws and regulations related to property leasing and management
• Problem-solving skills to identify and address issues that may arise during the leasing process
• Customer service skills to address tenant inquiries and concerns, fostering a positive tenant-landlord relationship

 

Portfolio Leasing Manager Experience Requirements

Portfolio Leasing Managers typically need a minimum of 5 years of experience in leasing or property management.

During these years, potential candidates may hold roles such as Leasing Consultant, Leasing Agent, or Property Manager, allowing them to develop a deep understanding of real estate leasing principles, property management, and tenant relations.

Candidates looking to advance to a Portfolio Leasing Manager role should have experience with budgeting, financial analysis, and marketing strategies to effectively manage a portfolio of properties.

They should also have a proven track record of successfully leasing properties and maintaining high occupancy rates.

Those with more than 7 years of experience often have extensive knowledge of local and federal housing laws and regulations.

They may have also demonstrated leadership skills by managing a team of leasing consultants or agents.

Senior-level candidates, with more than 10 years of experience, typically have strong negotiation skills, strategic planning abilities, and a proven track record of increasing the profitability of a portfolio.

At this level, they may have experience managing a large portfolio of properties and leading a team of property managers or leasing agents.

 

Portfolio Leasing Manager Education and Training Requirements

Portfolio Leasing Managers typically require a bachelor’s degree in business, real estate, or a related field.

An understanding of property management, real estate laws, and financial principles is crucial for this role.

Hence, coursework in these areas during undergraduate studies is beneficial.

Many employers prefer candidates with a master’s degree in business administration or a related field, particularly for senior positions.

This advanced degree generally indicates a deeper understanding of business strategies, financial analysis, and market trends.

Work experience in real estate, leasing, or property management is generally required.

This ensures the candidate is familiar with lease negotiations, property inspections, and tenant relations.

Most states require leasing managers to obtain a real estate license.

Licensing requirements vary by state but usually involve a specific number of hours of real estate education and passing a licensing exam.

Additionally, many Portfolio Leasing Managers obtain professional certifications such as the Certified Property Manager (CPM) or Certified Apartment Manager (CAM) credentials.

These certifications demonstrate a commitment to the profession and a mastery of necessary skills.

Continuing education is important in this field due to changing real estate laws and market dynamics.

This can be achieved through workshops, seminars, or further certification programs.

 

Portfolio Leasing Manager Salary Expectations

A Portfolio Leasing Manager earns an average salary of $78,000 (USD) per year.

However, this figure can vary significantly depending on factors such as the size of the portfolio managed, the geographical location, years of experience in the field, and the specific industry.

Additionally, bonus structures and profit-sharing schemes may also influence the total compensation for this role.

 

Portfolio Leasing Manager Job Description FAQs

What skills does a Portfolio Leasing Manager need?

A Portfolio Leasing Manager should have strong communication and negotiation skills, as they will be interacting with potential tenants and negotiating lease terms.

They should also have good analytical skills to evaluate property and market conditions.

Being detail-oriented is important as they need to handle legal documentation for lease agreements.

Knowledge in property management software and financial acumen are also desirable skills.

 

Do Portfolio Leasing Managers need a degree?

Typically, a Portfolio Leasing Manager would require a bachelor’s degree in real estate, business administration, finance, or a related field.

However, significant work experience in leasing and property management can sometimes substitute for educational requirements.

Many employers also prefer candidates with a Certified Property Manager (CPM) or similar professional certification.

 

What should you look for in a Portfolio Leasing Manager’s resume?

An ideal Portfolio Leasing Manager resume should include a solid background in property management or leasing, with a track record of successful lease negotiations.

Also look for experience in financial analysis, customer service, and knowledge of property law.

Proficiency in property management software and advanced Excel skills are also beneficial.

 

What qualities make a good Portfolio Leasing Manager?

Good Portfolio Leasing Managers are highly organized, detail-oriented, and possess strong negotiation skills.

They should be excellent communicators and capable of building strong relationships with tenants and property owners.

They should also be proficient in financial analysis and able to make sound decisions based on market conditions and property valuations.

 

Is it difficult to hire a Portfolio Leasing Manager?

Hiring a Portfolio Leasing Manager can be challenging, as the role requires a unique blend of skills including negotiation, financial analysis, and property management.

Finding a candidate with the right balance of these skills and relevant experience can take time.

Offering competitive compensation, clear career progression opportunities, and a positive work environment can help attract the right candidates.

 

Conclusion

And there you have it.

Today, we’ve unveiled the true essence of being a Portfolio Leasing Manager.

Surprised?

It’s not just about managing properties.

It’s about curating exceptional real estate experiences, one property at a time.

Armed with our comprehensive Portfolio Leasing Manager job description template and practical examples, you’re fully equipped to make your mark.

But don’t stop just yet.

Dig deeper with our job description generator. It’s your essential tool for creating precise job listings or refining your resume to absolute perfection.

Always remember:

Every property managed is a stepping stone to a successful real estate portfolio.

Let’s shape that future. Together.