Preschool Administrator Job Description [Updated for 2025]

In the world of early childhood education, the role of a preschool administrator is increasingly critical.

As early learning continues to evolve, the demand for professionals who can efficiently manage, develop, and ensure the safety of our preschools grows stronger.

But let’s delve deeper: What’s truly expected from a preschool administrator?

Whether you are:

• A job seeker trying to understand the heart of this role,
• A hiring manager outlining the perfect candidate,
• Or simply fascinated by the inner mechanics of preschool administration,

You’re in the right place.

Today, we present a customizable preschool administrator job description template, designed for easy posting on job boards or career sites.

Let’s dive right into it.

Preschool Administrator Duties and Responsibilities

Preschool Administrators play a crucial role in the operation of preschools and daycares by overseeing staff, developing curriculum, and managing budgets.

They work closely with teachers, children, and parents to provide a safe and enriching learning environment.

Their key duties and responsibilities include:

• Develop and implement curriculum that meets the educational and developmental needs of preschool children
• Hire, train, and supervise preschool staff, ensuring they meet all certification and safety regulations
• Conduct performance reviews and provide feedback to staff
• Coordinate and implement safety drills and emergency procedures
• Oversee the maintenance of the preschool facility to ensure a clean, safe, and conducive learning environment
• Manage preschool budget and ensure adequate resources are available for teaching and learning
• Communicate regularly with parents about their child’s progress, behavior, and development
• Organize and participate in parent-teacher meetings, open days, and school events
• Ensure compliance with local and national regulations for preschool education
• Address and resolve any issues or conflicts that may arise among staff, parents, or children

 

Preschool Administrator Job Description Template

Job Brief

We are seeking a dedicated and experienced Preschool Administrator to oversee and enhance our preschool’s operations.

The Preschool Administrator’s responsibilities include managing staff, liaising with parents, coordinating events, and ensuring legal obligations are met.

The ideal candidate will be well-versed in the principles of early childhood education, and have an understanding of budgeting, and child safety regulations.

The ultimate goal is to ensure our preschool provides a nurturing, educational, safe and structured environment that helps our children grow and learn.

 

Responsibilities

• Oversee day-to-day preschool operations
• Hire, train, and manage preschool teachers and staff
• Develop and implement a developmentally appropriate preschool curriculum
• Manage preschool budget and purchase of supplies, equipment, etc.
• Ensure a safe and clean environment for children
• Maintain open lines of communication with staff and parents
• Ensure compliance with local, state, and federal regulations
• Coordinate preschool marketing and enrollment activities
• Organize preschool events and parent-teacher meetings
• Evaluate and document staff performance

 

Qualifications

• Proven experience as a Preschool Administrator or similar role
• Knowledge of early childhood education and developmental milestones
• Understanding of budgeting and performance management
• Familiarity with safety and sanitation guidelines for classrooms
• Excellent leadership and organizational abilities
• Outstanding communication and people skills
• BSc/BA in education or relevant field
• Valid license to work as a preschool administrator

 

Benefits

• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Preschool Administrator
• Work Environment: Preschool setting. Some evenings may be required for meetings or events.
• Reporting Structure: Reports to the Director of Education or School Principal.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $45,000 minimum to $75,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Preschool Administrator Do?

A Preschool Administrator oversees the daily operations of a preschool or early childhood education center.

They are responsible for managing the school’s teaching staff, developing educational programs, and setting learning standards that align with the institution’s mission and goals.

They plan and execute budgets, implement policies, and monitor the school’s compliance with the appropriate legal and safety regulations.

Preschool Administrators are also responsible for hiring, training, and evaluating teachers, assistants, and other support staff.

They ensure a safe and positive learning environment for the children.

They often communicate with parents, addressing any concerns about their child’s progress, behavior, and wellbeing.

Preschool Administrators may also coordinate events and activities to enhance students’ learning experiences, organize parent-teacher meetings, and manage public relations efforts for the preschool.

In short, they ensure the smooth running of the preschool and that it provides a high-quality education to all its students.

 

Preschool Administrator Qualifications and Skills

A competent Preschool Administrator should possess a range of essential skills and qualifications that contribute to the effective management of the preschool facility, such as:

• Strong leadership skills to oversee the operations of the preschool, manage the teaching staff, and ensure a safe, productive learning environment for students.
• Excellent communication skills to interact with parents, staff, and children. They should be capable of addressing concerns, providing updates on children’s progress, and discussing educational programs.
• An understanding of early childhood education principles, to develop and implement effective curricula and educational programs.
• Organizational skills to manage the scheduling of classes, staff assignments, and day-to-day administrative duties.
• Problem-solving skills to address any issues that may arise in the running of the preschool, including disciplinary problems, staffing issues, or concerns raised by parents.
• Financial management skills to handle the preschool’s budget, including staff salaries, facility maintenance, and procurement of learning materials.
• Knowledge of health and safety regulations to ensure that the preschool environment is safe and meets all regulatory standards.
• Customer service skills to effectively interact with parents, handle enquiries, resolve issues and maintain positive relationships.

