Project Estimator Job Description [Updated for 2025]

In the modern business landscape, the role of a project estimator has never been more crucial.

As companies strive for efficiency, precision, and profitability, the demand for professionals who can accurately predict project costs and timelines grows.

But let’s dig deeper: What’s truly expected from a project estimator?

Whether you are:

• A job seeker trying to understand the core responsibilities of this role,
• A hiring manager outlining the perfect candidate,
• Or simply fascinated by the dynamics of project estimation,

You’ve come to the right place.

Today, we present a customizable project estimator job description template, designed for effortless posting on job boards or career sites.

Let’s dive right into it.

Project Estimator Duties and Responsibilities

Project Estimators are responsible for calculating the total costs associated with a project or production.

They utilize expert knowledge of pricing, labor requirements, and materials to provide accurate estimates.

Their duties and responsibilities include:

• Study and analyze blueprints, schematics, and other project documentation to prepare time, cost, materials, and labor estimates.
• Consult with clients, vendors, personnel in other departments or construction workers to discuss and formulate estimates and resolve issues.
• Prepare estimates for use in selecting vendors or subcontractors.
• Conduct special studies to develop and establish standard hour and related cost data or to effect cost reduction.
• Review material and labor requirements, to decide whether it is more cost-effective to produce or purchase components.
• Prepare cost and expenditure statements and other necessary documentation at regular intervals for the duration of the project.
• Assess cost effectiveness of products, projects or services, tracking actual costs relative to bids as the project develops.
• Set up cost monitoring and reporting systems and procedures.
• Establish and maintain tendering process, and conduct negotiations.

 

Project Estimator Job Description Template

Job Brief

We are seeking a diligent and detail-oriented Project Estimator to join our team.

The Project Estimator will be responsible for determining the cost of completing a particular project by analyzing the project’s scope and considering labor, material, and time requirements.

Our ideal candidate has a strong background in financial analysis, excellent mathematical skills, and a keen understanding of construction processes and materials.

The ultimate goal is to provide accurate and competitive project estimates that align with our company’s standards and customer satisfaction goals.

 

Responsibilities

• Analyze blueprints and other project documents to prepare time, cost, materials, and labor estimates.
• Assess cost effectiveness of products, projects or services, tracking actual costs relative to bids as the project develops.
• Consult with clients, vendors, personnel in other departments or construction foremen to discuss and formulate estimates and resolve issues.
• Prepare and submit financial documents.
• Keep track of the latest industry trends and materials.
• Confer with engineers, architects, owners, contractors on changes and adjustments to cost estimates.
• Prepare reports and presentations to provide to company executives, clients, and stakeholders.

 

Qualifications

• Proven experience as a project estimator or similar role.
• Proficient in relevant software (Timberline, HCSS, ProEst etc).
• Excellent mathematical and analytical skills.
• Outstanding communication and negotiation abilities.
• Thorough understanding of construction processes and materials.
• Ability to organize and present complex financial reports.
• BSc/BA in engineering, construction science or relevant discipline.

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Project Estimator
• Work Environment: Office setting with occasional site visits. Some travel may be required for meetings or client consultations.
• Reporting Structure: Reports to the Project Manager or Director of Operations.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $70,000 minimum to $95,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Project Estimator Do?

Project Estimators are essential professionals in industries such as construction, manufacturing, and engineering.

They can also work as independent consultants.

Their primary role is to forecast the cost, time, and resources necessary to complete a project.

This is accomplished by reviewing blueprints, schematics, or other project plans, then using specialized software or techniques to calculate the total cost.

Project Estimators work closely with project managers, engineers, and other team members to gather necessary information about materials, labor, and other factors that could affect the project cost.

They are responsible for preparing, submitting, and defending cost estimates to clients or other project stakeholders.

They may also be involved in negotiations about the project budget.

Project Estimators often monitor the project as it progresses to ensure it stays within the estimated cost.

If changes occur, they may be asked to revise their estimates.

In addition to estimating costs, they may also prepare schedules and other project documents, analyze risk, and help strategize ways to reduce costs without compromising quality.

They play a critical role in project planning and decision-making, helping organizations determine the feasibility and profitability of potential projects.

