Production Planning Analyst Job Description [Updated for 2025]

In today’s fast-paced industrial world, the role of Production Planning Analysts is becoming increasingly crucial.

As industries evolve, there is a growing demand for skilled individuals who can strategize, design, and safeguard our production planning processes.

But let’s delve a little deeper: What’s truly expected from a Production Planning Analyst?

Whether you are:

• A job seeker trying to understand the core responsibilities of this role,
• A hiring manager developing a profile for the perfect candidate,
• Or simply fascinated by the intricacies of production planning,

You’ve come to the right place.

Today, we present a customizable Production Planning Analyst job description template, crafted for effortless posting on job boards or career sites.

Let’s get started.

Production Planning Analyst Duties and Responsibilities

Production Planning Analysts play a crucial role in the manufacturing industry.

They analyze and coordinate production schedules to ensure that the manufacturing process runs smoothly and efficiently.

The core duties and responsibilities of a Production Planning Analyst include:

• Analyzing production specifications and plant capacity data to determine manufacturing processes and human resource requirements.
• Planning and scheduling workflow for each department and operation according to previously established manufacturing sequences and lead times.
• Coordinating with other departments such as procurement and logistics to ensure a seamless production process.
• Preparing production reports to provide insight into production activities and progress.
• Reviewing production and operating reports and resolving operational, manufacturing, and maintenance problems to ensure minimum costs and prevent operational delays.
• Estimating, requisitioning, and inspecting materials to ensure continuity of the production process.
• Collaborating with the manufacturing team to implement and validate the production schedule.
• Identifying bottlenecks in the production process and proposing solutions to eliminate them.
• Forecasting production costs and presenting cost-benefit analyses to management.
• Ensuring compliance with health and safety regulations in the production process.

 

Production Planning Analyst Job Description Template

Job Brief

We are seeking a meticulous and dedicated Production Planning Analyst to join our team.

In this role, you will be responsible for overseeing, planning, and managing production schedules to ensure optimal productivity and efficiency.

The Production Planning Analyst’s responsibilities include collecting and analyzing production data, forecasting production trends, identifying potential issues, and proposing effective solutions.

Our ideal candidate is proficient in data analysis and has a keen understanding of production processes.

 

Responsibilities

• Coordinate and plan production priorities, workflow and schedule
• Collect and analyze production data and metrics
• Identify potential production issues and bottlenecks
• Develop strategies to increase efficiency and reduce production costs
• Communicate with other departments to ensure smooth operations
• Create and present regular performance and progress reports
• Ensure compliance with industry and company standards
• Assist in implementing new production projects and systems
• Identify areas for process improvement and propose changes
• Collaborate with the production team to manage and meet production goals

 

Qualifications

• Proven experience as a Production Planner, Analyst or similar role
• Proficient in data analysis and statistical methods
• Excellent knowledge of production planning and quality control principles
• Experience with ERP systems
• Excellent organizational and problem-solving skills
• Strong communication and interpersonal abilities
• BSc/BA in Business Administration, Industrial Engineering or relevant field

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Production Planning Analyst
• Work Environment: This role is primarily office-based but may involve visits to the production floor. Some travel may be required for meetings or site visits.
• Reporting Structure: Reports to the Production Manager or Operations Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $60,000 minimum to $80,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Production Planning Analyst Do?

Production Planning Analysts primarily work for manufacturing and production companies across various industries.

Their main role is to monitor and analyze the production process, ensuring that it is efficient, cost-effective, and meets the company’s overall production objectives.

They are responsible for creating, maintaining, and adjusting schedules to ensure optimal production.

This includes coordinating and planning materials, manpower, and machinery requirements to meet production targets.

Production Planning Analysts use a variety of analytical tools to forecast production needs, track inventory, and manage supply chain activities.

They also monitor production data, including volume, cost, and quality, to identify areas of improvement.

They work closely with other departments such as procurement, logistics, and operations to ensure that all aspects of the production process are seamlessly integrated.

Furthermore, Production Planning Analysts may be involved in strategic planning, helping to devise long-term production goals and strategies.

They may also be responsible for preparing and presenting reports to senior management, highlighting production performance and suggesting necessary changes.

 

Production Planning Analyst Qualifications and Skills

A proficient Production Planning Analyst should have the skills and qualifications that fit your job description, such as:

• Analytical skills to assess production metrics, evaluate performance, and make data-driven decisions.
• Advanced knowledge of production planning processes, inventory control, and supply chain management to ensure optimal production efficiency.
• Strong communication skills to liaise effectively with various stakeholders including suppliers, manufacturers, and team members, and to present production plans clearly.
• Problem-solving skills to identify issues within the production process and formulate effective solutions.
• Detail-oriented to closely monitor production processes, ensuring every detail is accurate and up-to-date.
• Proficiency in using production planning software and tools for accurate forecasting and planning.
• Strong organizational skills for managing multiple projects simultaneously, prioritizing tasks, and meeting deadlines.
• Teamwork skills to work collaboratively with other departments to achieve production goals.

