Project Support Specialist Job Description [Updated for 2025]

In the age of project management, the demand for Project Support Specialists has never been higher.

As businesses evolve and projects become more complex, the call for skilled individuals who can manage, assist, and secure our project infrastructure escalates.

So let’s delve into the specifics: What exactly is expected of a Project Support Specialist?

Whether you are:

• A job seeker trying to understand the core of this role,
• A hiring manager crafting the perfect candidate profile,
• Or simply curious about the ins and outs of project support,

You’ve come to the right place.

Today, we introduce a customizable Project Support Specialist job description template, designed for easy use on job boards or career sites.

Let’s dive right in.

Project Support Specialist Duties and Responsibilities

Project Support Specialists provide vital assistance and support to a project manager and team.

Their role includes providing administrative assistance, coordinating project details, and ensuring the project stays on schedule.

They are often the backbone of a project, providing both logistical and strategic support.

The duties and responsibilities of a Project Support Specialist include:

• Assisting in the planning and coordination of projects
• Providing administrative support such as scheduling meetings, note taking, and preparing project documents
• Tracking project progress and updating project management software with current information
• Managing project resources and distributing them as necessary
• Communicating with team members to ensure all tasks are on track and completed on time
• Assisting in the preparation of project reports and presentations
• Conducting research to support project development
• Maintaining project files and ensuring all necessary documentation is kept up-to-date
• Addressing project issues or concerns and escalating them to the project manager when necessary
• Supporting the project team in any other way necessary to ensure project success

 

Project Support Specialist Job Description Template

Job Brief

We are seeking an organized and driven Project Support Specialist to assist our project teams with coordination and administrative tasks.

The Project Support Specialist’s responsibilities include tracking project progress, coordinating with team members to ensure tasks are completed on schedule, and assisting with project documentation.

Our ideal candidates are skilled in project management tools, have strong communication skills, and are able to juggle multiple tasks at once without losing attention to detail.

Ultimately, the role of the Project Support Specialist is to ensure the smooth running of our projects by providing comprehensive support to the project team.

 

Responsibilities

• Assist in coordinating project tasks and ensure they are completed on schedule
• Track project progress and report any issues to the Project Manager
• Assist in the preparation of project documentation, such as status reports and meeting minutes
• Maintain and update project management tools, schedules, and databases
• Provide administrative support to project teams, such as scheduling meetings and taking minutes
• Contribute to the development of project plans and schedules
• Participate in project meetings and provide input as required
• Assist with risk management and issue resolution

 

Qualifications

• Proven work experience as a Project Coordinator or similar role
• Experience with project management software (e.g., MS Project, Basecamp, Trello)
• Strong organizational and multi-tasking skills
• Excellent verbal and written communication skills
• Ability to work well in a team environment
• Proficiency in Microsoft Office Suite, especially Excel and PowerPoint
• Bachelor’s degree in Business Administration or relevant field

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Project Support Specialist
• Work Environment: Office setting. Flexibility for remote work may be available, depending on project needs. Some travel may be required for project meetings.
• Reporting Structure: Reports to the Project Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $60,000 minimum to $85,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Project Support Specialist Do?

Project Support Specialists typically work within project teams in a variety of industries.

They are the backbone of any project, ensuring that processes run smoothly and efficiently.

Their main role is to assist Project Managers in organizing ongoing projects.

This can involve a variety of tasks, such as scheduling meetings, taking minutes, maintaining project documentation, and tracking project progress.

Project Support Specialists are also responsible for preparing and maintaining project plans, risk logs, and issue registers.

They may also assist with the creation of project deliverables and help coordinate project activities across different departments or teams.

In addition, they often have to communicate with stakeholders, providing them with regular updates and handling any queries or concerns they may have.

Their role also involves ensuring that all project team members have the resources they need to complete their tasks, and they may be involved in resource planning and procurement processes.

Project Support Specialists play a crucial role in maintaining the quality and integrity of project work, ensuring that company standards are met at all times.

They also play a key role in risk management, helping to identify potential risks and working with the Project Manager to mitigate them.

Overall, the Project Support Specialist’s role is crucial for the successful delivery of projects, as they ensure that all aspects of project work are well-coordinated and efficiently managed.

 

Project Support Specialist Qualifications and Skills

Project Support Specialists use a combination of technical skills, soft skills, and industry knowledge to support the execution of projects, including:

• Excellent organizational skills to coordinate project details, manage timelines, and handle various tasks simultaneously.
• Effective communication skills for liaising between different teams, conveying project requirements, and providing clear and concise updates on project status.
• Detail-oriented nature to ensure all project documentation is accurate, complete, and up-to-date.
• Strong problem-solving skills to identify potential issues, develop solutions, and implement corrective actions promptly.
• Ability to work in a team environment, collaborate with various stakeholders, and manage interpersonal dynamics effectively.
• Technical proficiency in project management software and tools, as well as basic understanding of the project subject matter.
• Customer service skills to understand client needs and ensure project outcomes align with client expectations.
• Time management skills to meet project deadlines and ensure efficient progress of project tasks.