 

Preschool Administrator Experience Requirements

Preschool Administrators generally require a bachelor’s degree in early childhood education, child development, or a related field, with emphasis on school administration.

Some preschools may also require a master’s degree in education administration or leadership.

In addition to formal education, Preschool Administrators often need a minimum of 2 to 3 years of experience working in an educational setting.

This experience often comes from roles such as preschool teacher, teaching assistant, or child care worker.

Candidates with more than 5 years of experience in early childhood education, particularly in roles related to administration or leadership, are considered highly qualified for the role of a Preschool Administrator.

This experience could include managing staff, developing curriculum, and handling the administrative duties of a preschool or child care center.

Preschool Administrators may also be required to have specific certifications, like the Child Development Associate (CDA) credential or a state-specific certification in early childhood education.

Those with extensive experience may have opportunities for advancement into positions like Director of Education or may opt to open their own preschool or childcare center.

 

Preschool Administrator Education and Training Requirements

A Preschool Administrator typically requires a bachelor’s degree in early childhood education, child development or a related field.

These degrees provide aspiring administrators with knowledge about child psychology, curriculum development, classroom management, and education policy.

Most states require that preschool administrators have prior work experience in early childhood education.

This can be in the form of teaching, counseling, or other roles focused on child development.

In addition to this, some states may require preschool administrators to hold a state license or certification in early childhood education.

It is also important for a preschool administrator to have knowledge of local, state, and federal regulations related to childcare and education.

For those aiming for higher positions or aiming to make themselves more marketable, a master’s degree in education administration or a similar field may be beneficial.

Continued professional development is often important in this role, with many administrators choosing to engage in ongoing training and development in areas such as educational leadership, instructional strategies, and child development theory.

 

Preschool Administrator Salary Expectations

A Preschool Administrator earns an average salary of $48,210 (USD) per year.

The salary can vary depending on the location, years of experience, and the size and funding of the preschool.

 

Preschool Administrator Job Description FAQs

What skills does a Preschool Administrator need?

A Preschool Administrator should have strong leadership skills to manage staff effectively and create a positive learning environment.

They should possess excellent communication and interpersonal skills to liaise with parents, staff, and children.

Organizational and problem-solving skills are also important for managing the school’s operations and dealing with any issues that may arise.

Knowledge of early childhood education and child development is also crucial.

 

Do Preschool Administrators need a degree?

Most Preschool Administrators need a bachelor’s degree in early childhood education or a related field.

Some positions may require a master’s degree in education administration or leadership.

Apart from this, they should also have several years of experience working in early childhood education and some managerial experience.

 

What should you look for in a Preschool Administrator resume?

When reviewing a Preschool Administrator’s resume, look for a relevant educational background and experience in early childhood education.

Experience in a leadership or management position is also a plus.

Check for their knowledge of child development and curriculum design, as well as any experience handling administrative tasks like budgeting, staff management, and parent communication.

 

What qualities make a good Preschool Administrator?

A good Preschool Administrator is passionate about early childhood education and is committed to creating a nurturing and stimulating environment for children.

They should be able to lead and motivate their staff, interact effectively with parents, and make decisions in the best interest of the school and its students.

Patience, flexibility, and creativity are also essential qualities.

 

What are the daily duties of a Preschool Administrator?

A Preschool Administrator’s daily duties can vary but usually include overseeing daily operations of the preschool, managing staff, planning and implementing educational programs, communicating with parents, and ensuring compliance with safety and health regulations.

They may also be responsible for budgeting, purchasing supplies, and handling enrollment and admissions processes.

 

Conclusion

And there you have it.

Today, we’ve taken an in-depth look at the true essence of being a preschool administrator.

And guess what?

It’s not just about managing a preschool.

It’s about shaping the foundation of the future, one child at a time.

With our comprehensive preschool administrator job description template and real-world examples, you’re ready to take the next step.

But why stop there?

Enhance your journey with our job description generator. It’s your next step to creating meticulous listings or polishing your resume to perfection.

Remember:

Every effort you put forth is a part of a child’s development.

Let’s shape the future. Together.