 

Project Estimator Qualifications and Skills

A proficient Project Estimator should possess the skills and qualifications that align with your job description, such as:

• Strong analytical skills to evaluate cost estimates, understand project scope and requirements, and compare and analyze proposals and bids
• Excellent numerical skills to handle various data and work with complex numerical calculations
• Proficiency with estimation software and project management tools to efficiently estimate the time, materials, and labor needed for a project
• Exceptional communication skills to explain project cost estimates to stakeholders, clients, and team members
• Detail-oriented nature to ensure every aspect of a project is taken into account for the estimate
• Interpersonal skills to work effectively with various professionals, including project managers, architects, engineers, contractors, and clients
• Problem-solving abilities to identify issues that may impact project costs and develop strategies to address these challenges
• Knowledge of construction and project management principles to understand project processes and accurately estimate costs

 

Project Estimator Experience Requirements

Project Estimators are typically required to have a bachelor’s degree in a related field such as construction management, engineering, or related fields.

Entry-level Project Estimator positions may require at least 1 to 2 years of experience, which can be gained through internships, part-time work, or in a junior role.

Candidates with 3 to 5 years of experience often have a well-developed understanding of estimating techniques, financial analysis, and project management.

These professionals usually have experience in cost estimating or a related field such as construction management, engineering, or procurement.

Those with more than 5 years of experience are often considered for senior roles.

They may have a background in managing large-scale projects or teams, experience in contract negotiation, and a deep understanding of the complexities of project estimation.

Additionally, some employers may require or prefer Project Estimators to have relevant certifications like Certified Cost Professional (CCP) or Certified Estimating Professional (CEP), which prove the candidate’s expertise in the field.

 

Project Estimator Education and Training Requirements

Project Estimators typically require a bachelor’s degree in construction science, construction management, engineering or any related field.

They should have a solid understanding of the construction process, building materials and cost control, as well as strong mathematical, analytical, and software skills.

Some positions might require Project Estimators to have a master’s degree in construction management or business administration, especially for senior roles or those involving complex projects.

It is also common for Project Estimators to have certifications such as the Certified Professional Estimator (CPE) or the Certified Cost Professional (CCP) designation.

These certifications demonstrate a high level of competence and professionalism in the field.

Besides academic qualifications, on-the-job training and experience play a significant role in a Project Estimator’s career progression.

A background in construction, quantity surveying or civil engineering could also be beneficial.

Continuing education to keep up with evolving construction methods, materials, software, and regulations is crucial in this role.

 

Project Estimator Salary Expectations

A Project Estimator can expect to earn an average salary of $70,014 (USD) per year.

This salary may fluctuate based on factors such as the industry, level of experience, education, and the location where they are employed.

 

Project Estimator Job Description FAQs

What skills does a Project Estimator need?

Project Estimators need strong analytical skills to accurately analyze project requirements and costs.

They should have excellent mathematical abilities to perform complex calculations and a keen attention to detail to identify any potential financial discrepancies.

Moreover, Project Estimators need to possess excellent communication skills to effectively relay their findings to project managers and other stakeholders.

 

Do Project Estimators need a degree?

While not always required, many employers prefer Project Estimators with a bachelor’s degree in Construction Management, Engineering, or a related field.

It’s beneficial for a Project Estimator to have a background in finance or business, as well.

Certain certifications, like the Certified Professional Estimator (CPE), might also be required or preferred.

 

What should you look for in a Project Estimator’s resume?

When reviewing a Project Estimator’s resume, look for a strong background in construction or engineering.

It’s also helpful if the candidate has experience with estimating software and project management systems.

Other key attributes include strong analytical skills, attention to detail, and experience in budget development and financial analysis.

 

What qualities make a good Project Estimator?

A good Project Estimator is meticulous and has a keen eye for detail, ensuring that no cost is overlooked during the estimation process.

They have excellent analytical skills, allowing them to interpret complex project plans and specifications.

They are also effective communicators, able to explain their estimates clearly to clients, contractors, and other project stakeholders.

 

What is the role of a Project Estimator in a construction project?

In a construction project, a Project Estimator is responsible for predicting how much a project will cost.

They study the project plans and specifications, assess labor costs, and consider material and equipment expenses.

Their estimates help determine the project budget and assist in bid preparation.

They also play a key role in project planning and financial risk assessment.

 

Conclusion

And there we have it.

Today, we’ve delved into what it truly means to be a project estimator.

Surprised?

It’s not just about making calculations.

It’s about shaping the foundations of tomorrow’s projects, one estimate at a time.

Armed with our comprehensive project estimator job description template and real-world examples, you’re ready to take the leap.

But why stop there?

Explore further with our job description generator. It’s your ultimate tool for creating detailed job listings or refining your resume to precision.

Remember:

Every estimate is a stepping stone to a successful project.

Let’s build that future. Together.