 

Project Support Specialist Experience Requirements

Project Support Specialists may start out in entry-level roles where they can acquire 1 to 2 years of experience, often through internships or part-time roles in project coordination or administration.

This period allows these professionals to gain hands-on exposure to project management tools and methodologies, as well as develop essential skills like time management, task prioritization, and effective communication.

Candidates with around 3 to 5 years of experience often progress from an entry-level role to a Project Support Specialist role.

During this phase, they are usually responsible for assisting in the planning, executing and closing of projects.

They learn to work with project management software, handle project documentation, and support project teams.

Those with more than 5 years of experience in project support often have advanced skills in dealing with complex projects and may have some leadership experience.

They may be proficient in risk management, project financing, and stakeholder management.

These seasoned professionals are usually ready for more challenging roles such as Project Manager or Program Manager.

In addition, some companies may require Project Support Specialists to hold a Project Management Professional (PMP) certification or have relevant training in methodologies like Agile or Scrum, which further validates their practical experience.

 

Project Support Specialist Education and Training Requirements

Project Support Specialists often have a bachelor’s degree in business, project management, or a related field.

A basic understanding of project management principles and methodologies is essential.

Experience with project management tools and software such as Microsoft Project, Asana, or Trello can be beneficial.

Some positions may require a Project Support Specialist to hold a Project Management Professional (PMP) certification or a Certified Associate in Project Management (CAPM) certification.

These certifications, offered by the Project Management Institute (PMI), provide a comprehensive understanding of project management techniques, tools, and approaches.

In some cases, employers may also value experience in a specific field relevant to the project, such as IT, engineering, or healthcare.

Training in business analysis, risk management, scheduling, or budgeting can be a significant advantage.

Continuous learning and professional development are key in this role, as Project Support Specialists need to stay updated with the latest project management trends, tools, and best practices.

Additionally, excellent communication and problem-solving skills are required, which can be developed and honed through various training programs and real-world experience.

 

Project Support Specialist Salary Expectations

A Project Support Specialist earns an average salary of $55,257 (USD) per year.

The actual salary may vary depending on their experience, skill set, the industry in which they work, and the geographic location of the job.

 

Project Support Specialist Job Description FAQs

What skills does a Project Support Specialist need?

Project Support Specialists should have excellent organizational and planning skills, as they are often tasked with handling multiple aspects of a project at once.

They should also have strong communication and interpersonal skills to liaise between project teams and stakeholders.

Proficiency in project management software and tools is a must.

Problem-solving skills and an analytical mindset are also beneficial.

 

Do Project Support Specialists need a degree?

While not always required, many employers prefer Project Support Specialists who have a bachelor’s degree in Business Administration, Project Management, or a related field.

In addition, certifications like Project Management Professional (PMP) or Certified Associate in Project Management (CAPM) can be beneficial and may be preferred by some employers.

 

What should you look for in a Project Support Specialist resume?

Look for evidence of strong organizational skills, such as experience managing timelines, coordinating teams, or handling logistical challenges.

Experience with project management software and tools is crucial.

Also, check for any certifications in project management as well as any experience in the industry relevant to your project.

 

What qualities make a good Project Support Specialist?

A good Project Support Specialist is detail-oriented, proactive, and able to juggle multiple tasks at once.

They should be able to work well under pressure and make decisions quickly.

Excellent communication skills are essential, as they will often be liaising between different teams and stakeholders.

A good Project Support Specialist should also be a problem-solver, able to anticipate issues before they arise and take steps to prevent them.

 

What are the daily duties of a Project Support Specialist?

A Project Support Specialist might spend their day reviewing project plans and schedules, coordinating with project teams, tracking project progress, and preparing status reports.

They might also be responsible for troubleshooting issues that arise, coordinating with stakeholders, and ensuring that all project documentation is up to date and accurate.

They may also attend project meetings and assist in the implementation of project standards and procedures.

 

Conclusion

And there we have it.

Today, we’ve delved into the intricate world of what it means to be a project support specialist.

Here’s the surprise:

It’s not just about managing tasks.

It’s about orchestrating projects, ensuring every detail aligns perfectly for success.

Armed with our must-have project support specialist job description template and real-life examples, you’re ready for the next step.

But why limit yourself?

Immerse yourself further with our job description generator. It’s your guide to creating razor-sharp job listings or refining your resume to absolute excellence.

Remember:

Every task you manage contributes to a grander project.

Let’s lead the project to success. Together.

How to Become a Project Support Specialist (Complete Guide)

On the Razor’s Edge: Jobs That Cut Close to the Bone

Rethink Your Career Path: Top Jobs with Alarmingly Low Wages

The Goldmine List: Top Highest Paying Jobs and How to Qualify for Them!

Office Offenders: The Most Hated Jobs by Employees