 

Production Planning Analyst Experience Requirements

To qualify for the role of a Production Planning Analyst, entry-level candidates typically need at least 1 to 2 years of experience in a related field such as supply chain management, operations research, or business analysis.

This experience may be gained through internships, co-op programs, or part-time roles.

Entry-level candidates should also have a good understanding of production planning concepts and be able to use planning tools and software.

They may have experience with inventory management, demand forecasting, and resource allocation.

Candidates with 3 to 5 years of experience often have more advanced skills, including the ability to analyze complex data, develop and implement production plans, and improve production processes.

They may also have experience working cross-functionally with other departments such as sales, marketing, and manufacturing.

Those with over 5 years of experience may have had exposure to leadership roles, managing a team, or overseeing a significant part of the production process.

They are often skilled in strategic planning, project management, and have a deep understanding of the market and industry trends.

In addition to these, some roles may require specific certifications like APICS Certified in Production and Inventory Management (CPIM), Certified Supply Chain Professional (CSCP), or other relevant industry certifications.

 

Production Planning Analyst Education and Training Requirements

Production Planning Analysts typically require a bachelor’s degree in business, operations management, logistics, or another related field.

In addition to their degree, they should have strong analytical skills, the ability to manage multiple projects at once, and a solid understanding of supply chain management principles.

Experience with software like Microsoft Excel and enterprise resource planning (ERP) systems is often required.

Knowledge of Lean Six Sigma processes can also be beneficial.

Some roles may require Production Planning Analysts to have a master’s degree in business administration (MBA) or operations management.

This is particularly true for roles with strategic planning responsibilities.

Certifications such as Certified in Production and Inventory Management (CPIM) or Certified Supply Chain Professional (CSCP) from the Association for Supply Chain Management can be advantageous.

The certifications and advanced degrees not only enhance the skill set but also demonstrate a candidate’s commitment to their profession and continuous learning.

 

Production Planning Analyst Salary Expectations

A Production Planning Analyst earns an average salary of $60,394 (USD) per year.

The salary may vary depending on the level of experience, industry, and geographical location.

 

Production Planning Analyst Job Description FAQs

What skills does a Production Planning Analyst need?

Production Planning Analysts need exceptional analytical skills to evaluate and interpret complex production data.

They should have excellent communication skills to effectively collaborate with different departments and share insights.

Attention to detail, problem-solving abilities, and a strong understanding of manufacturing procedures and business operations are also key.

 

Do Production Planning Analysts need a degree?

Most companies require a bachelor’s degree in business administration, supply chain management, or a related field.

Some employers may prefer candidates with a master’s degree or a professional certification in production or inventory management.

Relevant work experience in a similar role is often required as well.

 

What should you look for in a Production Planning Analyst’s resume?

Firstly, ensure that they have the necessary academic qualifications and relevant work experience.

Look for expertise in production planning, forecasting, and inventory management.

Proficiency in data analysis and software like ERP systems and Microsoft Excel is also important.

In addition, they should demonstrate strong problem-solving skills, attention to detail, and the ability to work under pressure.

 

What qualities make a good Production Planning Analyst?

A good Production Planning Analyst is highly analytical and detail-oriented, enabling them to identify potential issues and provide effective solutions.

They need to be proactive, have strong decision-making abilities, and possess excellent communication skills to convey their findings and recommendations effectively.

Additionally, they should be adept at working in a fast-paced environment and managing multiple tasks simultaneously.

 

What are the daily duties of a Production Planning Analyst?

A Production Planning Analyst typically starts their day by reviewing production schedules and inventory levels.

They may spend a significant part of their day analyzing production data, forecasting future production needs, and identifying potential bottlenecks.

They also collaborate closely with the manufacturing, purchasing, and logistics departments to ensure efficient production processes.

Regular reporting and attending meetings to discuss production strategies may also be part of their daily tasks.

 

Is it difficult to hire a Production Planning Analyst?

The challenge of hiring a Production Planning Analyst lies in finding a candidate with the right mix of analytical acumen, industry knowledge, and communication skills.

As this role is critical for efficient production processes and cost management, it’s vital to find a candidate with a proven track record in managing production planning and supply chain operations.

 

Conclusion

And there you have it.

Today, we’ve laid bare the true essence of what it means to be a Production Planning Analyst.

Surprise!

It’s not just about creating schedules.

It’s about sculpting an optimized production process, one plan at a time.

With our comprehensive Production Planning Analyst job description template and insightful real-world examples, you’re geared up to take the next step.

But why put a limit on your quest?

Delve deeper with our job description generator. It’s your next course of action for creating pinpoint-accurate listings or refining your resume to excellence.

Remember:

Every plan is a crucial part of the grand scheme.

Let’s build that efficient future. Together.